Paper is still holding a majority of organizations information and excessive use of paper is
adversely effecting the environment with the destruction of trees, which is the most wonderful
natural resource resulting in global warming and posing threat to future generations.
Organizations today have realized the importance of managing their content efficiently to
safeguard their bottom-line and environment. Managing unstructured content, which constitutes
80% of the content generated is more challenging and needs better management. The
advancement of IT has helped in mitigating these challenges in different ways and Enterprise
Content Management (ECM) solutions have witnessed their clear leadership in this.
This presentation will focus on defining what is Green Content, explaining the adverse impact of paper usage on Environment and suggesting how Enterprise Content Management (ECM) can help organizations in their green initiatives.
5 Reasons Our Children Are About To Miss Out On The Greatest Opportunity In T...iBridge Hub
5 REASONS our Children are about to miss out on the Greatest opportunity in the world.
This presentation was inspired by code.org, codeacademy.org. It highlights why we all should learn to code and the benefits of coding in this 21st Century and beyond.
5 Reasons Our Children Are About To Miss Out On The Greatest Opportunity In T...iBridge Hub
5 REASONS our Children are about to miss out on the Greatest opportunity in the world.
This presentation was inspired by code.org, codeacademy.org. It highlights why we all should learn to code and the benefits of coding in this 21st Century and beyond.
We are offering long-term sustainable, easy to use, and safe content management and delivery system with social and environmental concerns in mind while developing wearable content delivery technology that will minimize the risks of being exposed.
The report documents ELCC’s experience in developing and implementing a comprehensive plan of action to go green to help frame best practices in this area and spread it allover the industry.
EDPAC : EVENT-DRIVEN POWER AWARE PERVASIVE COMPUTING FOR EFFECTIVE POWER UTIL...ijait
Nature with its mystique powers have always cared for survival of human beings by providing all means of resources for acquiring energy. Now comes the turn of humans to show our gratitude by conserving the energy by adopting techniques for better energy utilization. Green computing is the universal term used for environment-friendly computing. It utilizes the computing resources in the most efficient way without causing harm to our habitat. Green computing goals include reducing the use of hazardous materials, maximizing energy efficiency during the product's lifetime, and promoting recyclability or biodegradability of defunct products and factory waste. The main purpose of this paper is to integrate the advanced wireless
communication strategies and smart hardware into our real life for the implementation of green computing. This paper discusses the role of pervasive computing towards achieving green computing by introducing pervasiveness in utilizing computing systems much efficiently in support with environmental well being. And also the paper tries to explore the concept of power aware computing and its implementation using
event driven pervasive computing with the support of a handheld device such as a smart phone.
In today’s digital world, there have been enormous strides to reducing the paper we work with on a daily basis and all the paper that represent the accumulation of paper over the last 20 to 40 years. That is the good news. The bad news is there is still tons of paper that makes up the “backfile” that is typically stored in facilities were access is difficult. There is still an enormous amount of paper used daily in operating most companies around the globe. Some have taken the technology and process steps to reduce the amount of paper and streamline the operations that previously processed the paper. Other are sticking with paper and paying the price of not doing anything. What can be done with technology and what is the payback stepping into the digital world where there is significantly less paper. This paper addresses this technology and points out the associated benefit over and above the elimination of the physical paper.
This year’s DLM-Forum has the theme of “The Memory of the Information Society”. This “memory” is no longer information which can be recognised and understood straightaway with the naked eye, as was the case in the past, but rather non-transparent data, stored on a computer system. Technical tools are required to find it and make it readable once more. This is not a disadvantage, however, as modern information technology tools enable us to handle efficiently the exponentially growing mountains of data and documents. The use of electronic information systems further promotes the trend of producing an increasing quantity of information by digital means, which afterwards is only available in digital form.
Thriving in the New World of Content and DocumentsNitro, Inc.
The rate of information creation is increasing exponentially with the democratization of business tools such as marketing automation, Salesforce, customer relationship management, contract management, eSigning, and many others.
