Summary of Partnership for After School Education's (PASE) Planning for Spread and Scale Roundtables led for Hive NYC member agencies who received grants from the Digital Media and Learning Fund at The New York Community Trust (November 2014-January 2015)

1. 1
Planning for Spread and Scale Roundtables
Hive Community Call Share Out
120 Broadway, Suite 230, New York, NY 10271
Ph: 212-571-2664 Fx: 212-571-2676
www.pasesetter.org
ybrathwaite@pasesetter.org
@BrathwaiteYM @PASEsetter
Yvonne Martínez Brathwaite, PASE Associate Executive Director
April 7, 2015

2. 1. What changes can/must be made to an existing program to make it
more viable as it expands?
2. What role(s) can/should the organization as a whole play in the
spread or scale of programs?
3. What role(s) can/should Hive NYC play in assisting its member
agencies in their growth?
4. How do organizations evaluate and assess their work? How will this
be affected by expansion?
Roundtables Overview
Essential Guiding Questions

3. Roundtables Overview
REFLECTION, REVIEW AND PLANNING

4. • Total attendance: 155
• Unique Individuals: 63
• Participation Rates:
– Nearly 40% attended at least half of the sessions
– 32 organizations were represented
– 20 organizations sent multiple staff over the course of the
roundtables
Roundtables Overview
Attendance

5. 5
A Look Back at the Roundtables

6. 6
A Look Back…

7. 7
A Look Back…

8. 8
A Look Back…

9. 9
Storyboards

10. There is clear value to scaling or spreading
• Can do more of what you do in support of your mission
• Can reach and benefit more children and youth
• Offers opportunities to help staff grow professionally
• Opens the door to new partnerships
• Potential for new funding
Build from strengths in your organizations
• Asset based approach – strong program models
• Committed, knowledgeable and experienced staff
• Great students
• Thoughtful partnerships
Roundtables Learnings
Things to keep in mind if you want to spread or scale

11. Scaling and spreading are complicated and layered
• Need to understand why and for whom you’re taking that step
• Organizational readiness and capacity are huge factors
• Fidelity to program needs consideration
• Clarity on outcomes is critical
• Marketing is influenced by audience, brand recognition, budget
Scaling and spreading are doable and can be very successful
• Clear plan in place
• Support at all levels in the organization
• Strong partnerships can add to success
• Clear and open communication
Roundtables Learnings
Things to keep in mind if you want to spread or scale

12. • Learning from Colleagues: Participants enjoyed the opportunity to learn
from others in the room, their projects and gain new ideas.
• Networking: Participants enjoyed meeting so many colleagues and
connecting with them in person.
• Materials/Resources: Self-assessment checklists and planning forms, pre-
reading, PASE’s Youth Outcomes Inventory, and other documents were
helpful. Some wanted more tools and sample materials (curricula, lesson
plans, budgets, and business plans).
• Presentations: Participants appreciated hearing from presenters who had
undertaken spread/scale projects at their organizations. Some wanted more
detail and more opportunities to discuss the issues raised.
• Process/Structure: Participants liked the variety of activities (presentations,
large and small group discussions, individual and cohort planning). Some
wanted more opportunities for small group discussions and individual work.
Feedback During the Roundtables
Plusses and Wishes

13. To what extent do you agree with the statements below? % Agree or
Strongly
Agree
% Disagree
or Strongly
Disagree
Overall, I was satisfied with the roundtables 93 0
The roundtables prepared me for my work with spreading and scaling 88 8
I shared the knowledge gained in roundtables with colleagues 86 8
I had opportunities to network with colleagues 96 0
I analyzed our current program design to best assess our ability to
spread/scale
80 4
I identified key factors that have been successful in our program design 88 0
I understand what guiding questions we need to address in preparation
for spreading/scaling
76 4
I identified potential challenges to spread/scale 88 0
I explored solutions to potential challenges 72 4
I began to plan our spread/scale models 84 0
I learned from the ideas, challenges, and strategies shared by colleagues 93 0
Final Evaluation Feedback - Overall

14. Topic % Who Learned Some or A Lot
about the Topic
Curriculum Development 80
Capacity to Scale and Spread 95
Outcomes, Evaluation/Assessment 92
Marketing 71
Action Planning 100
Final Evaluation Feedback - Content

15. Agenda and notes for each session on Etherpad:
• https://pase.etherpad.mozilla.org/1
• https://pase.etherpad.mozilla.org/2
• https://pase.etherpad.mozilla.org/3
• https://pase.etherpad.mozilla.org/4
• https://pase.etherpad.mozilla.org/5
• https://pase.etherpad.mozilla.org/6
Checklists and forms in dropbox: http://bit.ly/spread_scale
Links and Photos: Hive Minigroup
Where to Find More Information
Notes, Readings and Action Planning Forms

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Stay Connected with PASE
Yvonne M. Brathwaite, Associate Executive Director
120 Broadway, Suite 230, New York, NY 10271
P: 212-571-2664 F: 212-571-2676
E: ybrathwaite@pasesetter.org