This document provides guidance on how to create an agile office workspace that supports collaboration, transparency, communication and knowledge sharing between employees. It recommends removing barriers like cubicles and partitions to create an open concept space. Meeting rooms and large conference areas should be available to facilitate group work and discussions. Management should be situated openly among teams to foster transparency. Additional spaces for relaxation, recreation and dining can encourage random interactions and knowledge exchange between staff. An agile office aims to improve information flow and productivity through its flexible, collaborative design.

1. How to create an Agile Office
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2. xsolve.software

3. Karolina Kołodziej
Communications Manager

4. Office design can have a huge
impact on the efficiency and
creativity of employees and the right
layout can improve information flow
and knowledge exchange within a
company.

5. Telenor’s experiment
● They got rid of the coffee
machines,
● Leaving 1 / 120 employees
and expanded their
cafeteria areas to
accommodate more
people.
● surprisingly experiment
yielded a 20% increase in
profits, a whopping $200
million.

6. What is Agile Office?
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7. Agile office is a work space which
supports agile teams

8. Agile workspace supports
agile teams in:
● Collaboration
● Transparency
● Communication
● Knowledge exchange
● Openness to change
● Predictability

9. Atlassian HQ example
They built their office around
Transparency and
Collaboration with various
alternative work spaces.

10. Facebook example
Facebook invested in the
biggest open space in the
world, where management sits
with the team, and meeting
rooms are lining up the open
space.

11. Apple example
Apple hq invested in a gigantic
three floor cafe that can hold
up to 4000 employees at once
to increase a chance of random
human interactions.

12. How to create Agile Office?
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13. 8 elements of an agile workspace
● Open space
● Calls and meetings space
● Big conference rooms
● Transparency
● Disrupted ergonomic
● Fun and relaxation
● Decor

14. Create Open Concept Space 2.0
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15. ● Remove any cubicles
and all partitions
Action
● Gain transparency and
improved communication
within your team
Benefit

16. ● Install identical
workstations all over the
office (with monitors and
monitor handle kits).
Action
● Ease of switching places
all over the office - fast
and agile
Benefit

17. ● Enable easy collaboration
with custom desks (with a
retracted leg) and lay
them out to leave plenty
of space between rows.
Action
● Easily work in teams and
initiate activities like pair
programming or quick
gather-ups
Benefit

18. ● TV screens on walls and
whiteboards on wheels
Action
● Every team can display
crucial data or see
important stats they need
● The teams can move their
whiteboard from the
open space to a meeting
room
Benefit

19. ● Invest in alternative
workspaces
Action
● It helps to open up your
mind when bouncing on a
sitting ball, swinging on a
sofa swing or laying
down on big puffs.
Boosts creativity and
concentration.
Benefit

20. ● Draw, write and scribble
everywhere - on walls,
sticky notes, glass and
mobile whiteboards
Action
● Enable your team to
visualise ideas and
thoughts anywhere they
need
Benefit

21. Create Team Meeting Rooms
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22. IMPORTANT:
● One room for every two
teams
● In direct vicinity of the
open space to enable
easy transfer back & forth
● Each team needs a
comfort of working in an
isolated room if required

23. FEATURES:
● Equip with TV screens for
conf calls and displaying
data
● Provide tables on wheels
and foldable chairs
● Noise-absorbing panels
wherever possible
● Cover the walls with
transparent paint for
notetaking

24. Create Big Conference Rooms
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25. Actions:
● Create a cozy
atmosphere
● Soft lighting and comfy
chairs
● Avoid distracting decor
If you settle in for a long
meeting it should feel
comfortable and be able to
fully focus on the meeting
ahead. You don’t want people
fidgeting after 20 min.

26. Action:
● Invest in state of the art
teleconferencing
equipment
One of the most important
features is your equipment. It’s
the XXIst century - a lot of
meetings happen remotely. Try
to create the feeling that the
person on the other side of the
glass screen is actually sitting
with you - the conf call should
be seamless and easy.

27. Action:
● Equip with huge
whiteboards
● Walls and glass can also
be your whiteboards
Writing and visualising
equipment is crucial - invest in
good whiteboards. But walls
can also be your drawing
boards - great for
brainstorming!

28. Support Transparency
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29. Actions:
● Glass walls everywhere
● No cubicles or partitions
Can you really talk about
transparency if no one knows
what is happening behind
closed doors or when cubicles
are blocking your line of sight?

30. FEATURES:
● Monitors on the walls
Keep everyone in the loop by
displaying burndown charts,
projects’ predictability,
backlogs or important stats for
anyone to see.

31. KEY TIP:
● Management! Sit with
your teams.
Don’t let higher management
close themselves up in their
corner offices. For better
transparency and
communication, they should sit
among the team. 62% of office
workers have greater respect
for their leaders who work in
the open space with them
(from Innovations in Office
Design).

32. Create Disrupted Ergonomics
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33. Actions:
● Leave just one coffee
machine
● Provide a cafe to
continue the
conversations
Take example from Telenor
and limit the number of coffee
machines to 1 for every 100
employees. But remember to
provide a space where people
can continue those
conversations.

34. Actions:
● One printer - the same
rule as with the coffee
machines
● No reception - do you
really need a reception?
● The layout - can you plan
the floor layout to
mobilize people and
encourage more random
encounters?

35. Create Fun & Relaxation Areas
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36. Silent Room
A space to relax and regain
inner balance or just work in
silence.

37. Chaos Room:
A place to be loud and chill
with workmates.

38. Outdoor
Great for outdoor meetings and
breaks in the sun.

39. Cafe
Fantastic for socialising over a
meal or a cup of coffee.

40. Remember about Smart Decor
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41. Actions:
● Color scheme – keep it
simple
● Limit the decorative
elements - leave space
for work and creativity

42. Actions:
● Consider cozy,
homely feel - people
should feel comfortable in
the office
● Allow people to fill it
in with colour

43. Thank You!

44. https://xsolve.software hello@xsolve.pl