As a result, we’ve seen three trends emerge as the core drivers of major initiatives to address how content, specifically at the document level, is being managed and processed at companies around the globe: Content Growth, Content Sprawl, and Divergent Workflows.
In this presentation, we examine three of the challenges these trends have created, and what businesses must do to address them.
Green Enterprise Computing- Approaches Towards a Greener ITAM Publications
Green Enterprise Computing refers to how business or corporate sectors can deal with the prospect of Green Computing to manage power consumption and boost energy efficiency. Green Computing or Green IT is the study and practice of using computing resources in an eco-friendly manner to tone down the environmental impacts of computing.[1] In recent years, this practice has drawn serious attention from educational institutions, environmental organizations and the corporate and business sector, among others. In the 21st century, the business landscape has also expanded and the use of computers and other power devices has increased tremendously. All these, in turn, bring up the issue of reducing unscrupulous use of resource and power. Taking a careful approach to make our IT industry greener falls in our list of responsibilities towards creating a healthier, cleaner and safer environment, and spreading awareness and ensuring people to take necessary individual as well as collective actions to achieve the goals of Green Enterprise Computing is one of our major steps. [2] In the present paper we discuss how Green Computing can be incorporated into different industries, corporate and business sectors and in various IT companies.
Businesses love printing and storing paper. Even with our PCs, electronic file cabinets and the Internet, we refuse to stop printing – and storing even more paper off‐site for safekeeping!
Since we can’t fully eliminate paper or electronic content, we have to identify where it originates. The closer to the origination we get, the more we can reduce or negate the manual handling – and the cost – that is often still required, even with fully electronic or ‘automated’ systems.
Technology has evolved from Document Imaging to scan paper, to Workflow to route the imaged paper, to Document Management to organize our file folders, to Web Content Management to manage Intranet and Extranet documents – all are now united as ECM. The influx of both paper and electronic documents still presents an enormous business and economic challenge for any organization.
It must be met with a well thought‐out Document Capture strategy.
Green NDLW Power Point Template Wimba Fridayvideoreg
Going Green: Going Green via Distance Learning
Sponsored & Hosted by: Wimba, Inc. (http://www.wimba.com/)
This webinar will explore a broad range of issues related to going green via distance learning. With gasoline prices still uncomfortably high, more and more students and business professionals are looking to Distance Learning to continue their education. According to the New York Times, colleges from Massachusetts and Florida to Texas and Oregon have reported significant increases in online enrollment. And with no relief in sight for fuel prices, this increase is likely to continue. Specific areas of interest may focus on how organizations are using distance learning to lead much greener and more productive environment globally.
I wrote this paper (16pg report) as a final capstone to complete my independent research requirement. This paper is a literary analysis focusing on many important factors for reducing power and environmental waste and adopting Green Computing methods in general and in regards to practically applying this information to a real world situation. This paper will take a look at several green initiatives currently under as well as future outlooks. The intention of this research is to inevitably gain a base of knowledge in order to develop a green plan for my department at Student Affairs Marketing and to educate our employees on what they can do to improve upon or impact in the ever growing field of green computing and discuss our options.
Along with the paper, I came up with a Green policy for my previous employer that they made a permanent plan. After all my work was complete, I had to present my research and findings to my class and the faculty of the department.
Climate Impact of Software Testing at Nordic Testing DaysKari Kakkonen
My slides at Nordic Testing Days 6.6.2024
Climate impact / sustainability of software testing discussed on the talk. ICT and testing must carry their part of global responsibility to help with the climat warming. We can minimize the carbon footprint but we can also have a carbon handprint, a positive impact on the climate. Quality characteristics can be added with sustainability, and then measured continuously. Test environments can be used less, and in smaller scale and on demand. Test techniques can be used in optimizing or minimizing number of tests. Test automation can be used to speed up testing.
Dev Dives: Train smarter, not harder – active learning and UiPath LLMs for do...UiPathCommunity
💥 Speed, accuracy, and scaling – discover the superpowers of GenAI in action with UiPath Document Understanding and Communications Mining™:
See how to accelerate model training and optimize model performance with active learning
Learn about the latest enhancements to out-of-the-box document processing – with little to no training required
Get an exclusive demo of the new family of UiPath LLMs – GenAI models specialized for processing different types of documents and messages
This is a hands-on session specifically designed for automation developers and AI enthusiasts seeking to enhance their knowledge in leveraging the latest intelligent document processing capabilities offered by UiPath.
