Gate Three Deliverables

0
Chronic Disease Prevention and
Health Promotion for
Michigan Children
Project Book
Ferris State University
Shelby Albright
Shalena Campagna
Annamaria Herrera
Kevin Reimer-Ranke
Stephanie Sikorski

Project Charter
1
Contents
Overview.......................................................................................................................................................1
Purpose .........................................................................................................................................................1
High-Level Requirements..............................................................................................................................2
High-Level Risks.............................................................................................................................................2
Project Objectives and Success Criteria........................................................................................................3
Boundaries and Exclusions............................................................................................................................4
Assumptions..................................................................................................................................................4
Constraints....................................................................................................................................................4
Summary Milestones ....................................................................................................................................5
Budget Summary...........................................................................................................................................5
Stakeholders .................................................................................................................................................6
Authority and Responsibilities......................................................................................................................6
Project Approval ...........................................................................................................................................7
Product Scope Description............................................................................................................................8
Product Requirements..................................................................................................................................9
Project Deliverables....................................................................................................................................10
Product Acceptance Criteria .......................................................................................................................10
Project Exclusions .......................................................................................................................................10
Project Constraints......................................................................................................................................11
Project Assumptions ...................................................................................................................................11
Timeline and Milestones.............................................................................................................................11
Stakeholder Register...................................................................................................................................12
Work Breakdown Structure ........................................................................................................................16
Roles and Responsibilities Matrix...............................................................................................................21
Communications Management Plan...........................................................................................................32
High-Level Budget.......................................................................................................................................38
Detailed Timeline with Dependencies & Costing........................................................................................40
Executive Score Card...................................................................................................................................55
Change Log..................................................................................................................................................56

Project Charter
1
Project Title: Chronic Disease Prevention and Health Promotion for Michigan Children
Project Sponsor: Spectrum Health Date Prepared: 1/30/2016
Project Manager: Annamaria Herrera Project Customer: Michigan communities
Overview
Asthma, Obesity and Type 2 Diabetes among youth
have been on the rise for several years1. Chronic
diseases and injuries are the biggest contributors to
rising health care costs in Michigan, killing more
individual, causing more disability, and robbing more
people of quality of life than any other group of
diseases or health conditions. The economic costs of
chronic diseases are significant in terms of future
wages lost from disability, premature death, and
direct healthcare costs2. Changing this trend could
be one of the foundations for Michigan’s economic
transformation as well as improvement of overall
quality of life.
This project designs, implements, and promotes the MI Healthy Child program to incentivize a
healthy life style in children and offer high quality medical care to children whom otherwise could
not access it. Benefits of this project include decreasing the significant economic costs of chronic
diseases in young people in terms of future wages lost from disability and premature death and
direct healthcare costs.
Purpose
The purpose of the Chronic Disease Prevention and
Health Promotion for Michigan Children project is to
reduce school absenteeism, increase physical activity,
and keep kids out of the Emergency Room (ER). The
project will improve the overall health of youth ages
five to eighteen in Michigan through the development
and pilot of the MI Healthy Child program in Mecosta
County aimed at promoting overall health awareness
and preventing and controlling major chronic diseases
and their risk factors.
1 Cleave, J., Gortmaker, S., and Perrin, J. (2010). Dynamics of obesity and chronic health conditions among children and youth. Journal of the
American Medical Association, 303, 623-630.
2 Michigan Department of Health & Human Services. (2014). Preventing Chronic Disease and Promoting Health in Michigan: Why We Target
Chronic Diseases and Injuries. Retrieved from http://www.michigan.gov/mdhhs/

Project Charter
2
High-Level Requirements
This project will provide:
A method of accurately monitoring key metrics, including the prevalence of chronic
diseases in youth in the community, school absenteeism, and ER visits of young patients,
and the effectiveness of corresponding efforts to reduce these numbers
An assessment of existing community efforts and shortfalls in addressing chronic illness
in children
A simple and sustainable operational program that promotes overall health awareness
and the prevention and control of major chronic diseases and their risk factors by focusing
on proactively managing and instituting incentives for the management of a healthy life
style in the maintenance of chronic diseases
High-Level Risks
The project management team has identified the following risks to the scope, schedule, cost,
quality, and stakeholder support of the project. These risks will be added to the Risk Register,
and the register will be updated as the project progresses. Should any of these occur, the team
will refer to the risk management plans to manage the issue, and the project manager will be
responsible for communicating any impact to the stakeholders and project sponsor.
Scope
Unclear definition or management of scope may result in an unintentionally and
continuous expansion of the scope
Inaccurate estimates of ER visits and absenteeism used as a foundation of scope
may result in an ineffective scope
Inaccurate correlations between absenteeism, ER visits, and rick factors for chronic
illnesses may result in an ineffective scope
Schedule
Failure to complete any phase of the project by the accepted deadline
Cost
Unavailability or reallocation of adequate project funding
Inaccurate cost forecasts
Quality
Unavailability of qualified or competent internal or external resources to assess
community health needs and identify and implement adequate solutions
Stakeholder
Support
Resistance to changes to existing monitoring processes and health and wellness
programs by health care, education, or other community service providers
Development of inaccurate expectations for program outcomes by stakeholders
Disruption of project by stakeholder turnover

