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Introduction to Information Management.pptx
- 1. FUNDAMENTALS of INFORMATION MANAGEMENT Introduction toInformation Management
- 2. COURSE DESCRIPTION This courseprovides an introduction to the concepts, principles, and practices of information management. It covers the basics of data and information, their structures, storage, retrieval, and analysis. The course also includes an overview of information management systems, technologies, and their use in managing and processing data. The course will also provide an introduction to information governance and security.
- 3. Course Objectives: Bythe end of the course, the students should be able to: 1. Define and describe the fundamentals of information management and its importance in information technology 2. Understand and apply the concepts and principles of data and information management 3. Identify and analyse the characteristics of information and their structure 4. Understand the principles of information management systems, technologies, and their use 5. Understand the principles of information governance and security 6. Apply the concepts and principles of information management to real-world scenarios
- 4. Information management isthe process of collecting, organizing, storing, retrieving, and using information within an organization or system. What is Information Management?
- 5. Importance of InformationManagement in IT 01 Improved Decision - Making Effective information management can ensure that decision-makers have access to the right information at the right time, which can lead to better and more informed decisions. 02 Enhanced Collaboration Helps to facilitate collaboration and knowledge sharing among team members, which can lead to more effective teamwork and better project outcomes. 03 Increased Efficiency Effective information management can help to streamline processes, reduce duplication of effort, and eliminate unnecessary work. This can lead to increased efficiency and productivity, and can also help to reduce costs.
- 6. Importance of InformationManagement in IT 04 Better Risk Management IT projects often involve significant risks, including technical, financial, and regulatory risks. Effective information management can help to identify and manage these risks, reducing the likelihood of project failure or other negative outcomes. 05 Improved Costumer Satisfaction Many IT projects are designed to meet the needs of customers or users. Effective information management can help to ensure that the right information is available to the right people, which can lead to improved customer satisfaction and better user experiences.
- 7. What does an InformationManager Do? Information managers oversee and implement organization-wide information systems. They are responsible for ensuring smooth operations and protecting valuable data and information.
- 8. Responsibilities of anInformation Manager Developing and implementing IT information management strategies: This involve determining how to store and share the information in the most effective and efficient manner. Ensuring the integrity and accuracy of digital data: The information manager is responsible for ensuring the quality, accuracy, and integrity of digital data within the organization.
- 9. Responsibilities of anInformation Manager Managing information systems and technology: The information manager is responsible for managing the information systems and technology used by the organization. Managing cybersecurity: The information manager is responsible for ensuring that the organization's digital information assets are secure from cyber threats, such as data breaches, hacking, and other cyber attacks.
- 10. Responsibilities of anInformation Manager Managing access to digital information: The information manager is responsible for managing access to the organization's digital information assets. Ensuring compliance with laws and regulations: The information manager is responsible for ensuring that the organization's IT information management practices comply with relevant laws and regulations, such as data privacy and security laws.
- 11. Responsibilities of anInformation Manager Disaster recovery and business continuity planning: The information manager is responsible for developing and implementing plans to ensure that the organization's digital information assets are protected in the event of a disaster or other disruption to operations.
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- 13. • Information Overload:With the abundance of information available on the internet, it is easy to become overwhelmed with data and you may struggle to sift through the vast amount of information to find relevant and accurate data. • Data Security: With the increasing use of technology, there is a risk of sensitive information being hacked, stolen or misused.
- 14. Access to Information:Depending on the organization, some employees may not have access to certain types of data, making it difficult to collaborate effectively. Inadequate Infrastructure: In some cases, the IT infrastructure may not be up-to-date, which can lead to slow processing speeds, downtime, and other issues.
- 15. Poor Data Quality:Data quality can impact decision-making, analysis, and reporting.
Editor's Notes
- #7 Information management is particularly important in the field of IT, where the effective management of information is essential for the success of many technology-based projects and initiatives. Here are some reasons why information management is important in IT: Improved decision-making: Accurate and timely information is critical for making informed decisions. Effective information management can ensure that decision-makers have access to the right information at the right time, which can lead to better and more informed decisions. Enhanced collaboration: Information management can help to facilitate collaboration and knowledge sharing among team members, which can lead to more effective teamwork and better project outcomes. Increased efficiency: Effective information management can help to streamline processes, reduce duplication of effort, and eliminate unnecessary work. This can lead to increased efficiency and productivity, and can also help to reduce costs. Better risk management: IT projects often involve significant risks, including technical, financial, and regulatory risks. Effective information management can help to identify and manage these risks, reducing the likelihood of project failure or other negative outcomes. Improved customer satisfaction: Many IT projects are designed to meet the needs of customers or users. Effective information management can help to ensure that the right information is available to the right people, which can lead to improved customer satisfaction and better user experiences. Overall, effective information management is essential for the success of many IT projects and initiatives. By ensuring that the right information is available to the right people at the right time, IT professionals can improve decision-making, enhance collaboration, increase efficiency, manage risk, and improve customer satisfaction.