Speakers:
👨🏫 Andras Palfi, Senior Product Manager, UiPath
👩🏫 Lenka Dulovicova, Product Program Manager, UiPath
We are offering long-term sustainable, easy to use, and safe content management and delivery system with social and environmental concerns in mind while developing wearable content delivery technology that will minimize the risks of being exposed.
The report documents ELCC’s experience in developing and implementing a comprehensive plan of action to go green to help frame best practices in this area and spread it allover the industry.
EDPAC : EVENT-DRIVEN POWER AWARE PERVASIVE COMPUTING FOR EFFECTIVE POWER UTIL...ijait
Nature with its mystique powers have always cared for survival of human beings by providing all means of resources for acquiring energy. Now comes the turn of humans to show our gratitude by conserving the energy by adopting techniques for better energy utilization. Green computing is the universal term used for environment-friendly computing. It utilizes the computing resources in the most efficient way without causing harm to our habitat. Green computing goals include reducing the use of hazardous materials, maximizing energy efficiency during the product's lifetime, and promoting recyclability or biodegradability of defunct products and factory waste. The main purpose of this paper is to integrate the advanced wireless
communication strategies and smart hardware into our real life for the implementation of green computing. This paper discusses the role of pervasive computing towards achieving green computing by introducing pervasiveness in utilizing computing systems much efficiently in support with environmental well being. And also the paper tries to explore the concept of power aware computing and its implementation using
event driven pervasive computing with the support of a handheld device such as a smart phone.
In today’s digital world, there have been enormous strides to reducing the paper we work with on a daily basis and all the paper that represent the accumulation of paper over the last 20 to 40 years. That is the good news. The bad news is there is still tons of paper that makes up the “backfile” that is typically stored in facilities were access is difficult. There is still an enormous amount of paper used daily in operating most companies around the globe. Some have taken the technology and process steps to reduce the amount of paper and streamline the operations that previously processed the paper. Other are sticking with paper and paying the price of not doing anything. What can be done with technology and what is the payback stepping into the digital world where there is significantly less paper. This paper addresses this technology and points out the associated benefit over and above the elimination of the physical paper.
This year’s DLM-Forum has the theme of “The Memory of the Information Society”. This “memory” is no longer information which can be recognised and understood straightaway with the naked eye, as was the case in the past, but rather non-transparent data, stored on a computer system. Technical tools are required to find it and make it readable once more. This is not a disadvantage, however, as modern information technology tools enable us to handle efficiently the exponentially growing mountains of data and documents. The use of electronic information systems further promotes the trend of producing an increasing quantity of information by digital means, which afterwards is only available in digital form.
Thriving in the New World of Content and DocumentsNitro, Inc.
The rate of information creation is increasing exponentially with the democratization of business tools such as marketing automation, Salesforce, customer relationship management, contract management, eSigning, and many others.
As a result, we’ve seen three trends emerge as the core drivers of major initiatives to address how content, specifically at the document level, is being managed and processed at companies around the globe: Content Growth, Content Sprawl, and Divergent Workflows.
In this presentation, we examine three of the challenges these trends have created, and what businesses must do to address them.
Green Enterprise Computing- Approaches Towards a Greener ITAM Publications
Green Enterprise Computing refers to how business or corporate sectors can deal with the prospect of Green Computing to manage power consumption and boost energy efficiency. Green Computing or Green IT is the study and practice of using computing resources in an eco-friendly manner to tone down the environmental impacts of computing.[1] In recent years, this practice has drawn serious attention from educational institutions, environmental organizations and the corporate and business sector, among others. In the 21st century, the business landscape has also expanded and the use of computers and other power devices has increased tremendously. All these, in turn, bring up the issue of reducing unscrupulous use of resource and power. Taking a careful approach to make our IT industry greener falls in our list of responsibilities towards creating a healthier, cleaner and safer environment, and spreading awareness and ensuring people to take necessary individual as well as collective actions to achieve the goals of Green Enterprise Computing is one of our major steps. [2] In the present paper we discuss how Green Computing can be incorporated into different industries, corporate and business sectors and in various IT companies.
