IRIS-KYC solution assists securities firms to reduce time of client onboarding by up to 80%, eliminate paper and remove manual steps. Iris-KYC solution is designed with flexibility to meet an organisation’s business activities and integrate with core banking systems whilst meeting stringent compliance regulations. IRIS-KYC can be integrated into an organisation’s core systems or sit alongside existing financial applications for batch processing of documents and data.

1. Data Sheet
IRIS-KYC
An On-boarding and Client Interaction solution
Email: info@extended-content.com
Phone: +44 (0)1483 688030
40 Occam Road
Guildford
Surrey
GU2 7YG

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Solution Summary
Bringing new clients on-board faster generates revenue and profits sooner. A professional and efficient on-
boarding process also sets the tone of relationship with the client going forward.
Know Your Customer (KYC) is the due diligence regulation that financial institutions must follow to
identify customers and obtain relevant information to do financial business with them, as part of their
Anti Money Laundering (AML) strategy. The requirements include recording and retaining specific
documentation such as account applications, customer identification records, account operating
agreements and large transaction records.
In most financial services organisations the process of on-boarding a new client is often manual, paper
driven and involves inter-departmental activity. Extended Content Solutions (ECS) is familiar with these
challenges and has created IRIS-KYC solution to assist securities firms to reduce time to on-board a
client by up to 80%, eliminate paper and remove manual steps to improve the efficiency of staff leading
to an improved engagement experience for the client on its first interaction with the firm.
IRIS-KYC solution is designed with flexibility to meet an organisation’s business activities and integrate
with core banking systems whilst meeting stringent compliance regulations. IRIS-KYC can be integrated
into an organisation’s core systems or sit alongside existing financial applications for batch processing of
documents and data. The solution offers:
Mail Room management &•
correspondence tracking
Document Capture and processing•
(mandate/application forms etc.)
KYC & AML checks (Document•
verification, Politically Exposed
Persons checks etc.)
Workflow , Tasks, checklists,•
triggered alerts for compliance
checking
Signature checking•
Periodic client reviews•
Risk-based client profiling•
Dispatch of documents and forms•
Reports•
Fully transparent and auditable on-•
boarding and client interaction
processes
Integration with backend systems•
(CRM, Account opening etc.)
Secure web-based multi-office access•
IRIS-KYC is designed for:
On-boarding new clients•
Maintain on-going relationship•
Periodic reviewo
Application
Forms
CRM
AML/KYC Data
verification
system
Client profile
IRIS - KYC
Central
database
Risk
assessment
Reports
Client Services
Supporting
documentation
Scanning

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Event-driven review (significant change in business or behaviour)o
Backlog processing (one-off review of existing relations)•

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Solution Details
Documents
Many KYC solutions focus on the regulation checklists and individual identification side of compliance.
These solution offerings rarely offer management or control over the documents that KYC compliance
generates. IRIS-KYC aims to tackle the document and data management challenge together in one
solution. By handling the KYC tasks alongside the supporting documentation from clients, IRIS-KYC
provides a comprehensive solution for companies to de-risk their customer engagement and meet AML
regulations.
Figure 1 shows details of an organisation in IRIS-KYC. The organisation has cleared KYC checks and its
status is indicated by IRIS-KYC’s traffic light status method showing a green status at the top of the
screen. Details of the organisation checks can be viewed below with the supporting document outlined in
the blue box. The icon shows a document is linked to one of the required documents, “Letter of
Authenticity”. By clicking on the document icon, the scan appears in a new window, shown in Figure 2.
This enables fast and reliable proof for financial institutions to verify KYC checking. By providing an
electronic copy linked into the KYC system, the financial organisation can store and share this information
securely and instantly across multiple branches through a web-browser.
Figure 1 - Supporting document link
Figure 2 - Supporting document view

