Individual Project Part 2: Scope, Budget, Risk Management, and Team Building Part 2 of the Individual Project focuses on the scope of a project, budgeting issues, risk management, and team building. If conducting an interview, the interviewee may be from the same organization as your last interview and should have managed a project for the organization. Alternatively, you may examine a minimum of three organizations that have published descriptions about a health care information technology project’s scope, budget, risk management, and team building activities. Interview To prepare: Review the Individual Project Overview document, located in this week’s Learning Resources. Pay particular attention to the questions you might ask in your interview. Locate a professional who manages or works on special projects in health care and is willing to speak about his or her experience regarding scope of a project, budget, risk management, and team building. If such a person is not readily available to you, find someone in your community who has managed a project for an organization and can speak to those topics. The organization can be a volunteer service group, a faith-based group, a business, or another that meets your needs. The goal is to find an individual who has been in charge of a project important to the organization. Review the topics and questions in the Individual Project Overview document that should be addressed in your interview. Think about other related questions you might have for the interviewee and solidify your goals for speaking to and learning from this person. Topics and Questions: Remember that you will need to adapt your questions to the individual, setting, and projects. You are not required to ask these specific questions, but you are required to address the topics listed below (Note: If the interviewee cannot address a topic, conduct a literature search to find scholarly information or research on that topic). Scope  How does a project manager limit the scope of a project?  How do you deal with stress, pressure, and unreasonable demands? Budget  How are costs managed during a project?  If all resources are not available to a project when needed, how do you handle resource problems? Risk Management  How are potential risks to the project determined?  How are these risks mitigated?  Think of a major crisis you've faced in project management. How did you handle it?  What is one example of a tough decision you had to make in a project management role? Team Building  How do you obtain the members of a project team? How do you "sell" the project to a team?  Explain how you operate within this organization to facilitate project success.  Can you give me an example of your project management leadership activities regarding a project team problem?  If you have a team member who is not meeting agreed-to commitments, what do you do? How do you handle unproductive team memb.

1. Individual Project Part 2: Scope, Budget, Risk Management,
and Team Building
Part 2 of the Individual Project focuses on the scope of a
project, budgeting issues, risk management, and team building.
If conducting an interview, the interviewee may be from the
same organization as your last interview and should have
managed a project for the organization. Alternatively, you may
examine a minimum of three organizations that have published
descriptions about a health care information technology
project’s scope, budget, risk management, and team building
activities.
Interview
To prepare:
Review the Individual Project Overview document, located in
this week’s Learning Resources. Pay particular attention to the
questions you might ask in your interview.
Locate a professional who manages or works on special projects
in health care and is willing to speak about his or her
experience regarding scope of a project, budget, risk
management, and team building.
If such a person is not readily available to you, find someone in
your community who has managed a project for an organization

2. and can speak to those topics. The organization can be a
volunteer service group, a faith-based group, a business, or
another that meets your needs. The goal is to find an individual
who has been in charge of a project important to the
organization.
Review the topics and questions in the Individual Project
Overview document that should be addressed in your interview.
Think about other related questions you might have for the
interviewee and solidify your goals for speaking to and learning
from this person.
Topics and Questions:
Remember that you will need to adapt your questions to the
individual, setting, and
projects. You are not required to ask these
specific
questions, but you are required to
address the topics listed below (Note: If the interviewee cannot
address a topic, conduct
a literature search to find scholarly information or research on
that topic).
Scope
project?

3. demands?
Budget
how do you handle
resource problems?
Risk Management
ow are potential risks to the project determined?
How did you handle
it?
project
management role?
Team Building

4. you "sell" the project
to a team?
project success.
leadership activities
regarding a project team problem?
-to
commitments, what do
you do? How do you handle unproductive team members? How
do you motivate
team members who are burned out or bored?
Additional questions and insights are encouraged.
To complete:
In a 3- to 4-page paper, reflect on your experience and address
the following:
Describe the context of your interview—where and how the
interview took place, why you selected this individual, and how
you believe this individual meets the requirements for this

5. Assignment.
Describe the role and functions of the individual within the
context of the individual’s organizational structure and for
project management.
Synthesize insights on how project scope, budget, risk
management, and team building are addressed in the
interviewee’s organization.
Compare the insights you synthesized from your interview with
information from project management literature about project
scope, budget, risk management, and team building. Be sure that
the comparisons you make are clear to the reader.
Explain how your insights into these aspects of project
management will impact your ability to successfully manage
health care information technology projects. Include any tips
the individual described for managing a successful project.
OR
Scholarly Paper
To prepare:
Examine a minimum of three organizations that have published
descriptions
about a health care information technology project.
rts of these organization's experiences with
HIT project