Businesses love printing and storing paper. Even with our PCs, electronic file cabinets and the Internet, we refuse to stop printing – and storing even more paper off‐site for safekeeping!
Since we can’t fully eliminate paper or electronic content, we have to identify where it originates. The closer to the origination we get, the more we can reduce or negate the manual handling – and the cost – that is often still required, even with fully electronic or ‘automated’ systems.
Technology has evolved from Document Imaging to scan paper, to Workflow to route the imaged paper, to Document Management to organize our file folders, to Web Content Management to manage Intranet and Extranet documents – all are now united as ECM. The influx of both paper and electronic documents still presents an enormous business and economic challenge for any organization.
It must be met with a well thought‐out Document Capture strategy.
Green NDLW Power Point Template Wimba Fridayvideoreg
Going Green: Going Green via Distance Learning
Sponsored & Hosted by: Wimba, Inc. (http://www.wimba.com/)
This webinar will explore a broad range of issues related to going green via distance learning. With gasoline prices still uncomfortably high, more and more students and business professionals are looking to Distance Learning to continue their education. According to the New York Times, colleges from Massachusetts and Florida to Texas and Oregon have reported significant increases in online enrollment. And with no relief in sight for fuel prices, this increase is likely to continue. Specific areas of interest may focus on how organizations are using distance learning to lead much greener and more productive environment globally.
I wrote this paper (16pg report) as a final capstone to complete my independent research requirement. This paper is a literary analysis focusing on many important factors for reducing power and environmental waste and adopting Green Computing methods in general and in regards to practically applying this information to a real world situation. This paper will take a look at several green initiatives currently under as well as future outlooks. The intention of this research is to inevitably gain a base of knowledge in order to develop a green plan for my department at Student Affairs Marketing and to educate our employees on what they can do to improve upon or impact in the ever growing field of green computing and discuss our options.
Along with the paper, I came up with a Green policy for my previous employer that they made a permanent plan. After all my work was complete, I had to present my research and findings to my class and the faculty of the department.
Climate Impact of Software Testing at Nordic Testing DaysKari Kakkonen
My slides at Nordic Testing Days 6.6.2024
Climate impact / sustainability of software testing discussed on the talk. ICT and testing must carry their part of global responsibility to help with the climat warming. We can minimize the carbon footprint but we can also have a carbon handprint, a positive impact on the climate. Quality characteristics can be added with sustainability, and then measured continuously. Test environments can be used less, and in smaller scale and on demand. Test techniques can be used in optimizing or minimizing number of tests. Test automation can be used to speed up testing.
Dev Dives: Train smarter, not harder – active learning and UiPath LLMs for do...UiPathCommunity
💥 Speed, accuracy, and scaling – discover the superpowers of GenAI in action with UiPath Document Understanding and Communications Mining™:
See how to accelerate model training and optimize model performance with active learning
Learn about the latest enhancements to out-of-the-box document processing – with little to no training required
Get an exclusive demo of the new family of UiPath LLMs – GenAI models specialized for processing different types of documents and messages
This is a hands-on session specifically designed for automation developers and AI enthusiasts seeking to enhance their knowledge in leveraging the latest intelligent document processing capabilities offered by UiPath.
Speakers:
👨🏫 Andras Palfi, Senior Product Manager, UiPath
👩🏫 Lenka Dulovicova, Product Program Manager, UiPath
Enhancing Performance with Globus and the Science DMZGlobus
ESnet has led the way in helping national facilities—and many other institutions in the research community—configure Science DMZs and troubleshoot network issues to maximize data transfer performance. In this talk we will present a summary of approaches and tips for getting the most out of your network infrastructure using Globus Connect Server.