Project Charter
3
Project Objectives and Success Criteria
The project success criteria defined here are the key factors that will determine whether the
customer accepts the complete project.
Project Objectives Success Criteria Measurable Acceptance
Criteria
Scope
Identify, design,
implement, and promote
a program to incentivize a
healthy life style in
children and offer high
quality medical care to
children whom otherwise
could not access it
Established a method of
accurately monitoring the key
metrics
All key metrics have been
sufficiently monitored
Establish and conduct an
assessment of existing
community efforts and
shortfalls in addressing
chronic illness in children
The assessment is complete
for all schools in Mecosta
County
Established the framework
for a program that focuses on
proactively managing and
instituting incentives for the
management of healthy life
style
An executable project plan
is completed for each
improvement effort
identified by the
assessment
Time
Complete project within
approved time frame
Program is operational by
September 1, 2016
Monitoring is underway
and assessment is complete
by June 1, 2016
Improvement projects are
underway by September 1,
2016
Cost
Stay within the approved
budget of the project
Stayed within the $300,000
budget
Zero cost variance at
project completion
Quality
Ensure the highest quality
project outcomes
Maintained consistent
communication with key
stakeholders
Complete stakeholder
satisfaction surveys by
December 1, 2016 with an
average response rating of
“Satisfied” or better
Resources
Ensure the most
productive application of
human, technological,
and informational
resources
The project was executed in
accordance with the
approved resource plan
The project is completed on
time
The project is completed
within the allocated budget
Risk
Develop mitigation plans
for all identified risks to
the project
All risks are monitored and
successfully mitigated
A risk management plan
exists for each risk
identified as significant

Project Charter
4
Boundaries and Exclusions
The scope of the pilot project will include Big Rapids Public Schools only, accepted as the
school serving the largest student population in Mecosta County3
The pilot project will partner with Spectrum Health Big Rapids Hospital only, accepted as
the largest local hospital and primary source of healthcare services in the community
Assumptions
Mecosta County Medical Center/Spectrum Health Big Rapids Hospital will continue to
conduct Community Health Needs Assessments as required by the Patient Protection and
Affordable Care Act (PPACA)4, providing the necessary metrics to track project
performance in terms of impact on ER visits of youth and community perception of health
and wellness
Big Rapids Public Schools will continue to maintain metrics for school absenteeism as
required by law5
Project funding will be provided in full upon approval of the project, or in increments prior
to the beginning of each phase, so as to fully cover the costs of each phase
Constraints
The assessment shall be complete by May 1, 2016
The project shall not exceed the approved budget
The project shall focus on children in Mecosta County only
The project sponsor must approve any changes to the scope, budget, or schedule, and
key stakeholders must be made aware
Any protected health information of children will be handles according to the HIPAA
privacy rules
Project team members will not be able to measure success criteria beyond the project
closeout date of December 1, 2016
3
Michigan Department of Education. (2016). MI school data: Student count snapshot [Data file]. Retrieved from
https://www.mischooldata.org/
4 Hill, M. (2015). Research results from the 2014-15 community-wide health needs assessment: A research project for Spectrum Health Big
Rapids Hospital. VIP Research and Evaluation. Retrieved from http://www.spectrumhealth.org/
5
Michigan Department of Education. (2016). MI school data: Student count snapshot [Data file]. Retrieved from
https://www.mischooldata.org/

