Using AutoIt for Millennium Task Automation
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Co-presented at the Innovative Users Group Conference, April 20, 2010. Program Description: Many libraries already use program-specific macros to automate tasks in Millennium, OCLC, and other programs. While these macros help with task automation, they are limited to their specific programs. Several libraries have turned to 3rd party automation tools, including AutoIt, in efforts to automate tasks in Millennium and other programs. AutoIt is a Windows automation scripting language that has seen successful implementations at various libraries. This presentation will explore the various ways AutoIt is utilized in academic and public library settings as well as the benefits and consequences of using AutoIt for Millennium task automation.
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More from Becky Yoose
De-identifying Patron Data for Analytics and Intelligence
The document discusses balancing library strategic needs for data-driven insights with patron privacy. It outlines principles of data collection, policies on confidentiality, and methods used by the Seattle Public Library to de-identify patron data, including removing personally identifiable information (PII) and truncating identifiers. The library uses techniques such as aggregating data, replacing timestamps with dates, and truncating call numbers when extracting, transforming, and loading data into a warehouse to enable analysis while protecting patron privacy.
Bibliographic Data Spring Cleaning with Sierra DNA
This document discusses using Sierra DNA to clean up bibliographic records. It provides examples of SQL queries that can be used to find typos, irregular fields, or other issues. Specific examples shown find the word "fom" surrounded by spaces, which is likely a typo. The document encourages exploring different types of queries that could help clean up authority headings, subfields, series statements and other areas. It concludes by thanking the audience and inviting questions.
Bibliographic Data Spring Cleaning with Sierra DNA - Handout
This document describes several tables in the Sierra bibliographic database that contain bibliographic metadata. It includes tables for bibliographic records, descriptive data, views, variable fields, and subfields. These tables store data like titles, authors, subject headings, and other bibliographic information that can be queried, indexed, and used for reporting. The document also provides references and resources for working with Sierra's SQL database and MARC standards.
Your code does not exist in a vacuum
Presented at code4lib 2015, February 10th, in Portland, OR.
“If you have something to say, then say it in code…” - Sebastian Hammer,
code4lib 2009
In its 10 year run, code4lib has covered the spectrum of libtech
development, from search to repositories to interfaces. However, during
this time there has been little discussion about this one little fact
about development - code does not exist in a vacuum.
Like the comment above, code has something to say. A person’s or
organization’s culture and beliefs influences code in all steps of the
development cycle. What development method you use, tools, programming
languages, licenses - everything is interconnected with and influenced
by the philosophies, economics, social structures, and cultural beliefs
of the developer and their organization/community.
This talk will discuss these interconnections and influences when one
develops code for libraries, focusing on several development practices
(such as “Fail Fast, Fail Often” and Agile) and licensing choices (such
as open source) that libtech has either tried to model or incorporate
into mainstream libtech practices. It’ll only scratch the surface of the
many influences present in libtech development, but it will give folks a
starting point to further investigate these connections at their own
organizations and as a community as a whole.
tl;dr - this will be a messy theoretical talk about technology and
libraries. No shiny code slides, no live demos. You might come out of
this talk feeling uncomfortable. Your code does not exist in a vacuum.
Then again, you don’t exist in a vacuum either.
A selected bibliography of the talk can be viewed at http://is.gd/c4l15yoose.
A tale of two communities
Presented at Open Repositories, June 11, 2014
This rant focuses on the issues faced by many GLAM organizations who do not feel represented in the mainstream open source repository community, and calls on the leaders of that community to consider what can be done to make the community more inclusive. There are examples of smaller organizations gathering resources to create a supportive community around specific open repository products, one of which will be highlighted in the talk. In general, however, there is very limited support from the greater open repository community for smaller institutions in terms of participating in the community, and the main goal of this rant is to get those who are in a position in the community to consider what can be done to make the community more inclusive and sustainable to all organizations.
Poster: Using Open Source Tools to Improve Access to Oral History Collections
Presented at the Library Technology Conference 2011 in St. Paul, MN.