Epistemic Interaction - tuning interfaces to provide information for AI supportAlan Dix
Paper presented at SYNERGY workshop at AVI 2024, Genoa, Italy. 3rd June 2024
https://alandix.com/academic/papers/synergy2024-epistemic/
As machine learning integrates deeper into human-computer interactions, the concept of epistemic interaction emerges, aiming to refine these interactions to enhance system adaptability. This approach encourages minor, intentional adjustments in user behaviour to enrich the data available for system learning. This paper introduces epistemic interaction within the context of human-system communication, illustrating how deliberate interaction design can improve system understanding and adaptation. Through concrete examples, we demonstrate the potential of epistemic interaction to significantly advance human-computer interaction by leveraging intuitive human communication strategies to inform system design and functionality, offering a novel pathway for enriching user-system engagements.
Generative AI Deep Dive: Advancing from Proof of Concept to ProductionAggregage
Join Maher Hanafi, VP of Engineering at Betterworks, in this new session where he'll share a practical framework to transform Gen AI prototypes into impactful products! He'll delve into the complexities of data collection and management, model selection and optimization, and ensuring security, scalability, and responsible use.
Essentials of Automations: The Art of Triggers and Actions in FMESafe Software
In this second installment of our Essentials of Automations webinar series, we’ll explore the landscape of triggers and actions, guiding you through the nuances of authoring and adapting workspaces for seamless automations. Gain an understanding of the full spectrum of triggers and actions available in FME, empowering you to enhance your workspaces for efficient automation.
We’ll kick things off by showcasing the most commonly used event-based triggers, introducing you to various automation workflows like manual triggers, schedules, directory watchers, and more. Plus, see how these elements play out in real scenarios.
Whether you’re tweaking your current setup or building from the ground up, this session will arm you with the tools and insights needed to transform your FME usage into a powerhouse of productivity. Join us to discover effective strategies that simplify complex processes, enhancing your productivity and transforming your data management practices with FME. Let’s turn complexity into clarity and make your workspaces work wonders!
In his public lecture, Christian Timmerer provides insights into the fascinating history of video streaming, starting from its humble beginnings before YouTube to the groundbreaking technologies that now dominate platforms like Netflix and ORF ON. Timmerer also presents provocative contributions of his own that have significantly influenced the industry. He concludes by looking at future challenges and invites the audience to join in a discussion.
Encryption in Microsoft 365 - ExpertsLive Netherlands 2024Albert Hoitingh
In this session I delve into the encryption technology used in Microsoft 365 and Microsoft Purview. Including the concepts of Customer Key and Double Key Encryption.
GraphRAG is All You need? LLM & Knowledge GraphGuy Korland
Guy Korland, CEO and Co-founder of FalkorDB, will review two articles on the integration of language models with knowledge graphs.
1. Unifying Large Language Models and Knowledge Graphs: A Roadmap.
https://arxiv.org/abs/2306.08302
2. Microsoft Research's GraphRAG paper and a review paper on various uses of knowledge graphs:
https://www.microsoft.com/en-us/research/blog/graphrag-unlocking-llm-discovery-on-narrative-private-data/
Pushing the limits of ePRTC: 100ns holdover for 100 daysAdtran
At WSTS 2024, Alon Stern explored the topic of parametric holdover and explained how recent research findings can be implemented in real-world PNT networks to achieve 100 nanoseconds of accuracy for up to 100 days.
Alt. GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using ...James Anderson
Effective Application Security in Software Delivery lifecycle using Deployment Firewall and DBOM
The modern software delivery process (or the CI/CD process) includes many tools, distributed teams, open-source code, and cloud platforms. Constant focus on speed to release software to market, along with the traditional slow and manual security checks has caused gaps in continuous security as an important piece in the software supply chain. Today organizations feel more susceptible to external and internal cyber threats due to the vast attack surface in their applications supply chain and the lack of end-to-end governance and risk management.
The software team must secure its software delivery process to avoid vulnerability and security breaches. This needs to be achieved with existing tool chains and without extensive rework of the delivery processes. This talk will present strategies and techniques for providing visibility into the true risk of the existing vulnerabilities, preventing the introduction of security issues in the software, resolving vulnerabilities in production environments quickly, and capturing the deployment bill of materials (DBOM).