Project Charter
5
Summary Milestones
Summary Milestones Completion Date
Gate One Deliverables February 6, 2016
Gate Two Deliverables March 14, 2016
Complete Project Date March 30, 2016
Project Presentation April 7, 2016
Customer Acceptance of Project April 11, 2016
Discovery Phase: Complete Health Needs Assessment May 1, 2016
Design Phase: Complete Implementation Plan June 1, 2016
Outreach Phase: Complete Outreach Plan and Materials July 1, 2016
Implementation Phase: Complete Initial Program Evaluation November 1, 2016
Project Closeout: Complete Project Book December 1, 2016
Budget Summary
The high-level budget includes the major expenses that the project team has identified and estimated for
the project.
Project Team Personnel Expenses are based on industry standard wages for a project manager,
consultants, and additional support personnel enlisted to assist the consultants6
.
Discovery Phase Expenses are estimated based on the wages of hospital, school, and community
personnel involved in information collection and planning and the cost of materials to support
those activities7
.
Design Phase Expenses are based on estimates of wages for a data collections and analyst position
and resources required to support the position.
Outreach Phase Expenses are based on the wages of hospital, school, and community personnel
involved in information collection, aggregation, analysis, planning, design, development, and
distribution and the cost of materials to support those activities.
Implementation Phase Expenses are based on estimates of project implementation and
evaluation, including but not limited to the cost a nutritionist and establishing regular community
courses and informational materials.
High-level Budget
Project Team Expenses $150,000
Discovery Phase Expenses $5,000
Design Phase Expenses $40,000
Outreach Phase Expenses $10,000
Implementation Phase Expenses $20,000
Project Total $225,000
6 Project Management Institute. (2015). Earning power; Project management salary survey (9th ed). Project Management Institute. Retrieved
from https://www.pmi.org
7
Bureau of Labor Statistics. (2015). Occupational outlook handbook 2014-2015. Retrieved from http://www.bls.gov/ooh/ooh-site-map.htm

Project Charter
6
Stakeholders
Identified below are the key stakeholders of this
project. The full list of project stakeholders can be
found in the stakeholder register.
Spectrum Health Big Rapids Hospital
Mecosta-Osceola Intermediate School
District (MOISD)
Big Rapids Public Schools
Ferris State University
Children and parents in Mecosta County
schools
Authority and Responsibilities
The project manager shall have final authority over all decisions faced within the approved
constraints of the project, and shall be the main point of contact for the project sponsor and
stakeholders. Additional responsibilities of the project manager include:
Staffing Decisions: The project manager will be responsible for all decisions regarding the
adjustments of project team composition, including any external consultants that may be
required
Budget Management and Variance: Management and distribution of the budget will be
the responsibility of the project manager. Any variance in the budget must be
communicated to the project sponsor
Technical Decisions: The project manager will work with Subject Matter Experts to make
informed decisions regarding the technical needs of the project
Conflict Resolutions: The project manager is responsible for dealing with and resolving
any conflicts occurring within the project management team, or with any of the key
stakeholders associated with the project
Escalation Plan for Authority Limitations and Conflict Resolution
Project participants are expected to exercise sound judgment and escalate critical issues rapidly.
Project Team will resolve disputes within twenty-four hours; failure to resolve will
escalate to the project team leader
Project Team Leader will resolve disputes within one business day; failure to resolve will
escalate to the project manager
Project Manager will resolve disputes within three business days; failure to resolve will
escalate to the project sponsor
Project Team
24 hours
Project Team Leaders
1 business day
Project Manager
3 business days
Project Sponsor

Project Charter
7
Project Approval
Project Manager Signature Project Sponsor Signature
Annamaria Herrera Catherine Rybicki
Project Manager Project Sponsor
Project Manager Chief Operating Officer, Big Rapids Hospitals
Title Title
3/26/2016
Date Date

Project Scope
8
Product Scope Description
This project designs, implements, and promotes the
MI Healthy Child program to incentivize a healthy life
style in children and offer high quality medical care
to children whom otherwise could not access it.
Benefits of this project include decreasing the
significant economic costs of chronic diseases in
young people in terms of future wages lost from
disability and premature death and direct healthcare
costs. The program, in partnership with the
community and local schools, will monitor key
metrics related to chronic diseases in youth, help
maintain a school environment that promotes and
incentivizes a healthy lifestyle, and provide children with or at risk of chronic disease with
resources to proactively manage a healthy life style in the maintenance of these chronic diseases.
Emergency room visits by youth and key community health metrics, specifically risk factors of
chronic illnesses, will be monitored by local hospitals through existing processes. The Community
Health Needs Assessment (CHNA) and Behavioral Risk Factor Survey (BRFS) required by the
Patient Protection and Affordable Care Act (PPACA)8 offers a mechanism for consistently and
reliably collecting this information.
Local schools will monitor school absenteeism related to health issues and help assess the
effectiveness of the MI Healthy Child program, which is developed to help maintain a school
environment that promotes and incentivizes a healthy lifestyle and provide children with or at
risk of chronic disease with resources to proactively manage a healthy life style.
The MI Healthy Child program is a framework in which communities can assess the health and
wellness needs of children and implement strategies to address shortfalls. With data from
existing CHNA and BHFS as well as the foundation of a successful school health program,
Spectrum Health is uniquely qualified to pilot such a program in Central Michigan. Mecosta
County, Michigan is an ideal location for such a pilot given the community presence of Spectrum
Health and the potential for partnership with Ferris State University in the design,
implementation, and assessment of the program.
8 Hill, M. (2015). Research results from the 2014-15 community-wide health needs assessment: A research project for Spectrum Health Big
Rapids Hospital. VIP Research and Evaluation. Retrieved from http://www.spectrumhealth.org/

