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Improving “Case History” clerking for Undergraduate Medical students (Clinical Phase 1) : Project 2014.
K Jacob 1
, R M Koshy 2
, A Rizvi 1
Affiations:-
1. Pilgrim Hospital, Boston, ULHT, Lincolnshire.
2. Kings College, London
1. Why did a QI project need to be done?
Every year, 14 Clinical Phase 1 undergraduate students (3rd year) from
Nottingham university are posted to Pilgrim Hospital, Boston from March
until June. They have a common, initial 2 weeks of induction followed by
half the students posted in Medicine and the other half in Surgery.
Midcourse both batches rotate to opposite discipline. Whilst in Medicine,
the major aim is taking clinical case history, examination and note keeping.
Currently there is no effective way to demonstrate students were achieving
training in structured case history taking, exposure to all systems as well as
feedback or reflection. During a Quality assurance visit from the deanery
there was a paucity of records to demonstrate student engagement in the
learning objectives.
2. What did you do to address the issue?
We discussed the issue and decided to use the “SMART” goal setting to
achieve our objective in 2014.
3. What is the outcome from your intervention?
Each student had a named file where all their submitted case
histories were kept. Feedback and reflection occurred. Each file
demonstrated the studentʼs progress and also doubled as evidence
towards Deanery Quality Control visit. The module lead was able to identify
less performing students, investigate and organise support effectively.
4. What lessons have been learnt & how have you shared them?
I have continued with this project for CP1 students in 2015. Changes were
made to further improve the training. Whilst posted to acute medicine unit,
a case demonstrating SEPSIS 6 usage and a reflection on DNAR is
required. The Undergraduate co-ordinator monitors compliance and
provides reminders to students in a timely fashion
Improving Case History taking CP1 Medicine
Procedure
SPECIFIC Improving case history writing by
using standardised Trust clerking
proforma.
Exposure to system specific
history taking and examination by
rotation in subspecialty wards like
CCU, Respiratory, stroke etc.
Understanding usage of risk
scoring, note keeping and
patient confidentiality.
During Induction, students were
introduced to the Trust medical
clerking Proforma and were asked
to use them for writing patient case
history and examination.
The proforma has incorporated risk
assessment scoring like AMTS,
CURB65, and ABCD2.
Introduced to medical record
keeping and patient confidentiality.
Comments
MEASURABLE During each subspecialty week, a
minimum of 2 clinical cases had to
be completed.
Review of clerking helps in
identifying the underperforming
student.
ASSIGNABLE Students rotated through
subspecialty according to rota and
were required to take case history in
that particular system.
Both cases had to be completed by
the end of the week and following
student reflection and feedback was
filed in their individual file kept at the
postgraduate centre.
Feedback was provided either by
educational supervisor or clinical
teaching fellow
Students have access to their files
and could refer to them and learn
from their mistakes.
Files were routinely inspected by
module lead for monitoring progress
of student.
Evidence for Deanery during Quality
Control Visit.
REALISTIC The minimum requirement of two
cases per week was achievable.
Progressive improvement was
noticeable
TIME RELATED Two cases had to be completed by
the end of the week.
Students didnʼt find the task oner-
ous and enjoyed doing it.

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Improving Case History

  • 1. Improving “Case History” clerking for Undergraduate Medical students (Clinical Phase 1) : Project 2014. K Jacob 1 , R M Koshy 2 , A Rizvi 1 Affiations:- 1. Pilgrim Hospital, Boston, ULHT, Lincolnshire. 2. Kings College, London 1. Why did a QI project need to be done? Every year, 14 Clinical Phase 1 undergraduate students (3rd year) from Nottingham university are posted to Pilgrim Hospital, Boston from March until June. They have a common, initial 2 weeks of induction followed by half the students posted in Medicine and the other half in Surgery. Midcourse both batches rotate to opposite discipline. Whilst in Medicine, the major aim is taking clinical case history, examination and note keeping. Currently there is no effective way to demonstrate students were achieving training in structured case history taking, exposure to all systems as well as feedback or reflection. During a Quality assurance visit from the deanery there was a paucity of records to demonstrate student engagement in the learning objectives. 2. What did you do to address the issue? We discussed the issue and decided to use the “SMART” goal setting to achieve our objective in 2014. 3. What is the outcome from your intervention? Each student had a named file where all their submitted case histories were kept. Feedback and reflection occurred. Each file demonstrated the studentʼs progress and also doubled as evidence towards Deanery Quality Control visit. The module lead was able to identify less performing students, investigate and organise support effectively. 4. What lessons have been learnt & how have you shared them? I have continued with this project for CP1 students in 2015. Changes were made to further improve the training. Whilst posted to acute medicine unit, a case demonstrating SEPSIS 6 usage and a reflection on DNAR is required. The Undergraduate co-ordinator monitors compliance and provides reminders to students in a timely fashion Improving Case History taking CP1 Medicine Procedure SPECIFIC Improving case history writing by using standardised Trust clerking proforma. Exposure to system specific history taking and examination by rotation in subspecialty wards like CCU, Respiratory, stroke etc. Understanding usage of risk scoring, note keeping and patient confidentiality. During Induction, students were introduced to the Trust medical clerking Proforma and were asked to use them for writing patient case history and examination. The proforma has incorporated risk assessment scoring like AMTS, CURB65, and ABCD2. Introduced to medical record keeping and patient confidentiality. Comments MEASURABLE During each subspecialty week, a minimum of 2 clinical cases had to be completed. Review of clerking helps in identifying the underperforming student. ASSIGNABLE Students rotated through subspecialty according to rota and were required to take case history in that particular system. Both cases had to be completed by the end of the week and following student reflection and feedback was filed in their individual file kept at the postgraduate centre. Feedback was provided either by educational supervisor or clinical teaching fellow Students have access to their files and could refer to them and learn from their mistakes. Files were routinely inspected by module lead for monitoring progress of student. Evidence for Deanery during Quality Control Visit. REALISTIC The minimum requirement of two cases per week was achievable. Progressive improvement was noticeable TIME RELATED Two cases had to be completed by the end of the week. Students didnʼt find the task oner- ous and enjoyed doing it.