Speakers:
Bob Boule
Robert Boule is a technology enthusiast with PASSION for technology and making things work along with a knack for helping others understand how things work. He comes with around 20 years of solution engineering experience in application security, software continuous delivery, and SaaS platforms. He is known for his dynamic presentations in CI/CD and application security integrated in software delivery lifecycle.
Gopinath Rebala
Gopinath Rebala is the CTO of OpsMx, where he has overall responsibility for the machine learning and data processing architectures for Secure Software Delivery. Gopi also has a strong connection with our customers, leading design and architecture for strategic implementations. Gopi is a frequent speaker and well-known leader in continuous delivery and integrating security into software delivery.
DevOps and Testing slides at DASA ConnectKari Kakkonen
My and Rik Marselis slides at 30.5.2024 DASA Connect conference. We discuss about what is testing, then what is agile testing and finally what is Testing in DevOps. Finally we had lovely workshop with the participants trying to find out different ways to think about quality and testing in different parts of the DevOps infinity loop.
1. Green Content
- ECM an enabler
Author : Co-Author :
K.V. Rajesh Manish Soota
1
2. Introduction
Content is generated in every walk of our life in different forms like
paper, faxes, eMails, social networks, forms, web pages, audio,
video and in many other forms. The exponential growth of content is
witnessed every year and is bringing several challenges to the
organizations and environment.
Paper is still holding a majority of organizations information and
excessive use of paper is adversely effecting the environment with
the destruction of trees, which is the most wonderful natural resource
resulting in global warming and posing threat to future generations.
Organizations today have realized the importance of managing their
content efficiently to safeguard their bottom-line and environment.
Managing unstructured content, which constitutes 80% of the content
generated is more challenging and needs better management.
The advancement of IT has helped in mitigating these challenges in
different ways and Enterprise Content Management (ECM) solutions
have witnessed their clear leadership in this.
This presentation will focus on defining what is Green Content,
explaining the adverse impact of paper usage on Environment and
ECM can help organizations in their green initiatives.
2
3. What is unstructured
content?
Unstructured content includes paper documents, eMails, word
documents, images, web pages, audios, videos and many other
content types which reside outside the scope of structured
databases. Since they don’t follow a structure it is very difficult to
manage this type of content.
Fig 1 : Unstructured Content
3
Note : Respective Trademarks belong to Facebook, Tweeter, Adobe, AutoCad and Microsoft.
4. What is unstructured
content?
• Majority of potentially usable business information originates in
unstructured form
• Unstructured data is growing at 61.7% CAGR while structured
content is growing at 21.8%
• By 2013, 507 Billion emails will be sent each day
• 4.6 Billon Mobile Phones World Wide
• Twitter process 7 terabytes of data every day
• Facebook process 10 terabytes of data every day
4
5. What is green content?
The unstructured content which is in electronic form and if managed
properly will use less paper, printers, faxes, photocopiers,
transportation and physical storage in its lifecycle can be termed as
green content. Green content helps the environment on a
sustainable basis with minimal carbon footprint.
Fig 2 : Be eco-friendly with green content
5
6. How is Paper Impacting
our Environment
Paper is an essential stationary in every office and 95% of business
information is still stored on paper. We have been hearing the term
“paperless office” for many years now but paper consumption has
tripled in the last decade. The advancement of IT has not reduced
our paper use; instead, we print more and copy more adding to the
paper pile. An estimated 115 billion sheets of paper are used
annually for personal computers. Traditionally record keeping
constitutes more than 90% of all office activity. Studies indicate that
80% of paper filed is never referenced again. A great deal of time is
being wasted printing, sorting, purging, and filing paper. Paper
intensive processes are highly inefficient, increases processing time
and prone to loss of information during the process. Though
paperless office is a still a myth but there is a clear environmental
need for it.