Project Scope
9
Product Requirements
The MI Healthy Child pilot program will include the following efforts:
School Nurse Program - School participation in the Spectrum Health School Health
Advocacy program through which a professional registered nurse (RN) will educate and
support trained school personnel who provide daily direct services to students9 sustained
by the support of Ferris State University healthcare students
Health Education Program - School participation in the Spectrum Health School Health
Advocacy program to provide improved health education to children and
parents/guardians in an accessible, convenient location10
Nutrition Education Program - School participation in the Spectrum Health School Health
Advocacy program to provide nutrition education delivered in person at easily-accessible
community sites11
Fitness Incentive Program - Increased access to affordable, conveniently located, easy to
use gyms, recreation areas, and community exercise programs and activities, especially
in the winter months12, incentivized by special events featuring university athletes and
other motivations
9 Spectrum Health. (2014). School health advocacy program. Retrieved from http://www.spectrumhealth.org/schoolhealth
10 Recommendation of the 2014-2015 CHNA: Hill, M. (2015). Research results from the 2014-15 community-wide health needs assessment: A
research project for Spectrum Health Big Rapids Hospital. VIP Research and Evaluation. Retrieved from http://www.spectrumhealth.org/

Project Scope
10
Project Deliverables
This project will provide:
A complete Project Book documenting the initiation, planning, and mechanisms for
execution and closeout of the project
A complete Youth Health Needs Assessment Report based on the compilation of existing
assessment, reports, and metrics, interviews with project stakeholders, and a gap
analysis, which identifies recommended solutions and assesses the likely impact on the
community
Complete Program Implementation Plans for overall program administration and for
each solution recommended in the Youth Health Needs Assessment Report
An Outreach and Promotion Plan and materials specific to the needs of the community
and the recommended programs, including the materials required for an initial
promotional event to increase awareness and involvement
A complete Initial Program Evaluation Report documenting the impact of the programs
on the target audience
Product Acceptance Criteria
The acceptance criteria allow for accurate monitoring of the project to ensure compliance with
customer acceptance criteria. The following are the minimum conditions to be met in order for
project deliverables to be accepted:
A mechanism for gathering metrics on the prevalence of chronic diseases in youth in the
community, school absenteeism, and ER visits of young patients, and the effectiveness of
corresponding efforts to reduce these numbers is established by May 1, 2016
An assessment of existing community efforts and shortfalls in addressing chronic illness
in children is conducted for Big Rapids Public School by June 1 ,2016
A project plan is completed for each improvement effort identified by the community
needs assessment July 1, 2016
Improvement projects are underway by September 1, 2016
Project Exclusions
The pilot project will include only Big Rapids Public Schools
The project will only collect information from the School Health Index and the Spectrum
Community Study from the last five years

Project Scope
11
Project Constraints
The project is to be planned and implemented under the following constraints:
The assessment must be complete by June 1 ,2016
The project shall not exceed the approved budget
The project sponsor must approve any changes to the scope, budget, or schedule, and
key stakeholders must be made aware
Any protected health information of children will be handles according to the HIPAA
privacy rules
All individual involved in the program will need to have a background check
The project team members will not be able to measure success criteria beyond the project
closeout date of December 1, 2016
Community Restrictions
Community restrictions will be put in place by the specified school districts. The project must
comply with those restrictions as well as the restrictions set by the state and federal
governments. Community restrictions may include but are not limited to the regulation of
curriculum, privacy regulations, and school health and safety policies.
Project Assumptions
Local hospitals maintain accurate metrics for ER visits of youth
Local schools maintain accurate metrics for school absenteeism to the best of their ability
Project funding will be provided in full upon approval of the project, or in increments prior
to the beginning of each phase, so as to fully cover the costs of each phase
Timeline and Milestones
Summary Milestones Completion Date
Gate One Deliverables: Project Charter and Scope February 6, 2016
Gate Two Deliverables: WBS, Stakeholder Register,
Responsibility Assignment Matrix, Detailed Timeline, and
Communications Management Plan, and High-Level Budget
March 14, 2016
Complete Project Date March 30, 2016
Project Presentation April 7, 2016
Customer Acceptance of Project April 11, 2016
Discovery Phase: Complete Health Needs Assessment May 1, 2016
Design Phase: Complete Implementation Plan June 1, 2016
Outreach Phase: Complete Outreach Plan and Materials July 1, 2016
Implementation Phase: Complete Initial Program Evaluation November 1, 2016
Project Closeout: Complete Project Book December 1, 2016