- #9 In the IT industry, an information manager is responsible for managing an organization's digital information assets. The roles and responsibilities of an information manager in IT may include: Developing and implementing IT information management strategies: The information manager is responsible for developing and implementing strategies for managing the organization's digital information assets, such as data, documents, and other digital content. This may involve determining how to store and share the information in the most effective and efficient manner. Ensuring the integrity and accuracy of digital data: The information manager is responsible for ensuring the quality, accuracy, and integrity of digital data within the organization. This may involve developing and enforcing policies and procedures for data validation, data cleansing, and data integration. Managing information systems and technology: The information manager is responsible for managing the information systems and technology used by the organization. This may include overseeing the implementation and maintenance of databases, content management systems, and other software applications. Managing cybersecurity: The information manager is responsible for ensuring that the organization's digital information assets are secure from cyber threats, such as data breaches, hacking, and other cyber attacks. This may involve developing and enforcing policies and procedures for data security, as well as ensuring that the organization's IT infrastructure is up-to-date and secure. Managing access to digital information: The information manager is responsible for managing access to the organization's digital information assets. This may involve developing and enforcing policies and procedures for who can access specific types of information, under what circumstances, and with what level of authorization. Ensuring compliance with laws and regulations: The information manager is responsible for ensuring that the organization's IT information management practices comply with relevant laws and regulations, such as data privacy and security laws. Disaster recovery and business continuity planning: The information manager is responsible for developing and implementing plans to ensure that the organization's digital information assets are protected in the event of a disaster or other disruption to operations. Overall, the information manager plays a critical role in managing an organization's digital information assets and ensuring that they are leveraged to drive business outcomes.
- #10 In the IT industry, an information manager is responsible for managing an organization's digital information assets. The roles and responsibilities of an information manager in IT may include: Developing and implementing IT information management strategies: The information manager is responsible for developing and implementing strategies for managing the organization's digital information assets, such as data, documents, and other digital content. This may involve determining how to store and share the information in the most effective and efficient manner. Ensuring the integrity and accuracy of digital data: The information manager is responsible for ensuring the quality, accuracy, and integrity of digital data within the organization. This may involve developing and enforcing policies and procedures for data validation, data cleansing, and data integration. Managing information systems and technology: The information manager is responsible for managing the information systems and technology used by the organization. This may include overseeing the implementation and maintenance of databases, content management systems, and other software applications. Managing cybersecurity: The information manager is responsible for ensuring that the organization's digital information assets are secure from cyber threats, such as data breaches, hacking, and other cyber attacks. This may involve developing and enforcing policies and procedures for data security, as well as ensuring that the organization's IT infrastructure is up-to-date and secure. Managing access to digital information: The information manager is responsible for managing access to the organization's digital information assets. This may involve developing and enforcing policies and procedures for who can access specific types of information, under what circumstances, and with what level of authorization. Ensuring compliance with laws and regulations: The information manager is responsible for ensuring that the organization's IT information management practices comply with relevant laws and regulations, such as data privacy and security laws. Disaster recovery and business continuity planning: The information manager is responsible for developing and implementing plans to ensure that the organization's digital information assets are protected in the event of a disaster or other disruption to operations. Overall, the information manager plays a critical role in managing an organization's digital information assets and ensuring that they are leveraged to drive business outcomes.
- #11 In the IT industry, an information manager is responsible for managing an organization's digital information assets. The roles and responsibilities of an information manager in IT may include: Developing and implementing IT information management strategies: The information manager is responsible for developing and implementing strategies for managing the organization's digital information assets, such as data, documents, and other digital content. This may involve determining how to store and share the information in the most effective and efficient manner. Ensuring the integrity and accuracy of digital data: The information manager is responsible for ensuring the quality, accuracy, and integrity of digital data within the organization. This may involve developing and enforcing policies and procedures for data validation, data cleansing, and data integration. Managing information systems and technology: The information manager is responsible for managing the information systems and technology used by the organization. This may include overseeing the implementation and maintenance of databases, content management systems, and other software applications. Managing cybersecurity: The information manager is responsible for ensuring that the organization's digital information assets are secure from cyber threats, such as data breaches, hacking, and other cyber attacks. This may involve developing and enforcing policies and procedures for data security, as well as ensuring that the organization's IT infrastructure is up-to-date and secure. Managing access to digital information: The information manager is responsible for managing access to the organization's digital information assets. This may involve developing and enforcing policies and procedures for who can access specific types of information, under what circumstances, and with what level of authorization. Ensuring compliance with laws and regulations: The information manager is responsible for ensuring that the organization's IT information management practices comply with relevant laws and regulations, such as data privacy and security laws. Disaster recovery and business continuity planning: The information manager is responsible for developing and implementing plans to ensure that the organization's digital information assets are protected in the event of a disaster or other disruption to operations. Overall, the information manager plays a critical role in managing an organization's digital information assets and ensuring that they are leveraged to drive business outcomes.
