This document introduces Happay, an expense management solution that aims to solve problems associated with managing business expenses. It allows employees to spend using a Happay VISA card and capture receipts using a mobile app. Company admins can control card usage and track expenses in real-time through a web dashboard. Happay provides features like real-time expense tracking, ability to load/remove money from cards instantly, and setting spending limits and budgets. It also offers automated and paperless expense reporting to save over 90% of the time typically spent on expense management tasks.

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BUSINESS EXPENSE MANAGEMENT
REINVENTED

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Utility bill
payments
Employee Reimbursements:
Food, medical and petrol
Employee travel
Flight, hotel, food
Pantry
Expenses
Office
Supplies
Advertising
EXPENSES
One thing all businesses have in common is ‘expenses’
be it petty cash expenses, admin expenses, Travel & Entertainment expenses, etc.
Disbursing money to employees for these expenses and tracking where and how the money is
spent is a task for companies.

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Different ways to pay for business expenses, no real control
- Managing and tracking cash advances, monitoring and controlling corporate cards is difficult.
THE PROBLEM
FOR COMPANIES
No real-time visibility into employee spending
- Companies have to wait till the end of the month (when expense reports are submitted by employees) to know how much
and where their money was spent.
Lack of reporting and analytical tools for managing budgets and cash-flow
- Lack of access to the right financial information makes it difficult to control and manage cash flows or budgets
Expense reconciliation and reimbursement is time consuming and tedious.
- Finance and accounting teams have to physically match expense reports with receipts and manually enter data into their
accounting systems. There is no easy way to spot reporting errors or policy violations.

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Expense reporting is time consuming and tedious.
- At the end of every month, employees spend hours filling spreadsheets with expense data, attaching paper receipts and
filing reports for approval.
- Manual data entry is time consuming and prone to errors.
- Creating expense reports takes time away from core job tasks.
Expense approvals take time.
- Employees don’t have immediate access to cash when the need arises.
- Getting approvals for cash advances, many a times, requires permission from multiple people.
Employees have to wait for reimbursements.
- Those who personally cover business expenses out-of-their pockets have to wait till the end of the month to get their
money back.
THE PROBLEM
FOR EMPLOYEES

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HAPPAY
THE REINVENTED EXPENSE MANAGEMENT SOLUTION FOR BUSINESSES
With happay VISA expense card that can be remote controlled through a web platform and a mobile app
THE SOLUTION
FOR EMPLOYEES
Employees spend using the happay card and
capture receipts on mobile app
Company admins control how the card is being used
through a web dashboard and admin mobile app
FOR COMPANY

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1
SIGN UP AS A
COMPANY
It takes only 15 minutes to sign
up and setup your account. It’s
a completely digital sign up.
No paperwork is required.
3
ORDER CARDS FOR
EMPLOYEES
Transfer money to your company’s
happay pool account using NEFT
and order happay cards.
No new bank account needed.
2
FUND YOUR
ACCOUNT
Load money instantly onto
cards from your happay
pool account and issue
cards to employees.
HOW IT WORKS

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KEY BENEFITS
FOR MANAGEMENT

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Replace cash advances with happay cards. Auto-capture expenses on mobile and generate expense reports in seconds.
No more paper receipts or spreadsheets. Track, control and manage business expenses from anywhere, in real-time.
CASHLESS, PAPERLESS AND MOBILE EXPENSE MANAGEMENT

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See employee expenses as they occur, on web and mobile. Know exactly how much is being spent, in real-time.
REAL-TIME EXPENSE TRACKING

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LOAD WITHDRAW
Load or remove money from individual happay cards, anytime from the web or mobile dashboard, with a single click.
LOAD OR REMOVE MONEY INSTANTLY

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Decide budgets for individual cards. Define policies and approval flows. Set hard and soft spend limits.
Get alerts and take action on out-of-policy expenses.
SET LIMITS
Decide how much can be spent
on individual happay cards on a
monthly basis.
SET PREFERENCES
Switch cards off with a single click,
when not in use. Switch them on
when required, instantly.
SWITCH CARDS ON/OFF
Allow cards to be used any
where or restrict usage.
MORE CONTROL WITH SPENDING LIMITS, BUDGETS & POLICIES

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We give you reports with numbers that actually matter. You can compare budgeted vs. actual spend at any point in time
and plan your budgets for the upcoming week or month with greater accuracy and confidence.
RICH REPORTING & ANALYTICS: BUDGETED VERSUS ACTUAL SPEND

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• Seamless reconciliation of expenses- Never miss out on a single expense
• Automated policy compliance
• Store receipts on the cloud for up to 7 years
• No manual entry of data from expense to accounting
Export reports in any format
AUDIT READY EXPENSE REPORTS IN A SINGLE CLICK

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KEY BENEFITS
FOR EMPLOYEES

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Auto-capture happay card expenses.
Cash expenses can be added quickly.
1 . RECORD
Expense reporting is frustrating; we make it a happy experience. Employees can create expense
reports in seconds in 3 easy steps.
EFFORTLESS EXPENSE REPORTING FOR EMPLOYEES
2 . SNAP 3 . SUBMIT
Take a picture of the receipt and save it with
the expense immediately.
Select the expenses and click submit.
Expense report is generated and
emailed to manager for approval.

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*SOURCE
HAPPAY ROI
MORE THAN 90% TIME SAVINGS PER MONTH
AVERAGE TIME MANUAL HAPPAY
Creating expense report (Employee)
Approving expense report (Manager)
Verifying expense reports and
supporting documents (Finance)
45 mins
11 mins
35 mins
2 mins
1 min
2.5 mins
TOTAL TIME TAKEN 91 mins* 5.5 mins

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!
Arijit Roy
arijit@happay.in
Head- BD and Sales,
+91-9980068835
THANK YOU