The document provides biographical information about Augustus Rey N. De Guzman, a computer support technician for the province of Agusan del Sur, Philippines. It summarizes his job responsibilities, personality, plans for the future, hobbies, and thoughts on challenges he faces. It also provides details about his role in training municipal treasurers on the new eTOMS financial management system and his section's involvement in a computerization project for barangays.

1. US December 2009
OC Let’s be conversant with REY…. Issue 03
allaboutIT
IN F
Technically HE is a computer What does the future hold for again….) “Seriously the problem
support technician; a specialist who you? Any exciting plans? am dealing with now is the
installs or removes software, Developments? defective timekeeping machine at
troubleshoots technical issues, Hopefully get promoted. Say five Libarnes building, hopefully it will
configures LAN and responsible for be replaced soon …aron hapsay na The Official Publication of Management Information Services
years from now probably I would
ang pag-download sa data kun
information security and privacy. still be working here at MIS. I love
my job here and am happy working ting-payroll na…” eTOMS – consolidate and manage LGU finances
Personally HIS colleagues describe for the province of Agusan del Sur
him as a very reliable person, cause this is where I have used my eTOMS is an acronym for Electronic Treasury Operations Management
competent, patient, approachable, expertise as a computer technician; System. It is a revenue support system developed to recognize the
and simple; somebody who really this is where I started. importance of consolidating and managing LGU finances. By automating
knows his job well. the LGU's collection and disbursement operations, eTOMS adds to the fiscal
benefits already being derived from the implementation of Real Property
Tax Information System (RPTIS) and Business Permits Licensing System
We were able to corner him for a What do you do on your free
(BPLS), the other two income-generating developed system.
certain time to fathom his effective- time?
ness. Games….Before when our net usage eTOMS particularly used in treasury office to generate all the reports
was still not restricted, I became required and prescribed by the Bureau of Local Government Finance
What do you love about your fond of “Farmville” (grins….) (BLGF). Examples of such report are Statement of Receipt Sources,
job? Statement of Expenditures, Statement of Receipt Sources and Expenditures
The “challenge” that my job entails If you encounter job-related FAST FACTS:
FAST FACTSC (SRE), and a lot more.
issues and had a hard time Full Name: Augustus Rey N. De As it was implemented in the 14 municipalities of Agusan Del Sur a
What would you say makes you coping, what superpower Guzman seminar/workshop was conducted by our very own MIS chief of office; Eng’r.
different from your colleagues? would help you in the course of Age: 29 Nephtali Morgado with Mr. Roy Sabuero; Prosperidad Municipal Treasurer.
I would say I got “initiative”. If a that encounter? Why? Birth date: August 2, 1980 Both are key personnel who realized the development of the system.
certain PC problem is encountered I would like to mimic marvel Little Darling: Steffanie Lyka
and the rest of the team members superhero Jamie Madrox; “Multiple (2 yrs old) The three days seminar last November 16-18, 2009 was held at Rosalinda’s
won’t be able to solve it, I would try Man”. (Grins….) Hopefully I could Position: CO II – ICT Maintenance Restaurant, San Francisco participated by all Municipal Treasurer’s and
my best to find ways to tackle the replicate myself so I can handle Section some personnel from the Provincial Treasurer’s Office.
- msov
issue. issues at hand all at once. (Grins
ia MIS-ICT Maintenance Section’s significance in the “Pagtuon
h Triv Inspiration behind the “apple logo” Sp ot
Tec Re-alignment of Office....
Hot
Project & Barangay Computerization Program”
and who designed it Computerization is practically synonymous with modernization. As we computerize the
We are graced with the presence of
Believe it or not, by eating an apple barangay units, we are giving them the means to modernize the delivery of public services to
Mr. Ferdinand “Tata” Perez, who their own residents. This drives the formalization of issuing barangay clearances and permits.
the current Apple he had laced with was the Coordinator when ITU was That is a task that they have to do on their own, they were just being given the tools to make it
logo, which an cyanide. Turing is created. He reminds us to review happen.
image of a bit regarded as one of our vision and work together to
apple, wasn't the the fathers of the aim for that. He very well said that It all started with a vision that will soon be realized by the starting initiative of PGAS thru the
first logo to be computer. The rainbow colors of the effort of our Gov. Ma. Valentina “Tina” G. Plaza by turning over 80 units of complete set of PC
small activities like what we’re to chosen barangays and schools.