Program Description: Oral history collections provide a wealth of information, yet current practices in metadata creation and
access limit the amount of information within the interview transcripts that can be discovered. This
poster describes the Miami University Libraries current project of using Open Source Software in
creating enhanced access to our Oral History collection. The Oral History Project at Miami University contains over 100 interviews pertaining to experiences at the University, with transcripts for over half of
the interviews. The poster will describe the process of batch processing transcripts using OpenCalais, a web service that automates the creation of metadata for content using natural language processing and machine learning, and displaying both the transcripts and metadata in the content management system Drupal using various modules. We will discuss the results from the comparison of machine generated
and human generated metadata in this project and the benefits and concerns surrounding both methods. Future project developments will also be included.
Taming the communication beast: Using LibGuides for intra-library communication
Presented at the Library Technology Conference 2011, St. Paul, MN.
Program Description: Black box. The back room. Behind closed doors. Such is the life of a Technical Services department. The literal and figurative disconnect between TS and the rest of the library can cause confusion and misinformation among library staff which, in turn, decreases the quality of service the library provides to its patrons. How can we use technology to overcome this disconnect? Many librarians have been successful using LibGuides as a tool to disseminate information from librarians to students and researchers. At Miami University, the TS department decided to experiment by creating a LibGuide to exchange information between TS and other library staff. By incorporating the department s WordPress blog, Google forms and spreadsheets, and RSS feeds into the LibGuide, we have created a place for dynamic interchange of essential information among library staff. The TS department uses the LibGuide to distribute information about our departmental policies and
procedures, as well as e-resource issues and statistics. All library staff can access this information as well as interact with TS staff by using the LibGuide to submit OPAC error reports, e-resource access problems, and report requests. This presentation will explore the planning, building, and implementation of the LibGuide and its evolution since its launch. There will be discussion on the pros and cons of the approaches tried, and on the considerations a department must take into account before building an online presence for intra-library communications.
The public side of technical services
Presented at ALAO, October 29, 2010.
Program Description: Separated by principle or physically from the public side of the library can prove challenging for Technical Services departments in communication and interaction between the department and the rest of the library staff and patrons. How can Technical Services departments overcome these disconnects? This presentation will survey the different online efforts by several TS departments to facilitate communication with other library departments and beyond, including Miami University’s Technical Services LibGuides page.
Pack Light: Changes in Technical Services Staffing & Workflow
The document discusses changes in technical services staffing and workflows at libraries. It recommends eliminating low-value tasks like manual transcription, item-by-item decisions, redundant systems, and procedures that introduce error. Some specific suggestions are to stop routing print journals if they are available online, automate repetitive tasks using macros and scripts, and review workflows to identify those that are no longer needed. The talk encourages focusing resources on critical tasks and leveraging automation through batch processing and third-party applications.
Using AutoIt for Millennium Task Automation Handout
Handout to IUG presentation, 4/20/10.
Description: Side one: List of questions to keep in mind while looking for an automation tool. Also contains several automation products, with cost and web address. Side two: Summary of some of the uses of AutoIt at Miami University Libraries. Includes links to screencasts, scripts, and documentation.
Technical Services Tools Redux Handout
Handout for the ALAO 10/30/09 presentation.
Presentation description: Overview: What can technical services departments do to tackle automation, training, and communication issues when they have been doing more with less for years? This presentation will cover several free (or inexpensive) and easy to implement tools that Miami University’s Technical Services department has incorporated into daily operations. Specific software, including wikis, macros, and tutorials will be discussed along with quick ways these tools can help technical services address the above issues.
Technical Services Tools Redux
Presented at ALAO, 10/30/2009.
Presentation Description: Overview: What can technical services departments do to tackle automation, training, and communication issues when they have been doing more with less for years? This presentation will cover several free (or inexpensive) and easy to implement tools that Miami University’s Technical Services department has incorporated into daily operations. Specific software, including wikis, macros, and tutorials will be discussed along with quick ways these tools can help technical services address the above issues.
AutoIt for the rest of us
Presented as a HANDS ON! session at Eastern Great Lakes Innovative Users Group 2009 conference. I will add the links to the example scripts once they are loaded to the conference web site.
Program description:
AutoIt is a freeware Windows automation program that has helped many libraries automate Millennium workflows. Its flexibility and power allows users to build scripts that go well beyond automating keystrokes in cataloging, ordering, and in other processes. This hands-on session will introduce the participants to the basics of AutoIt programming (such as variables, conditional statements, and functions) and provide several examples where AutoIt has been utilized in Millennium workflows. The session will be geared towards those who have limited programming or OCLC Connexion macro scripting experience.
