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INV Questionnaire QuestionnaireQuestionnaire.doc
- 1. Inventory Questionnaire &Feedback Revised 05/08/24 Copyright 2000 KPMG Consulting, LLC All Rights Reserved Page 1 of 9 C:tempwindows20240508143309_11728946f59cef231f03bfa3ff53934361022fdcinvquestionnaire-240508143308-1c9df1b7.doc CLIENT - Discussion Notes Date: Module: Attendees: Major Topic Questions Comments/Conclusions R2 i GAP Inventory Structure What is your corporate structure (sites and functions)? Do you have Distribution Centers or warehouses physically separated from operations? If so, how many? If more than one do you transfer materials between distribution centers/warehouses? Do you track transit time between distribution centers/warehouses? What three-letter code(s) would you like to name your organization(s)? How many stockrooms or inventory stocking points do you have? Do you stock material on the production floor? Do you backflush material from production areas? Or Do you issue material against a job? Do you have non-nettable inventory (i.e. not available to planning)? Do you have non-reservable inventory (i.e. not available for sales order reservation)? Do you maintain an inventory of expensed material?
- 2. Inventory Questionnaire &Feedback Revised 05/08/24 Copyright 2000 KPMG Consulting, LLC All Rights Reserved Page 2 of 9 C:tempwindows20240508143309_11728946f59cef231f03bfa3ff53934361022fdcinvquestionnaire-240508143308-1c9df1b7.doc Major Topic Questions Comments/Conclusions R2 i GAP Do you track on-hand balances for expensed material? How do you handle MRO material? Do you use bin locations or other stocking locations within any of your stockrooms? What is your bin structure (e.g. row, shelf, bin)? Do you have a separate MRB Inventory? Will you allow negative inventory balances? How many people work in Operations and what are their roles and functions? How many active items do you have? How many inactive items do you have? Will you convert all items to Oracle? What are your company addresses for Oracle locations such as ship-to, receiving, bill-to etc. Item Numbers How many characters does your inventory item number have? Do you plan to change your item numbering? Do you have a consistent numbering format? Any problems with multiple item numbers for the same item? What about localized products? What is the maximum length of your item
- 3. Inventory Questionnaire &Feedback Revised 05/08/24 Copyright 2000 KPMG Consulting, LLC All Rights Reserved Page 3 of 9 C:tempwindows20240508143309_11728946f59cef231f03bfa3ff53934361022fdcinvquestionnaire-240508143308-1c9df1b7.doc Major Topic Questions Comments/Conclusions R2 i GAP descriptions? Do you have a standard format for item descriptions? Who is responsible for defining items? Who can update items? Do you track on-hand by revision for selected items? Categories Do you have multiple ways for grouping/classifying items? Does purchasing use commodity codes? How does each of the following groups classify items: Inventory Purchasing Costing Engineering Order management Planning Service How would you like to group/classify items? Product Type? (I.e. Finished Good , Stock, Service, Training etc.) Product Family/Product Line? Commodity? Other? Catalogs Do you use Group Technology (GT) codes? Do you catalog your items? How many different catalogs do you use? Would you like to build item descriptions based on catalog descriptive element entries?
- 4. Inventory Questionnaire &Feedback Revised 05/08/24 Copyright 2000 KPMG Consulting, LLC All Rights Reserved Page 4 of 9 C:tempwindows20240508143309_11728946f59cef231f03bfa3ff53934361022fdcinvquestionnaire-240508143308-1c9df1b7.doc Major Topic Questions Comments/Conclusions R2 i GAP Templates What types of basis functionality is required for each of your items? I.e. shippable, stockable finished good item or service item which is not shippable or stockable but orderable. What ‘natural’ groupings do you have for your items (e.g. purchased item, sub-assembly, finished good, expensed item, MRO item, etc)? Cross Referencing Have you identified substitute items or related items for some of your inventory items? Do you cross-reference any items to a manufacturer and manufacturer’s part number? Do you cross-reference any items to a customer part number? Do you have any generic cross-referencing requirements, such as old part numbers to new item numbers? Costing What costing method(s) do you use? How do you wish to break down item costs? How do you set standard costs? What account numbers do you use for inventory balances? Does it vary by stockroom? Product family? Other? Serial Number/Lot Tracking Do you track items by serial number? When do you assign serial numbers? At receipt? At shipment?
