How to Motivate your Employees ?

How to Motivate
your

Employees ?
By

Neelesh V. Sakhardande
Business Operations, People Productivity, & Motivation Consultant
www.skillsandcapabilities.com
Our e-Books on AMAZON.COM

Content
Sr. No. Topic

Sr. No. Topic

1

What is Motivation ?

8

Some more facts

2

Motivation & Productivity !

9

Advantages of Motivation

3

What is Productivity ?

10

Build a Motivation Model

4

Difference can be Fatal !

11

Basic needs for Employee Motivation

5

Motivate your Fortunes !

12

Plan of Implementation

6

The Need for Motivation

13

About Us

7

Sources of Motivation


Motivation is an influx of a huge amount of
productive energy into a human system.
This productive energy can tremendously energize a
human Mind as well as Body.

This productive energy can be used in a Constructive
as well as Destructive manner.

This flux of high energy has to be Channelised &
Controlled well.
This dynamic pack of energy can be extremely
hazardous if not regulated well.

This sort of energy can be derived from various
sources.

Motivational energy is usually momentary. It
diminishes with time.
The life span of a Motivational high can be dependent
on its source or mix of sources.

It can also be dependent on various factors and is
usually subjective and dynamic in nature.

What motivates You might not motivate Me !

What motivates me Today might not motivate me
Tomorrow or even the next moment !!

Motivation can be Natural as well as Artificial /
Created / Induced !!!

Motivation & Productivity!
Motivation levels affect the Productivity of your staff
& resources.
Motivational level can affect your staff’s ability to
perform at desired levels despite having the Capability.

Motivation Levels are usually highly reactive in
nature.

What is Productivity ?
Productivity is the factor or proportion to which your
staff has delivered the desired performance.
Productivity is linked to Capability. But, there are a
few more parameters that contribute to it.

Every business has to quickly gear up and build its
Productivity which is Capability + more.

Difference can be Fatal !
A member might be capable of handling a function. But
might be doing it just for the sake of it !

There is a difference between ‘Knowing to Speak’ &
‘Speaking’. There is still a difference between ‘Speaking’
and ‘Speaking Effectively’ !!

In an organization, this difference can be
FATAL !!!

Motivate your Fortunes !
This ‘Fatal’ difference can keep on increasing
with time if not attended to in time.
It can be a great task to be worked on by the
Leadership with immediate focus.
Addressing or reduction of this ‘Fatal’ difference
can change Organizational Fortunes !!!

The Need for Motivation
A Motivated team & staff is the need of today’s
competitive market place.
Your Organization needs to be prompt and
effective in understanding and building relevant
Motivational exercises.
• Profitability
Absence of
• Customer Satisfaction
Motivation can
• Employee Productivity
have serious
• Brand Value
effect on :

Sources of Motivation
Motivation is a result of internal & external factors.

Motivation can be because of domestic as well as
professional excitement / strains. Your members can
many a times confuse the personal & professional roles.
Determining the Motivational pulse of your
organizational members require a thorough exercise.

Some more facts !
Motivation is a state of mind. Every member is
usually motivated at start of journey.

Motivation levels get affected somewhere
mid-way on the job.
Lack of
• Incorrect Recruitment
‘Motivation’, • Capability mis-match
can be
• Communication gaps
because of
• Systems & Processes
various
reasons like : • Some other internal factors

Some more facts !
Organizations do not handle Motivation in real
time. A one-time activity is useless.

Motivation is not looked at as a necessity.
Long-term
‘Motivation’,
cannot be
necessarily
achieved by :

•
•
•
•
•

Motivation Workshop
Off-site Training
Open House / Forum
Annual functions
Some other one-time activity


Some more facts !
Motivation is not looked at as a long-term

factor.
Motivation is not seen as a continuous effort
despite its direct impact of individual
productivity.
Motivation is usually mixed into the Training
budget / plans.


Motivation
exercise
can :

• Be a boon if planned in an
articulate fashion.
• Keep your organizational
productivity high to capture
opportunities in the market
promptly.



