The document provides information about the instructional materials adoption process in Texas. It explains that the State Board of Education issues proclamations to solicit new instructional materials and outlines the multi-year review and adoption cycle. Upcoming subject areas for review in 2014 include science, math, and technology. The document then discusses the role of district selection committees in reviewing samples and making recommendations to their local school boards. It provides examples of committee structures and outlines the selection and review criteria committees must consider when evaluating proposed instructional materials.

1. Hearing Information
IMCAT
in Corpus Christi
December 2012

2. What is a Proclamation?
• A proclamation is issued by the SBOE to solicit
bids for new instructional material from the
publishing industry. The proclamation identifies
subject areas scheduled for review, contains
content requirements, maximum costs to the
state, and a calendar of the adoption process.
The complete process generally takes 24 months
and ends with local districts making a selection.
Material for a few courses are reviewed each
year, such that over about a 10 year period all
material is updated.

3. Upcoming Proclamation 2014
• Science K-12
• Science K-5 Spanish
• Math K-8
• Math K-5 Spanish
• Technology
http://www.tea.state.tx.us/index2.aspx?id=2147
486662

4. Board Policy
• Check your district board policy EFAA Local
– Select committee
– Approved by board of trustees
– Make recommendation to board of trustees
• Examples
Duncanville ’s
http://pol.tasb.org/Policy/Download/363?filename=EFAA(LOCAL).pdf
Goosecreek’s
http://pol.tasb.org/Policy/Download/591?filename=EFAA(LOCAL).pdf
Irving’s http://pol.tasb.org/Policy/Download/367?filename=EFAA(LOCAL).pdf

5. Sample Selection Committees
Irving ISD Duncanville ISD Goose Creek ISD
Superintendent or Majority classroom Majority classroom
designee as chair teachers teachers
Director of Learning (no others specified in (no others specified in
Resources board policy) board policy)
Division Director of
Curriculum & Instruction
Director of Instructional
Technology
Division Director of Staff
Development
3 principals—one per
cluster and one per level
9 classroom teachers from
the District Improvement
Committee (majority)
17 total

6. Selection Committee
• Who’s the chair?
• Who are possible
members?
– How are they selected?
– Does the board of trustees
approve?
• Who’s included?
– Who can’t serve?
• Is there a separate parent
or citizen review?

7. Conduct of the Committee
• Attend or send a substitute to all meetings of the District Level
meetings and hearings.
• Share selection information with all campus staff and parent
committee members.
• Check to make sure samples are available for all to review
• Facilitate distribution, completion and return of evaluation rubrics.
• Sample handout
A Board member, administrator, or teacher commits an offense if the
person receives any commission or rebate on any instructional
materials or technological equipment used in the schools with which
the person is associated. Staff development or training, and ancillary
materials such as maps or material that contributes to the learning
process are not considered gifts.

8. Closed or Open District
• If your district is a “closed” district.
Instructional material representatives and
publishers must complete all communications
through the district IM office. Violation of this
procedure generally results in disqualification
for that publisher from the current selection.
• Most districts in Texas are “Closed”.

9. Selection Criteria
The District shall provide a wide range of instructional
resources for students and faculty that present varying
levels of difficulty, diversity of appeal, and a variety of
points of view.
Instructional materials refers to textbooks, consumables,
electronic resources, and other resources used for formal
or informal teaching and learning purposes. The primary
objectives of instructional resources are to deliver,
support, enrich, and assist in implementing the District’s
educational program.

10. Selection Criteria
•The Board shall rely on District professional staff to
select and acquire instructional resources that:
–Enrich and support the curriculum, taking into consideration
students’ varied interests, abilities, learning styles, and maturity
levels.
–Stimulate growth in factual knowledge, enjoyment of reading,
literary appreciation, aesthetic values, and societal standards.
–Present various sides of controversial issues so that students have
an opportunity to develop, under guidance, skills in critical analysis
and in making informed judgments in their daily lives.
–Represent many ethnic, religious, and cultural groups and their
contributions to the national heritage and world community.
–Provide a wide range of background information that will enable
students to make intelligent judgments in their daily lives.