AutoIt for the rest of us - handout
This document provides an overview of AutoIt, including installation notes, a comparison of its features to another language, types of functions available, and some commonly used commands. It highlights that the current version is 3.3.0.0 but there is a bug in the help file. It also lists some references for additional AutoIt information and resources.
But I'm Not A Techie! Technical Tools for Technical Services
It looks like Slideshare had some issues with some of the presentation formatting. Otherwise, enjoy.
Presented at WAAL 2009.
Program description:
What can technical services departments do to tackle ongoing issues surrounding automation, training, and communication? Many perceive that, because of lack of financial resources and computer skills, technological tools are out of their reach. While true for some, many other technological tools do not require deep pockets or computer expertise to use. This presentation will cover several free (or inexpensive) and easy to implement technological tools that the Technical Services department at Miami University has incorporated into its daily operations. Specific software, including wikis, macros, and tutorial creation will be discussed along with quick ways these tools can help address the above issues.
More from Becky Yoose (15)
De-identifying Patron Data for Analytics and Intelligence
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Bibliographic Data Spring Cleaning with Sierra DNA
Bibliographic Data Spring Cleaning with Sierra DNA
Bibliographic Data Spring Cleaning with Sierra DNA - Handout
Bibliographic Data Spring Cleaning with Sierra DNA - Handout
Poster: Using Open Source Tools to Improve Access to Oral History Collections
Poster: Using Open Source Tools to Improve Access to Oral History Collections
Taming the communication beast: Using LibGuides for intra-library communication
Taming the communication beast: Using LibGuides for intra-library communication
Pack Light: Changes in Technical Services Staffing & Workflow
Pack Light: Changes in Technical Services Staffing & Workflow
Using AutoIt for Millennium Task Automation Handout
Using AutoIt for Millennium Task Automation Handout
But I'm Not A Techie! Technical Tools for Technical Services
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Using AutoIt for Millennium Task Automation
- 1. Using AutoIT for Millennium Task Automation Becky Yoose- Miami University
- 2. What to Automate? (shamelessly stolen) Inconvenient schedule Frequently done Tedious / prone to human error Time consuming Limited set of decisions
- 3. How can that be automated?!
- 4. Part 1 – Data Entry Local codes Locations Statistics Status Etc. Notes Local fields
- 5. Part 2 – Decision Making Data on screen can be “read” Data can then be processed If “a” contains “b” then do “c”, else do “d” How does AutoIt read screen data?
- 9. Database Maintenance – The Problem 3000+ MARC records, mostly LP music records Invalid ‡h in 240 field But wait – there’s more! Corrupted 007 field (consistent) Outdated 262 and 305 fields (consistent) Potpourri of other issues (varies)
- 10. Database Maintenance – The Solution Screencast demo http://www.screencast.com/t/THTw1n9ty Scripts (.zip file) http://tinyurl.com/yff3fta
- 11. Receipt Cataloging – The Process All items go through receipt process If item meets certain criteria, it is then fast tracked to physical processing Examples of criteria (over 40 in total) DLC, pcc Item is not an added copy/volume 008, 050, and 260 ‡c dates match if not a conference publication
- 12. Receipt Cataloging – The Script Screencast demo http://www.screencast.com/t/gegg952u8gS Process Documentation (scripts coming soon) http://tinyurl.com/ykroact
- 13. Ordering Notification Items – The Process Data entry in ordering process affects receipt cataloging scripts Incorrect codes lead to incorrect processing Workflow was not developed around automation like receipt cataloging was Complex process, but has a core progression for the majority of items GOBI III OCLC III GOBI
- 14. Ordering Notification Items – The Script Screencast demo http://screencast.com/t/MDkzZmIxYW Process Documentation (scripts coming soon) http://tinyurl.com/yekoc3h
- 15. AutoIt Problems with Millennium…
- 16. Thank You Becky Yoose Miami University yoosebj@muohio.edu Twitter – yo_bj Thank You
- 17. Photo Credits Slide #3 - “Offering” by A30_Tsitika, http://www.flickr.com/photos/frozen-in-time/1838671566/ Slide #15 - “Fail whale” by Twitter. Slide #15 - Logo of Innovative Interfaces lnc. Other photos from presenter and Microsoft Image Gallery Thank You
Editor's Notes
- More problems with Millennium than with AutoIt. Beware of speed and window issues. Go to http://research.ahml.info/oml/AutoIt.html for more information.