Motivation
exercise
can help
to :

• Face market challenges
confidently.
• Provide the Best Experience
to your customer pre & post
the sale.
• Generate Customer Loyalty
leading to re-purchases and
references.


Motivation
exercise
can help
to :

• Build a positive Brand
image and Good-Will in
the market.
• Increase Brand reliability.
• Achieve Vendor & Partner
appreciation and cooperation.


Motivation
exercise
can help
to :

• Build better Employee
satisfaction on-the-job leading to
• Better Performance through
Improved Productivity
• Enhanced Contribution to
Organizational Objectives
• Higher Loyalty & Reduced
Attrition
• Growth

This list of
advantages is :

•Only Indicative
•Not Exhaustive

You might be able to build many more
advantages of an Employee Motivation
System, as you understand it and also
implement it in your organization.

1. Define a clear Organizational
a) Vision
b) Mission
c) Values & Principles

2. Create Goals and Objectives in line with the
Organizational Vision.
3. Define and build the necessary capabilities to achieve
the goals, objectives, and, hence, the Vision.

4. Set-up relevant Systems & Processes.
5. Design Monitoring systems to ensure
best, honest, precise, & consistent use of the
well established organizational systems.
6. Set-up effective Control mechanisms to
handle deviations, non-conformities, and
inconsistencies.

7. The Monitoring system should always be :
a)

Un-biased

b)

Transparent

c)

As objective as possible

d)

Easy to follow and implement

e)

Effective and dependable

f)

Cover all levels in the organizational hierarchy

g)

Respected at all levels in the organizational hierarchy

h)

Evaluated & Modified periodically

8. The Control system should be always:
a) Un-biased
b) Transparent
c) As objective as possible

d) Bold & Quick
e) Swift & Flexible
f)

Effective and dependable

g) Evaluated & Modified periodically

9. Get a Staff Buy-in:
a) Recruit / Deploy effectively
b) Communicate with the staff
c) Use the right person in the right place for better
and effective performance
d) Encourage adherence to systems & processes
e) Motivate regularly & periodically
f) Reward the performers

Basic Needs for Employee
Motivation
Management’s commitment.
Be honest.
Be justified.
Have a logic for every possible action.
Avoid any biased decision. Do not even leave
any space for such an impression.
6. Ask and answer Questions which your employee
might have in mind but might not ask.
1.
2.
3.
4.
5.


Basic Needs for Employee
Motivation
7. Do not blame individuals unless obvious. Blame the
process.
8. Do not panic in the face of an issue. At least, do not
exhibit it!
9. Allow time for the systems & processes to mature and
be part of routine.
10. Aim for Perfection but be comfortable with ImPerfection.
11. Face challenges & hurdles confidently.
12. Changes of all types and in various areas should be
expected.

1. Employee Motivation is a continuous process.
2. It has to be monitored and managed in real
time for best results.
3. Your organization’s Employee Motivation
meter has to be awake and vigilant all the
time across your organizational span of
activities.


4. There are two phases of implementation:
a) Design & Build the Employee Motivation
management system.
b) Operate the Employee Motivation management
system as a routine.

5. Take help from an ‘EXPERT’. It can be
helpful !

6. You have 2 Options :
a) DIY (Do it Yourself) :
i. Follow the steps in the previous slides of this
presentation.
ii. Plan every step well and implement it.
iii. You can write to us for FREE inputs at any
specific stage in case you need help.


6. You have 2 Options :
b) WDFY (We Do, For You) :
i. You can write to us about your need &
requirement.
ii. We will take care of the planning and effective
implementation in collaboration with you.
iii. We will Build, Operate, & then Transfer the
Employee Motivation Management system to
your organization.

About Us
Skills and Capabilities (India) is a business
consultancy offering services in:
1. Employee Motivation System
2. Business Operations excellence
3. Resource (Technical, Human, & Process)
Productivity development
4. Other areas for optimizing performance of an
organization and its resources
5. You can have more details at

*

Thank-You
for
Investing your Time in this Presentation
We welcome your inputs. You can leave us a message on our blogsite :

or write to us at:

info@skillsandcapabilities.com

***** All the Best *****

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