6
Fig 3 : Deforestation, air and water pollution for paper manufacturing
7. How is Paper Impacting
our Environment
Not just the consumption of trees for paper production is causing
environmental problems, even the paper making process is
hazardous to the environment. Paper mills are one of the worst
polluters to air, water and land. Each year millions of pounds of
highly toxic chemicals such as toluene, methanol, chlorine dioxide,
hydrochloric acid and formaldehyde are released into the air and
water from papermaking plants around the world.
• It takes one 15-year old tree to produce half a box of paper
• Approximately 324 liters of water is used to produce 1 KG of paper
• Paper manufacturing is the largest industrial user of water per
pound of finished product
• Paper manufacturing is the 3rd largest user of fossil fuels worldwide
• One tree can filter up to 60 pounds of pollutants from the air each
year which is compromised for producing paper
• Rainforests once covered 14% of the earth's land surface; now they
cover a mere 6% and experts estimate that the last remaining
rainforests could be consumed in less than 40 years
7
8. How is Paper Impacting
our Environment
• The US uses approximately 68 million trees each year to produce
17 billion catalogues and 65 billion pieces of direct mail.
• Every tree provides oxygen enough for 3 people to breathe.
• Paper products use about 35% of the world's annual commercial
wood harvest
• When paper rots or is composted it emits methane gas which is 25
times more toxic than CO2
Fig 4 : Global Warming – Impact of paper on Environment
8
Courtesy : http://mairedubhtx.wordpress.com/2011/05/28/global-warming/,
http://idiotsandgenious.blogspot.com/2011/06/world-alert-global-warming-is-changing.html
9. What is ECM
Enterprise Content Management (ECM) is the strategies, methods
and tools used to capture, manage, store, preserve, and deliver
content and documents related to organizational processes. ECM
tools and strategies allow the management of an organization's
unstructured information, wherever that information exists. – by AIIM
9
Fig 5 : Unified ECM Platform
10. What is ECM
ECM offers an unified platform for scanning & capture, document
management, search, workflow management, collaboration, web
content management, records management and digital asset
management. ECM technologies have matured over years and
widened their offerings. Several organizations across industries have
been benefited from ECM in optimizing their processes, enhancing
customer satisfaction, improving productivity, reducing cost,
increasing profitability and saving environment.
10
11. How ECM enables
Green Content
ECM enables organizations to manage their unstructured content in
its entire lifecycle from creation, sharing, usage, archival till
destruction. Among all IT solutions ECM is a leading enabler of
Green Content by reducing organizations dependency on paper.
Many organizations worldwide have realized the importance of
Green Content and implemented ECM as an enabler. ECM has
several benefits to offer to organizations, but in this article we will
majorly focus on how ECM helps the environment with Green
Content by identifying key areas where paper usage is more.
11
12. How ECM enables
1
Green Content
Through scanning paper documents and drawings are converted to
electronic files which can be easily shared with multiple users hence
reducing the need for taking copies and printouts for sharing &
processing the content. Paper should be scanned earliest at the
point of its origination to reduce or eliminate the need to physically
manage it in the process. For example a financial institution keeps a
copy of the customer document at the branch location and ships the
original to central / regional office where further processing takes
place. But if the branches scan the document as soon as they
receive it from the customer they can immediately share the scanned
images with their central / regional office and can save on taking
copy and shipping. In case of discrepancy in the document they are
sent back to branch office which in turn consumes fuel during
transpiration and increases the processing time.
12
13. How ECM enables
2
Green Content
Knowledge workers have the habit of taking printout of draft letters /
documents for editing and taking approvals before the final
document is ready. In this process the document goes through
several iterations and are printed, copied and circulated several
times. ECM helps knowledge workers to collaborate while creating
a document allowing users to jointly work on different versions of the
document before the final one is created. At the same time ECM also
offers the traditional flexibility of highlighting, underlining, adding
annotations / comments even on the electronic documents.
