Emory University and Georgia Institute of Technology present on their joint effort to stand up a Library Service Ceneter.

1. Georgia Tech and Emory
Highlights From our Alma
Implementations
GUGM May 19, 2016 – Macon Ga

3. Our Story
• Background
– LSC services agreement
– MOU between the presidents
– decisions on policies and procedures
• Partnership– collaboration drove timeline
– Number of volumes we are putting into the LSC that will be
shared between the two institutions
• Timeline
– Alma at GT (6 months)
– Alma at Emory (2 years)
• Integrate two institutions and LSC

5. How We Did It
• People and Working Groups
• Working with ExL (separate and together)
– Topology Design with ExLibris
– Pre-Implementation / Implementation / Cutover
• MOUs
• Project Management Approach
• Tools (Box, Vidyo, etc)
• Integrations with WBM, Aeon, ILLiad??

6. Integrations

7. How We Did It
MOU

8. How We Did It
Working
Groups

9. How We Did It
…and of
course
together.
Separately

10. How We Did It
Project
Management
• PM Assignment
• Charter
• Resource
Commitments
Project
Initiation
• Budget
• Detailed Schedule
• Go/No‐Go Decision
• Scope Statement
Project
Planning • Change Request(s)
• Track Risks
• Manage Issues
• Go‐Live
Project
Execution
• Acceptance
• Closing Approval
Document
• Resources Released
Project
Closeout

11. Challenges
• Public / Private
• Decentralized / Centralized
• Budget for additional resources
• Buy-in / Support from Leadership
(priorities)
• Communications
• Resource Sharing and Fulfillment

12. Success and Data Points
• Both institutions implemented on schedule
• Integration with WMB ICS
• Accession, Ingest, and Request of
Materials
• [Data Points – number volumes etc.]

13. Integrations

14. S
• At Emory we identified 61 integrations
prior to migration activities
• Integration with WMB ICS
• Accession, Ingest, and Request of
Materials
• [Data Points – number volumes etc.]

15. Next Steps
• Where we are as of May 2016
– Resource Sharing Testing and Go-Live
– Sustaining the partnership
• Future plans
– Fulfillment Network Q4 2016
– Kudos to ExLibris for extra work to setup
resource sharing and for the fulfillment
network coming

16. Questions?

17. Thank You
Georgia Tech
• Doug Goans
doug.goans@library.gatech.
edu
• Stella Richardson
stella.richardson@library.ga
tech.edu
• Karen Glover
karen.glover@library.gatech
.edu
Emory
• Ceray Doss-Williams
ceraydosswilliams@emor
y.edu
• Amy Boucher
aebouch@emory.edu
• Alex Cooper
alexander.cooper@emory
.edu

24. Outline
•why a shared repository - a shared collection?
•profile of the partners
•initial planning for the LSC - Library Service CenterContext
•formal project management
•development of policies and agreements
•collections preparation
How, what
and who
•Shared collection
•On-site services: Delivery, ILL, Reading Room,
Conference Rms.
•Facilitating discovery between collections and at LSC
Services

25. Why a shared repository? Context
Profile of Tech and Emory
private v. public
engineering and sciences v. liberal
arts & medicine
students
faculty
funding sources
Common areas of interest
Neurosciences
Biomedicine

26. Why a shared repository?
Divergent motivations
Emory: critical need for space
for print storage
•at Emory collections were growing
5,000 LF a year (for the campus
•Continued growth of special
collections
GT: Need for a better facility
•Need for a better conditioned
facility
•Re-imagining the library

27. Initial planning for a shared repository
Formal planning process
started - fall 2012
•plan to build a Harvard style facility
•selection of a site - importance of a
site that was between Emory and GT
Selection of an architect
•selection of KSS - fall of 2013
•plan for 4 modules: each holding
3.75M volumes