- 5. Inventory Questionnaire &Feedback Revised 05/08/24 Copyright 2000 KPMG Consulting, LLC All Rights Reserved Page 5 of 9 C:tempwindows20240508143309_11728946f59cef231f03bfa3ff53934361022fdcinvquestionnaire-240508143308-1c9df1b7.doc Major Topic Questions Comments/Conclusions R2 i GAP Do you track serial numbers through multiple build levels? What is your serial number prefix? What is your starting serial number? Do you predefine serial numbers before assigning them to inventoried goods? Do you track items by Lot? What is your lot number prefix? What is your starting lot number? Do you assign lot numbers at receipt? Do you track supplier lot numbers? Do you track lot numbers through multiple build levels? Do you have expiration dates for any lot- controlled items? Workday Calendar Do you work Mon. through Fri. with Sat. and Sun. as days off? How many shifts do you work and what hours are the shifts for? Is your calendar in 12 month or 4,4,5 or 5,4,4 format? Please provide holiday schedule for the next 2 years Inventory Accuracy Do you regularly cycle count your inventory?
- 6. Inventory Questionnaire &Feedback Revised 05/08/24 Copyright 2000 KPMG Consulting, LLC All Rights Reserved Page 6 of 9 C:tempwindows20240508143309_11728946f59cef231f03bfa3ff53934361022fdcinvquestionnaire-240508143308-1c9df1b7.doc Major Topic Questions Comments/Conclusions R2 i GAP How frequently do you count – daily, weekly, monthly? Do you wish to use approval for cycle count adjustments? Do you cycle count each stockroom individually, or groups of stockrooms together, or all stockrooms as a whole? How do you select items for cycle counting? Do you have cycle count control items, which you wish to count with each count schedule? What is your count frequency (counts per year) for your cycle count groups? Do you sort your items by ABC classifications for cycle count? What will you name your ABC groups? What is the primary ABC group for planning? What ABC classes will you use in your ABC groups? Do you perform periodic or annual physical inventories? Do you count all items in stock during a physical inventory? Inventory Planning Do you use inventory planning methods such as Min-Max or Reorder Point? Do you perform min-max planning at the subinventory (stockroom) level? Or at the
- 7. Inventory Questionnaire &Feedback Revised 05/08/24 Copyright 2000 KPMG Consulting, LLC All Rights Reserved Page 7 of 9 C:tempwindows20240508143309_11728946f59cef231f03bfa3ff53934361022fdcinvquestionnaire-240508143308-1c9df1b7.doc Major Topic Questions Comments/Conclusions R2 i GAP organization level? Are min-max planned items replenished from outside suppliers? Other inventory organizations? WIP builds? What percentage of your parts are Min-Max planned? Please supply examples. Do you have safety stocks for Reorder Point planned items? What percentage of your parts are Reorder Point planned? Please supply examples. Do you periodically replenish expensed items stock? Are on-hand balances maintained for stocked expensed items? Transactions What kinds of transaction do you perform? Account issues Account receipts Inventory (stores) transfers Inventory organization transfers RMA receipts WIP issues and completions Purchase receipts Shipments Do you plan to use reason codes for selected transactions? What is the transaction volume? Do you use Kanbans to drive inventory movement and replenishments? Will you backflush material in WIP?
- 8. Inventory Questionnaire &Feedback Revised 05/08/24 Copyright 2000 KPMG Consulting, LLC All Rights Reserved Page 8 of 9 C:tempwindows20240508143309_11728946f59cef231f03bfa3ff53934361022fdcinvquestionnaire-240508143308-1c9df1b7.doc Major Topic Questions Comments/Conclusions R2 i GAP Do you allow unordered receipts? Do you allow over or under receiving? Tolerances? Do you allow receipts prior to or after PO schedule date? Tolerances? Do you receive inventory into and/or pick inventory from default stock locations for your items? Do you use picking rules based on receiving dates, etc.? Do you use Move Orders to move material from one location/sub-inventory to another? Do you use Movement Statistics? Account Aliases Do you want to use short hand names for Inventory Misc. Transactions? Unit of Measures What units of measure do you use( Each, Pound, Feet, Hour)? Are some items purchased, stocked, issued, sold or shipped in different units of measure? Do you have interclass conversion needs? Do you have some item conversions that are item specific?
- 9. Inventory Questionnaire &Feedback Revised 05/08/24 Copyright 2000 KPMG Consulting, LLC All Rights Reserved Page 9 of 9 C:tempwindows20240508143309_11728946f59cef231f03bfa3ff53934361022fdcinvquestionnaire-240508143308-1c9df1b7.doc Interfaces Requirements/Issues Comments R2I/GAP Conversion Requirements/Issues Comments R2I/GAP Items On-hand balances Mfg part number cross reference Customer part number cross reference