This document provides guidance for planning various projects and events including considerations for budget, timing, attendees, location accessibility, and potential challenges. It lists events such as a dinner for 250, talent show, youth camp, and beach cleanup. Key factors for planning include budget, season, number of people, weather, menus, transportation, location accessibility, advertising, fundraising, and ability to compromise on details. Common challenges that may arise include inclement weather, accessibility issues, parking problems, personnel not showing up, technology failures, and going over budget.

1. Project Planning

2. Events
• Dinner for 250 people
• A talent show for persons with disabilities
• Planning a charter night
• Recruiting new members
• A four week live in youth camp
• A beach clean up project
• 1 day promotion of your Y’s Youth club

3. Considerations for planning a
project or event
• Budget
• Time of event (seasonal)
• Number of people
• Weather patterns
• Menu (allergies and special needs)
• Transportation/ parking
• Location (accessibility, disability, layout of the room etc)

4. Considerations …
• Advertising and awareness
• Fundraising
• Guest speakers
• Target market
• Ability to compromise

5. Potential Challenges
• Rain on the day of the event
• The largest bathroom is not wheelchair accessible
• There is no adequate parking at the venue
• The person with all the contacts failed to show up
• PowerPoint presentation failed
• Media was misinformed of the date
• In the second week there are costs over runs
• Electrical shortages