used by Apple Inc. logo are rumored to be a reference having is essential to continuously
The first Apple logo was designed by to the rainbow flag, as homage to motivate all of us as member of the Our very own ICT Maintenance technicians, plays a vital role in the said project as they were
Steve Jobs himself together with Turing's homosexuality. team. responsible in checking if the PC that’s going to be distributed works well and in its best. They
Ronald Wayne -- one of Apple's were also in-charge in setting up the technical set up of the venue upon PC turn-over.
co-founders. It depicts an image of The Rainbow Apple's base structure
Isaac Newton sitting under an apple became the template for Apple's The formal activity was ended with Re-alignment of Office Functions Activity held at Masao
tree; current and more conservative logos a get together happening to
This logo was eventually Information Technology Unit (ITU) was created as a unit, year 2001 under the Provincial Governor’s Office thru Ordinance No.
(color-wise). celebrate the small wins that we 22 Series 2001. On March of this year Ordinance No. 36, Series 2009 was created entitled “An Ordinance Reorganizing the Provincial
replaced by Rob Janoff's had for the present year. Alls well Government of Agusan Del Sur”. Thru this ordinance ITU now named Management Information Services (MIS) was transferred under the
Rainbow Apple logo that ends well… Provincial Administrator’s Office. There is a proposed plan of transferring its existence under the Provincial Planning and Development Office
during the late 1970's. It
is believed uo te - msov by next year.
With the units’ constant transfer under the wings of different offices we had come up with several objectives to re-aligned our
that the Rainbow Apple is the
Te chQ function and staff responsibilities. A one day activity was held last 27th day of November 2009 1)To re-align office functions now that the
entire office is under the Provincial Administrators Office; 2) To ensure that individual employees responsibilities are in accordance to MIS core
company's tribute to Isaac Newton's
agenda and objective as it was created in 2001; 3)To assess how far the office has gone since its inception; and 4) To review and realign official
discoveries on gravity and light "Life would be so much easier if we only had the source code." MIS Mission, Vision, Core values and Objectives in accordance to future transfer of MIS under the Provincial Planning and Development
prisms. Office. Cont. to page 4
Interestingly***
While [The Rainbow Apple] is
generally accepted to have referred
Management Information Services
to Isaac Newton, another explana- 3rd Floor, Executive Bldg.
tion exists that the bitten apple pays D.O. Plaza Government Center
homage to the mathematician Alan Patin-ay, Prosperidad, Agusan del Sur
p4 p1
Turing, who committed suicide Phone: 085 3437955

2. h Talk10 ways IT department waste money
10 ways IT .....
Tec It makes more sense to carefully evaluate as a new OS, it’s often smart to roll it out the same training may be available on
how the systems and software are being with a pilot group first so you can work DVD or through live online instruction at a
used and whether there’s a real need to out any unanticipated problems before fraction of the cost. Is the department
IT is often a popular target for corporate the plan that they never use at all. on how your company operates and what upgrade. You can save the cost of new deploying across the entire organization. paying for certifications that may not be
cost-cutting. So the more you can identify its specific needs are. If you do find that licenses and administrative overhead costs necessary? Certification provides
and control unnecessary spending, the 3. Not allowing employees to work you need to bring in a consultant, check — and often, make users happier and 8.Overspending on hardware While assurance of a certain level of knowledge
better you’ll be able to fend off the from home. Company managers credentials and references carefully. There avoid deployment headaches — by buying new hardware can save you and in some cases, having certified
budget axe. Here are a few areas where IT sometimes fail to recognize the significant are many good, hard-working IT sticking with what you have now if it’s still money, too much of a good thing can employees on staff enhances the
budgets often go to waste. cost benefits — to both employer and consultants. The field is also a great target working fine for your company’s purposes. waste it. Some companies are still not company’s reputation or allows it to
employee — of allowing employees to for rip-off artists who talk over your head utilizing virtualization to the extent that participate in vendor partner programs.