11. Selection Criteria
•During the process, reviewers need to ensure:
–The material supports and is consistent with the general
educational goals of the District and the aims and objectives
of individual schools.
–The material meets high standards in presentation, format,
readability, content, accuracy, artistic or literary quality, and
educational significance.
–Are appropriate for the subject and for the age, ability level,
learning styles, and social and emotional development of the
students for whom they are selected.
–Are designed to provide information that will motivate
students to examine their own attitudes and behavior, to
understand their rights, duties, and responsibilities as
citizens, and to make informed judgments in their daily lives.
•Based on board policy EFA.

12. Controversial Issues
• Science
• Math
• Technology
• Bilingual

13. Timeline
• Rubric Design
• Selection of Committee
Members
• Board Approval of Committee
Members
• Initial Meeting
• Reviewing
• Narrowing Down
• Hearings/Fairs
• Final Vote
• Present to Board
Sample timeline
• Place EMAT Order

14. Considerations
• How will you provide access to samples?
• How will you train committee members?
• What are your board approval deadlines?
• Will you have public hearings with publishers
presenting?
• Who’s making the rubrics?
• How’s the technology being reviewed?

15. Online Impact on Reviewing
• Review for content
• Review for compatibility
• Review for usability
• Review for appeal

16. Hearings or Fairs
• Hearings – publisher demonstration and/or
presentation.
• Fairs – publishers have tables and talk to
individual teachers.
• Problems
– Verbal promises misinterpreted
– High pressure sales
– What you see is what you get?

17. Hearings/Fairs
• Scheduling
– Sample schedule
• Refreshments
– Who’s paying for them?
• Credit for attending?
– Is it staff development?
– Comp time?
– SBEC credit?

18. Sampling Process
• Requesting Samples – online or hard copy
• Distributing Samples
• Ensuring access codes and web sites get
distributed to reviewers

19. Parent and Student Input
• Parent representatives on the committee
• Student testing of material
• Device testing

20. Curriculum Department Input
• Narrowing down options
• Involved in nominating committee members
• Participate in all hearings and meetings

21. Special Areas Input
• Special Education
• Intervention
• Bilingual/ESL/ELL
• Gifted and Talented
• Summer School
• Virtual School
• Transitions

22. Rubrics
• Generic rubric
• Subject and grade level specific rubric
• Online rubric
– Biology Supplement sample
• Parent rubric
• Student rubric
– Student sample

23. New Rules from TEA, SBOE and the
Legislature
• Certification of 100% TEKS
Coverage
• Disbursements
• Publishers will provide online
samples upon request
• Hard copy samples are available
at the discretion of the publisher
• Ancillaries

24. Publisher Commitment Letter
• Send out to publishers of interest
• Sample or check NTTCA-IM website

25. Committee’s Choice
• After reviewing choices, the committee needs
to meet to make recommendations to the
board.
• Schedule to be on the board’s agenda.
• Prepare the paperwork.
• Present to board.
• Sample paperwork

26. Instructional Materials Allotment
• Are IMA funds paying for your choice?
• How much are you directed to purchase?
• Will other funds be used?

27. Additional Resources
• Dr. Lea Bailey lbailey@irvingisd.net
• Kellie Skarda kfskarda@gccisd.net
• Ann McGuffey amcguffey@duncanvilleisd.org
• TEA http://ritter.tea.state.tx.us/textbooks/distribution/index.html
• IMCAT http://www.imcat.org/
• NTTCA-IM http://www.nttca.org/
• http://regionivtextbooks.org/
• http://region7imcat.weebly.com/region-7-coordinator-listing.html
• http://www5.esc13.net/thescoop/textbooks/
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29. Google doc summary from Biology rubric
Link to form https://docs.google.com/a/irvingisd.net/spreadsheet/viewform?formkey=dGZpU
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