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Scanning
The scanning function streamlines data entry and forms processing. Recognition capabilities streamline
key-from-image process. Barcodes can be used and optical character recognition (OCR) to automatically
populate document data for indexing purposes. Scan all KYC documents and regulatory documentation
and store against the client. Scan in application forms, with automatic data recognition classifying
documents is simplified.
The related data is easily viewable to the side of the scanned document for any additional data entry or
cross checking.
Below the document IRIS-KYC provides a listing of recent activity and any associated notes.
Figure 3 – Scanned document view
Client Information
To record due diligence efforts against a customer, IRIS-KYC manages information at three levels:
individual, organisation and relations between individuals and organisations. A customer can have
unlimited associated beneficiaries; each organisation, individual and relation carries its own list of
documents, stored information and an easily identifiable traffic light status indicator is used on all three
levels to instantly show KYC position.
IRIS-KYC integrates with Customer Identification solutions to provide a seamless process for the client
take-on process. A form is provided to capture all information and then checks against a Customer
Identification system to ensure AML checks have been performed. In situations where a customer’s
identity is not required, management can override the checking process at any of the three levels if
required. On any of the client information screens there is an option to drill further down into details to
see the audit history, supporting documents or client information.

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Figure 4 – Failed individual check using integrated Customer Identification system
Figure 5 – Successful individual check using integrated Customer Identification system

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Figure 6 – Adding a new person
Figure 7 shows all three customer level statuses. The top green indicator shows the individual has
passed KYC checks. The bottom of the figure shows three of the organisations she has a relationship
with. Each organisation on the far right has its own KYC check status indicated using the traffic light
status method. Additionally, each role the individual has in respective organisation also carries a KYC
check with traffic light indicators shown on the ticks. In the example shown, Mrs Tara Marchant as an
individual passes KYC regulations as does the organisation, The Centre. But only one of her roles at The
Centre has been successfully verified. The green tick provides a link to the supporting verification
information, shown in Figure 8. The KYC history is detailed in the popup window.
Similarly, on the organisation details page in Figure 9, the associated individuals are listed along with
their roles and their KYC statuses. The recognised methods for proving a relationship’s authenticity are
listed. If the user edits the details, for example to verify a relation, the user’s details are recorded
against the action along with the date and time. This information is later used in reports and system
auditing for traceability.

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Figure 7 – Individual details
Figure 8 – Individual check with audit tracking
Figure 9 – Organisation details

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Figure 10 – Organisation details showing successful relationship
KYC Task Traceability
As shown in the figures above, IRIS-KYC provides easy-to-use checklists for KYC compliance checking.
The application offers flexibility in its configuration to allow financial institutes the ability to tailor the KYC
checks for their own use. The system logs each step and provides inclusive reports with activity history.
Signature tracking
Signature tracking for individuals is simplified with IRIS-KYC. Once a sample signature is obtained, use
the scanned document to outline the signature as shown in Figure 11. After outlining the signature there
is a simple option to Copy Image. Figure 12 shows the organisation details screen and lists the
individuals with signatures on file. When clicking on one of the signature files the individual details
screen appears with the stored signature, as shown in Figure 13.
Figure 11 – Copy signature from scan

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Figure 12 – Save signature on file
Figure 13 – Individual details shows authorised stored signature

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Periodic Reviews
A key element of KYC is to ensure the initial client information remains satisfactory for financial dealings
throughout its relationship with the financial institute. This requires periodic reviews after the initial
client on-boarding. IRIS-KYC provides alerts when a customer’s information needs revalidating and is
easily configurable to meet the financial institute’s review policy time period.
Suspicious Activity Reporting (SAR)
When a financial organisation carries out background KYC checks on a new customer, it must raise a
Suspicious Activity Report (SAR) if there are concerns about the new customer’s funds. The organisation
is required to report its suspicions to the UK Financial Intelligence Unit (UKFIU). IRIS-KYC allows flagging
of any suspicious behaviour for review internally. If the company decides to escalate the incident, the
application can produce a report with all relevant client information and copies of associated
documentation.
Reports
Various reports are available in IRIS-KYC. Standard reports include: missing documents, expired
documents, customer details, and periodic review reports. Shown in Figure 13, the reporting tool in IRIS-
KYC provides multiple filtering options and drill down features to provide extensive reporting capabilities.
Figure 13 – Reporting screen
Contact Us
In addition to the IRIS-KYC application, ECS can provide consultancy to help financial organisations
comply with regulations. Our skilled financial services consultants have industry experience with
governance, risk and compliance.
For more information about IRIS-KYC or our services, please contact us at info@extended-content.com.