6. management in order to draw out insights on real-world project
management.
You may need to examine trade publications in addition to
scholarly journals.
nalyze the articles:
Scope
o How was the scope of the project limited?
o How did the project manager address any unreasonable
demands?
Budget
o How were costs managed during the project?
o How were resource allocation problems addressed?
Risk Management
o How were potential risks to the project determined?
o How were these risks mitigated?
o Explain any major crisis faced in the management of a project
implementation and explain how it was handled.
Team Building
o How were members of the project team selected? How did the
project

7. manager "sell" the project to a team?
o How did the team operate within the organization to facilitate
project
success?
o What project management leadership activities were utilized
to mitigate
project team problems?
o What strategies did project management leaders use if a team
member
was not meeting agreed-to commitments, was unproductive, or
was unmotivated?
To complete:
In a 3- to 4-page paper, address the following:
Synthesize insights on how project scope, budget, risk
management, and team building are addressed in the projects
implemented in your selected health care organizations.
Compare your insights from the articles with information from
project management literature about project scope, budget, risk

8. management, and team building. Be sure that the comparisons
you make are clear to the reader.
Explain how your insights into these aspects of project
management will impact your ability to successfully manage of
health care information technology projects.
Required Readings
Coplan, S., & Masuda, D. (2011).
Project management for healthcare information technology.
New York, NY: McGraw-Hill.
Chapter 3, “Project Management”
“Risk Management” (pp. 100–104)
This section of Chapter 3 provides an overview of the basics of
risk management in the context of project management. In
particular, the text details how to prepare risk management
plans, identify risks, perform quantitative and qualitative risk
analyses, plan risk response, and monitor and control risk.
Project Management Institute. (2013). A guide to the project
management body of
knowledge (PMBOK guide)
(5th ed.). Newtown Square, PA: Author.
Chapter 11, “Project Risk Management” (pp. 309–354)
This chapter provides an overview of project risk management
processes. These processes include plan risk management, risk
identification, qualitative and quantitative risk analysis,

9. planning risk responses, and monitoring and controlling risk.
Dearstyne, B. W. (2012). Smoothing the turbulence: Project
management strategies for the changing workplace.
Information Management Journal
,
46
(2), 28–33.
Retrieved from the Walden Library databases.
The author of this article examines numerous successful project
management strategies. The article goes into detail about
essential elements of successful project management.
de Bakker, K., Boonstra, A., & Wortmann, H. (2012). Risk
managements’ communicative effects influencing IT project
success.
International Journal of Project Management, 30
(4), 444–457.
Retrieved from the Walden Library databases.
In this article, the authors explore how risk management
contributes to the success of information technology projects.
The article also differentiates the instrumental and
communicative effects of risk management.
Engle, P. (2011). Crunch time.
Industrial Engineer
,
43
(6), 20.
Retrieved from the Walden Library databases.
This article examines the causes of information technology

10. projects failing to achieve their objectives on time. The article
focuses in particular on estimating scope, fluctuating project
requirements, and a variety of distractions.
Kendrick, T. (2009).
Identifying & managing project risk: Essential tools for failure-
proofing your project
(2nd ed., Ebrary version). New York, NY: AMACOM.
Retrieved from the Walden Library databases.
Chapter 4, “Identifying Project Schedule Risk.” (pp. 70–99)
In this chapter, Tom Kendrick explores the causes of project
failure. Kendrick emphasizes schedule delays and problems with
estimates and dependencies.
Langley, M., & Hoffman, E. (2012, June 6). How risk reduction
is (and isn’t) rocket science [Blog post].
Retrieved from
http://blogs.hbr.org/cs/2012/06/when_risk_reduction_is_rocket.
html
In this article, the authors provide examples of how NASA
reduces risk in its project management process. The article
focuses on the importance of strategic vision, executive
sponsors, and talent development.
Required Media
Laureate Education (Producer). (2013g).
Project risk
[Video file].
Retrieved from https://class.waldenu.edu

11. Note:
The approximate length of this media piece is 5 minutes.
In this video, Dr. Judy Murphy speaks in depth about
minimizing project risks through the use of a SWOT analysis.
She also offers methods to minimize psychological risks in
order to ensure everyone is on board with a new project from
the beginning.