- #12 In the IT industry, an information manager is responsible for managing an organization's digital information assets. The roles and responsibilities of an information manager in IT may include: Developing and implementing IT information management strategies: The information manager is responsible for developing and implementing strategies for managing the organization's digital information assets, such as data, documents, and other digital content. This may involve determining how to store and share the information in the most effective and efficient manner. Ensuring the integrity and accuracy of digital data: The information manager is responsible for ensuring the quality, accuracy, and integrity of digital data within the organization. This may involve developing and enforcing policies and procedures for data validation, data cleansing, and data integration. Managing information systems and technology: The information manager is responsible for managing the information systems and technology used by the organization. This may include overseeing the implementation and maintenance of databases, content management systems, and other software applications. Managing cybersecurity: The information manager is responsible for ensuring that the organization's digital information assets are secure from cyber threats, such as data breaches, hacking, and other cyber attacks. This may involve developing and enforcing policies and procedures for data security, as well as ensuring that the organization's IT infrastructure is up-to-date and secure. Managing access to digital information: The information manager is responsible for managing access to the organization's digital information assets. This may involve developing and enforcing policies and procedures for who can access specific types of information, under what circumstances, and with what level of authorization. Ensuring compliance with laws and regulations: The information manager is responsible for ensuring that the organization's IT information management practices comply with relevant laws and regulations, such as data privacy and security laws. Disaster recovery and business continuity planning: The information manager is responsible for developing and implementing plans to ensure that the organization's digital information assets are protected in the event of a disaster or other disruption to operations. Overall, the information manager plays a critical role in managing an organization's digital information assets and ensuring that they are leveraged to drive business outcomes.
- #14 As an information manager, you may face various problem situations, including: Information Overload: With the abundance of information available on the internet, it is easy to become overwhelmed with data. As an information manager, you may struggle to sift through the vast amount of information to find relevant and accurate data. Data Security: With the increasing use of technology, there is a risk of sensitive information being hacked, stolen or misused. As an information manager, you must take appropriate measures to ensure that confidential information is protected. Access to Information: Depending on the organization, some employees may not have access to certain types of data, making it difficult to collaborate effectively. As an information manager, you must determine who needs access to what information and ensure that access is provided in a secure manner. Inadequate Infrastructure: In some cases, the IT infrastructure may not be up-to-date, which can lead to slow processing speeds, downtime, and other issues. As an information manager, you may need to work with the IT team to upgrade the system to ensure that it can handle the organization's information needs. Poor Data Quality: Data quality can impact decision-making, analysis, and reporting. As an information manager, you may need to implement measures to improve data quality, such as data cleansing, deduplication, and standardization. Inefficient Processes: Inefficient processes can lead to delays, errors, and other issues. As an information manager, you may need to analyze the current processes and identify areas for improvement to optimize workflow and increase productivity.
- #17 In the IT industry, an information manager is responsible for managing an organization's digital information assets. The roles and responsibilities of an information manager in IT may include: Developing and implementing IT information management strategies: The information manager is responsible for developing and implementing strategies for managing the organization's digital information assets, such as data, documents, and other digital content. This may involve determining how to store and share the information in the most effective and efficient manner. Ensuring the integrity and accuracy of digital data: The information manager is responsible for ensuring the quality, accuracy, and integrity of digital data within the organization. This may involve developing and enforcing policies and procedures for data validation, data cleansing, and data integration. Managing information systems and technology: The information manager is responsible for managing the information systems and technology used by the organization. This may include overseeing the implementation and maintenance of databases, content management systems, and other software applications. Managing cybersecurity: The information manager is responsible for ensuring that the organization's digital information assets are secure from cyber threats, such as data breaches, hacking, and other cyber attacks. This may involve developing and enforcing policies and procedures for data security, as well as ensuring that the organization's IT infrastructure is up-to-date and secure. Managing access to digital information: The information manager is responsible for managing access to the organization's digital information assets. This may involve developing and enforcing policies and procedures for who can access specific types of information, under what circumstances, and with what level of authorization. Ensuring compliance with laws and regulations: The information manager is responsible for ensuring that the organization's IT information management practices comply with relevant laws and regulations, such as data privacy and security laws. Disaster recovery and business continuity planning: The information manager is responsible for developing and implementing plans to ensure that the organization's digital information assets are protected in the event of a disaster or other disruption to operations. Overall, the information manager plays a critical role in managing an organization's digital information assets and ensuring that they are leveraged to drive business outcomes.