It's gonna be PowerApps and Flow - are you ready?

It’s gonna be PowerApps and Flow: Are you ready?
Penelope Coventry @pjcov
SharePoint Saturday Zurich 26.5.2018
472472472

It’s gonna be PowerApps and Flow – are you ready | Penelope Coventry | 26th May 2018
Follow us: #SPSZurich
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Penny Coventry
• MVP: Office Server and Services
• 11 years
• Author/Co-author
• 10+ SharePoint Books
• Independent consultant
• Trainer & product specialist
• Worked with SharePoint since 2001
• ITIL/ITSM Process Consultant
• UK Based, work in Europe & US
@pjcov

Agenda
What are PowerApps & Microsoft Flow?
Relationship between Flow & Logic Apps
When should you use what
IT Admin Controls
How much does it cost?
Getting Started

Introducing PowerApps & Microsoft Flow
• New tools
• Aimed at Information Worker
• Self service
• Make up Microsoft’s Business Application Platform
• Gluing together disparate systems
• Centrally managed, DLP policy on data & connectors
Power BI PowerApps Microsoft Flow
Common
Data Service
Connectors
+ gateways

Relationship between
Microsoft Flow &
Logic Apps
Built on top of Logic Apps:
uses the public APIs and standard runtime
Workflows defined using JSON formatted
models
Therefore:
Leverages same visual designer / editor
Logic Apps can always do everything that Flow
can do
Pro tip:
the "advanced" mode for conditions uses the
same language
Uses public APIs and standard runtime
Workflows defined using JSON formatted
models
Flow has additional UX / experiences
Simplified experience for typical office worker
https://azure.microsoft.com/en-us/documentation/articles/app-service-logic-gateway-connection/

When should you use what?
Scenario Citizen integrator Ad-hoc Integrator Integration Specialist
Personal automation
Team integration
DevOps
Adhoc lightweight integration projects
Important integration projects
Mission critical integration projects

IT Admin Controls
• User License management
• Environments
• Microsoft Flow events
• PowerShell
• 3rd Party Tools

Environments, DLP and Data Integration
• Environments
• Scoped at Tenant level
• Bound to geographical region
• Container for CDS database, apps, flows, etc.
• Two roles: Admin & Maker
• Data Loss Prevention (DLP) Policies
• Limit connectors that can be used
• Across one or more environments
• Data Integration
• Projects
• Connection sets

Demo:
User License management
Environments
Microsoft Flow events
PowerShell
3rd Party Tools

Useful links
• PowerShell (preview)
First released 23rd April 2018 – v2 released 23th May https://aka.ms/PowerAppsFlowCmdlets
• Flow Admin Docs https://docs.microsoft.com/en-us/flow/#pivot=admin
• Microsoft Flow team blog: https://flow.microsoft.com/en-us/blog/
• Microsoft Flow audit events now available in Office 365 Security & Compliance Center
https://preview.flow.microsoft.com/en-us/blog/security-and-compliance-center/
• Advanced | Accessing Office 365 Security & Compliance Center Logs from Microsoft Flow
https://flow.microsoft.com/en-us/blog/accessing-office-365-security-compliance-center-logs-
from-microsoft-flow/
• Kent Weare's Build 2018: THR2304
• Application Lifecycle Management (ALM) via Microsoft Flow & PowerShell:
https://www.youtube.com/watch?v=bo2CPQlrPps
• Docs - http://aka.ms/buildpowershellpps-powershell
• Administering PowerApps Community Board:
https://powerusers.microsoft.com/t5/Administering-PowerApps/bd-p/Admin_PowerApps
• Microsoft Flow - Admin | Hangout with MVP Daniel Laskewitz
https://www.youtube.com/watch?v=ZvLuWM61Xck&t=5s

3rd Party tools
Are there any?
http://johnliu.net/blog/2018/5/building-a-
tool-to-help-everyone-with-flows
https://flow-
studio.azurewebsites.net/welcome

SharePoint Workflows and InfoPath
– Are free!!!

PowerApps plans

How to get Flow?
https://emea.flow.microsoft.com/en-us/pricing
Anyone can sign up for
free with their personal,
work or school email
750 flow runs per month
included
Limited to connect to
“standard” services
No on-premises connectivity
(Post-GA) No co-authoring or
sharing within an
organization
No SLA
Included for free with
most* Office 365 and
Dynamics 365 SKUs
2,000 flow runs per month
included
Limited to connect to
“standard” services
On-premises connectivity to
Office, Dynamics services*
Includes co-authoring or
sharing within an
organization
included
Full “premium” connectivity
to cloud and on-premises
sharing within an
organization
No governance or
management features
included
Full “premium” connectivity
to cloud and on-premises
sharing within an
organization
Full governance and
management features
Can be purchased by an individual or an admin
90 free trial available
Also included with Dynamics 365 Plans 1 and 2 and
PowerApps Plans 1 and 2

Getting Started - Strategic Considerations
• Updates to PowerApps/Flow/Teams/etc are frequent
• Learn to tolerate rapid change – Industry asked for it!
• Turning these tools off will just push people to other platforms
• Don’t even think about packaging up the PowerApps Studio App
• There will always be gaps
• How to position PowerApps/Flow
• If your organisation is super-conservative, risk averse & still on Windows 7
“We are not building a production app. We are piloting ideas without the risk and
expense of custom development. Let’s face it, users don’t know what they want…”
• If your organisation is a bit hipster & uses terms from the start-up world like
“minimum viable product (MVP)” and “fail forward…”
“PowerApps/Flow allows us to quickly test our most critical assumptions at low cost
and low risk and develop an MVP…”

Getting Started - References
• Sign up – work or school account
• Getting started for free: https://powerapps.microsoft.com/ https://flow.microsoft.com/
• Community Plan: https://powerapps.microsoft.com/en-us/communityplan/
• Getting Started
• Flow Resource List: section: I’m a beginner on Flow, Help me get started:
https://powerusers.microsoft.com/t5/Microsoft-Flow-Community-Blog/Flow-Resources-List/ba-p/101897
• https://docs.microsoft.com/en-us/flow/guided-learning/
• https://www.youtube.com/ - keywords “audrie gordon powerapps” or “jon levesque flow”
• PowerApps in a day: aka.ms/appinaday
• In the long term:
• Flow Cookbook: https://powerusers.microsoft.com/t5/Flow-Cookbook/bd-p/FlowCookbook
• Microsoft Flow and PowerApps sessions at Microsoft Ignite (& Build 2018)
https://flow.microsoft.com/en-us/blog/sessions-ignite-2017/
• Follow the blogs: https://flow.microsoft.com/en-us/blog/ https://powerapps.microsoft.com/en-us/blog/
• Middleware Friday http://www.integrationusergroup.com/middleware-friday/ ,
Integration Monday http://www.integrationusergroup.com/past-events/
• Follow on Twitter: @MicrosoftFlow, Jon Levesque (@PNWAdventureGuy), Kent Weare (@wearsy)
Ahmad Najjar (@ahmadn82), Daniel Laskewitz (@laskewitz), John Liu (@johnliu),
Serge Luca (@sergeluca), Paul Culmsee (@paulculmsee), Pieter Veenstra (@PieterVeenstra),
Audrie Gordon (@ArtsyPowerApper)
• Join the community:
https://powerusers.microsoft.com/t5/Microsoft-Flow-Community/ct-p/FlowCommunity
aka.ms/powerapps-community

Evaluation Form
http://mvp.ms/SPSZurich2018
This survey is anonymous, but you can voluntarily enter your
name and email address for a chance to win a license of Nintex
Workflow Cloud.
Consent is necessary to participate to the lottery.

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