Back in the golden days of IT, when telecommute all or part of the time. One about specialized technologies and try to This applies to servers, too. It’s nice to have they could to reduce both capital and But some IT professionals collect multiple
companies had plenty of money to throw reason they oppose such an arrangement push the latest and greatest on you — the latest and greatest running on the operating expenditures. Instead of buying certifications — at company expense —
around, it didn’t matter so much if there is that they won’t have as much control whether you need it or not — or attempt most powerful machines, but will it make multiple mid-priced servers to run Web that may not benefit the company at all
was a little wastage here and there. over workers who aren’t on site. IT to sell you on specific products that you a real difference in terms of productivity, services, mail services, collaboration and (although they may benefit the employee
Today, however, budgets are tight and departments sometimes support this may not really need. security, and other important factors or do communications services, etc., you may be in looking for a new job).
there aren’t many cash to spare. That position for fear that remote workers will you just want it so you’ll have a new toy to able to save substantially by purchasing
means IT departments need to take a present a security threat. However, with 5.Hiring full-time employees when play with? one or two more powerful machines and Ongoing training is important, and having
good, hard look at where the money is modern technologies such as NAP/NAC contractors would be more cost consolidating servers with virtualization well-trained personnel can save a
going and where cuts can be made — and DirectAccess, you can ensure that effective. The flip side of the previous 7.Failing to upgrade old, inefficient technologies. Not only is the total capital company money in the long run. But
before someone higher up does it for you. remote systems connecting to the item involves being afraid to use equipment. On the other hand, some outlay often less, but you reduce the cost when budgets are tight, it’s also important
Some of these may seem to be just company LAN are properly configured consultants or contractors when it’s companies are going overboard when it of extended warranties and maintenance to get the most for every training budget
common sense, but there are organiza- and protected and that the connections appropriate. Hiring full-time employees comes to squeezing every last drop of use contracts since they apply to fewer and cut out the waste.
tions out there right now that are wasting are secure. Allowing more employees to to handle a workload that’s likely to be out of their current systems. If the machines, and operating costs are often
money in all these ways. work from home enables the company to temporary leaves you with idle workers computers are getting so old that they lower because the total power usage is 10. Wasting money on travel expenses
save money on office space and air who end up costing you money because regularly break down and require repairs, less. Training isn’t the only reason employees
1. Wasting Energy Despite some conditioning. Employees save money on there’s not enough for them to do to if your servers go down so often that users travel on the company dime. Members of
reduction in power costs over the last year, clothes, lunches, and transportation. They warrant their salaries — or forcing you to of the network can’t get their work done Another way some companies waste the IT department may be called upon to
rates appear to be headed back up. The also often enjoy work more, so they end go through the pains (to those employees or customers can’t access your site, if you’re money is by purchasing equipment for a attend meetings at company headquar-
electric bill is still a large expense for most up putting in extra hours that raise as well as to the company) of layoffs. In putting sensitive data at risk because project that requires very intensive ters or give presentations at another
companies — and the IT department is a productivity and benefit the company. these situations, when you don’t have the you’re depending on old software that’s computing resources — but only for a branch office or go to a different location
big user of energy. You can save more Many IT-related jobs, such as those of current manpower or expertise on staff to full of vulnerabilities, if the hardware costs limited time. When the project is over, to help set up equipment or troubleshoot
money than you might suspect by in-house developers and Web designers, get the job done, it’s often more cost considerably more to operate than more you’re stuck with the expensive software problems. In a tight economy, it’s
adopting some energy-saving policies. can be done from home. effective to hire independent contractors. modern machines because it’s so energy equipment. smart to examine whether this things can
With the power settings available in Not only can you limit the duration of the inefficient, it may be time to think about be done online or through remote control
modern operating systems, there’s really 4.Using consultants when the job could commitment, but you don’t generally investing some capital to lower operating 9.Not using the training budget software.
no excuse for it, but some IT pros turn off be done by staff. It’s a common scenario: have to pay for fringe benefits, such as costs and save money over the long run. effectively. Technology is always
power-saving features in favor of higher Employees have been telling vacation and sick leave. You also don’t changing and it’s important for IT Sometimes, though, travel can’t be
performance. management for months or years that have the administrative overhead of Remember that neither software nor personnel to stay current, but some avoided. In those cases, you can still save
changes need to be made, but they’ve withholding taxes and filing the hardware upgrades have to be an “all or departments waste money on training money by staying in more reasonably
How about the practice of leaving lights been ignored. Then the company hires a paperwork that’s associated with regular nothing” proposition. Some departments that could be done as effectively for much priced hotels, putting a limit on meals
on in offices and server rooms when no one consultant, who charges tens or even employees. or individuals may need to be upgraded less. Do employees really need to travel to reimbursements or instituting a per diem,
is there? Most people don’t think about hundreds of thousands of cash to do a while others can get along for a while a distant site for training or can it be done and even taking buses instead of cabs for
the cost, but it can add up. “study” and arrives at the same 6. Making unnecessary upgrades longer with what they have. And when on-site less expensively? Perhaps instead small savings that add up.