13
14. How ECM enables
3
Green Content
All organizations, irrespective of whether they are into Government &
Public Services or Financial Services or Insurance or power & utility
or Healthcare or manufacturing or engineering & construction or
educational or logistics or non-profit, all of them, have paper
intensive processes which are detrimental to the environment and
organizational bottom line. Some of the paper intensive processes
are Accounts Payable & Receivables process, Account Opening
Process, Employee records management, Contracts Management,
Drug Discovery, Citizen Services, Health care, Claims processes
and many more. Organizations should identify their respective paper
intensive processes and automate it with the help of ECM. The
Business Process Management and Workflow functionality of ECM
helps organizations in automating and optimizing their document
intensive processes by eliminating their dependency on paper
14
15. How ECM enables
4
Green Content
Heaps of pre printed paper forms are distributed, stored and used in
key business processes. Application forms, purchase requisitions,
invoices, claims are some of the commonly used pre printed
stationeries. Managing pre printed stationary is a herculean task, if
not properly planned will result in wastage of the entire stock due to
change in structure / content of the form. Sometimes when an
organization goes through corporate identity change the entire pre
printed stationery is discarded. With eForms these pre printed
stationary can be completely eliminated and reduce its impact on
environment. At the same time eForms offer several advanced
features while capturing data with field level validations, calculations,
pre population and while logically routing the form effortlessly in the
process. After completion of the process eForms are stored in ECM
as records for future reference.
15
16. How ECM enables
5
Green Content
In modern times eMails are extensively used and becoming de-facto
mode of business communication.
Fig 6 : Which of the above would best describe standard practice in your organization for dealing with “important” emails?
Source : State of the ECM Industry 2010, AIIM
Users have the ill practice of taking printout of eMails to file for future
reference and audit purposes. As shown in above figure, still 12%
admit taking printout of eMails for filing as paper. ECM with its eMail
Management functionality automates the process of capturing email
messages as business records, simplifies the retrieval of messages
for compliance purposes, and effectively solves email storage
16
issues.
17. How ECM enables
6
Green Content
When paper documents are sent off-site for archiving, Gartner
estimates that only about 1 per cent is ever accessed again. As
much as possible organizations should store records electronically
and save on physical record keeping. When we store records
electronically we don’t print & copy them for storage and in turn
saves environment by reducing use of paper, electricity consumed in
heating or cooling the record room and fuel consumed in transporting
records. Destruction of paper records also generates polluting gases
and debris. Record retention policies are equally important since it
can reduce unnecessary storage of old records for ages. ECM
manages digital and physical records regardless of the system they
originate from or reside in throughout their entire lifecycle by
classifying, storing, securing and disposing the records with clearly
defined retention policies. This also helps in meeting regulatory
demands by safeguarding key records, confidential information and
intellectual property.
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18. Conclusion
Green Content initiatives have sustainable benefits to organizations
and society at large. Since we now understand the ill effects of paper
on the environment, each one of us should consciously reduce its
consumption and spread the message for a greener tomorrow.
Like any other major initiatives in an organization this should also be
driven from top with clear mandate at all levels. Knowing the
contribution of ECM towards Green Content, organizations should
strategically plan its rollout by identifying right ECM solution, build a
team which is committed to this initiative, find out where paper is
heavily used (which can otherwise be managed electronically) and
automate those paper intensive processes from its point of
origination.
Apart from significantly contributing to the environment, Green
Content also helps organizations in reducing cost, increasing
employee & customer satisfaction, increase profitability and
complying with statutory requirements.
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19. References
1.IDC Enterprise Disk Storage Consumption Model" report released
in Fall 2009
2.Email Statistics Report, 2009-2013 by The Radicati Group, INC
3.IBM ParterWorld Leadership Conference February 2011
4.iD2comminications : Facts About Paper and Paper Waste, Source :
Worldwatch Institute; Environment Canada; American Forest and Paper Association, (Garner, J.W.. Energy
Conservation Practices Offer Environmental and Cost Benefits. Pulp & Paper, October 2002); "1996
Statistics, Data Through 1995." American Forest and Paper Association. November 1996; American Forest
and Paper Association; North Carolina Office of Waste Reduction and Recycling; The Recycler's Handbook,
1990; International Institute for Environment and Development (IIED)
5.http://www.aiim.org/What-is-ECM-Enterprise-Content-Management
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