conclusion, providing the same advice There are good reasons to upgrade your you’re considering a major upgrade, such of sending several employees, one can
2.Spending too much on mobile staff members were trying to give away software and/or hardware. When new attend and then come back and share
technology Mobile phones and devices free. operating systems or applications provide what he/she learned with the others. Or - http://blogs.techrepublic.com
tes
are “fun toys” for IT pros, but company- functionality that your users need or that
s By ADS LGIS Enhancement takes-off
provided equipment and plans may be If you have people on staff who have can help them get their jobs done more
New
costing more than necessary. A recent expertise in a particular area and have easily or more rapidly, it makes sense to
survey showed that only one out of four the time to do a job, it’s generally more upgrade. When existing hardware won’t
employees uses 75% or more of the voice cost effective to allow them to do it than run those programs you need, it may be
The Provincial Government of Agusan Del 2009) was done at the MIS conference
minutes that their companies are paying to bring in an outsider who has to spend necessary to buy new computers.
Sur embarked on a computerization room for them to be able to understand
for and almost half (48%) have services on many (billable) hours getting up to speed .
or
Cont. to Page 3. how the project came into being and
program that aimed to increase revenue
um collection for the five pilot LGU’s namely understand the office business process and
Te chH Sibagat, Bayugan, Prosperidad, San system operation. They were also given a
Official Publication of Management Information Services
Nephtali F. Morgado A man is flying in a hot air balloon and realizes he Francisco and Trento. From the time the one day Basic PC Troubleshooting and
Editor In Chief is lost. He reduces height and spots a man down system was used, major changes were Maintenance Seminar last November 12,
allaboutIT
below. He lowers the balloon further and shouts: considered upon the recommendation of 2009 as essential tool to perform their
the stakeholders and with the new duties.
Jumar V. Boniza
"Excuse me, can you tell me where I am?" implementation of newly adopted tax
Ass’t. Editor The man below says: "yes you're in a hot air Resource speakers for the orientation
collection adjustments, it encountered
balloon, hovering 30 feet above this field." bugs and errors thus necessary to fix them include Mr. Roy Sabuero, Municipal Sir Nep with his welcome message to the whole
Eng’r. Warren E. Lagat "You must work in Information Technology" says accordingly and enhance to fit their needs. Treasurer of Prosperidad, Mr. Jose team on the 1st day of Orientation
News Correspondent the balloonist. Sanchez, Municipal Assessor also from
"I do" replies the man. "How did you know?" The system consists of RPTIS (Real Prosperidad, Eng’r. Romeo Restor from
"Well" says the balloonist, "everything you have Property Tax Information System), BPLS PASSTO, our very own Eng’r. Jumar
Michelle O. Villasis
told me is technically correct, but it's no use to (Business Permit and Licensing System Boniza, Eng’r. Rogelio Dellola and Eng’r.
Head Writter/ Layout Editor anyone." Warren Lagat. The week long activity was
and RCS (Revenue Collection System). A
team was formed for the purpose of concluded with a closing program which
Andrew Bryan A. Mondejar The man below says "you must work in business." enhancement. Members were divided into was graced by the Municipal treasusrer’s
Graphics/Layout Artist "I do" reply the balloonist, "but how did you know?" "Well", says the man, the Steering group, Programmers group from the five pilot municipalities, PASSTO
"you don't know where you are, or where you're going, but you expect me to and the Implementor’s group. As there Chairperson; Ms. Celsa Sanchez who gave
be able to help. You're in the same position you were before we met, but now were two additional programmers hired a short speech to formally accept the
Eddie S. Miladona it's my fault." for this purpose and implementors to focus team members and our Provincial
Circulations Supervisor Administrator, Mr. Jesusimo Ronquillo who
on problems with in each municipality, a
week long orientation (November 3 – 6, render a message of encouragement to Newly hired programmers and implementors
after their 1-day seminar on Basic PC
everyone.
p2 p3
Troubleshooting and Maintenance
- msov