Stakeholder Register
12
Name Position Role Contact Requirements Influence
Tim Haist
Big Rapids Schools
Superintendent
Approval authority;
Influences decisions
(231) 796-2627
Approve major project
decisions regarding
schools
High
Sandy Enszer Executive Secretary
Provides information;
Liaison to teachers,
students, and parents
(231) 796-2627
Provide information to
project team upon
request; Distribute
information to teachers,
students, and parents as
needed
Medium
Pete Kent
Big Rapids School Board
representative
Approval authority;
Liaison to School Board
(231) 250-1677
decisions regarding
schools
Medium
Kenneth Fawcett
Spectrum Health
VP Healthier Communities
Provide information;
Assist with
implementation
(616) 486-2260
decisions regarding
hospital involvement
High
Catherine Rybicki
Chief Operating Officer Big
Rapids and Reed City Hospitals
Approval authority;
Project sponsor;
Liaison to school
nurse(s) and dietician
(231) 592-4353
decisions regarding
hospital involvement;
Approve School Nurse
Program and Health
Education Program
objectives
High
Caren Dobreff
Spectrum Health Big Rapids
Registered Dietician
Assists with
implementation
(616) 391-9128
Establish and implement
Nutrition Education
Program objectives,
develop and deliver
training and educational
sessions
Low

13
Matthew Adeyanju
Dean of the College of Health
Professions
Influences decisions;
Liaison to University
Healthcare Program
Students
(231) 591-2269
decisions regarding
university involvement;
Approve School Nurse
Program and Health
Education Program
objectives
Medium
Jon Coles
Assistant University Athletics
Director
Influences decisions;
Liaison to University
Athletes
(231) 591-2864
decisions regarding
university athletics
program involvement;
Approve Fitness Program
objectives
Medium
Various Media Partners
Provides information
and resources
Various
Provide information for
outreach plan;
Approve outreach
implementation schedule
Low
Lisa Buckingham
Homeless Student
Liaison/Counselor
Assists with
implementation
(231)796-2627
Distribute information to
teachers, students, and
parents as needed
Low
Ron Pincumbe
Big Rapids High School
Principal
Project customer;
Liaison to high school
student government,
teachers, staff, and
parents
(231) 796-7651
Approve project decisions
regarding school;
parents as needed
Medium
Lenore Weaver
Big Rapids Middle School
Principal
Project customer;
Liaison to middle school
student government,
teachers, staff and
parents
(231) 796-9965
regarding schools;
parents as needed
Medium

14
Kara Schafer
Brookside Elementary School
Principal
Project customer;
Liaison to elementary
school students, staff,
and parents
(231) 796-8323
regarding school;
parents as needed
Medium
Kent Renee
Riverview Elementary School
Principal
Project customer;
school students, staff,
and parents
(231) 796-2550
regarding school;
parents as needed
Medium
Various
Parent Teacher Organization
(PTO)
Project customer;
school students
(231)796-2627
Main office
number
parents as needed
Low
Annamaria Herrera Project Manager
Ensure that the project
stays within scope and
budget;
Facilitate project
communication
(231) 349-8009
Project is delivered within
the time frame according
to the defined scope, and
within the approved
budget
High
Kevin Reimer-Ranke
Project Management
Specialist, Finance and
Operations
Research, develop, and
manage project budget;
Plan and coordinate
operations
(989) 240-4021
within the approved
budget
Medium
Stephanie Sikorski
Project Management
Specialist, Public relations
Plan and coordinate all
public outreach efforts;
Develop public outreach
materials
(248) 978-3321
within the approved
budget
Medium

15
Shelby Albright
Project Management
Specialist, Community Liaison
Maintain contact and
coordinate with
stakeholders;
Assist in public outreach
efforts
(231) 250-9136
within the approved
budget
Medium
Shalena Campagna
Project Management
Specialist, Data Analyst
Coordinate information
collection and
compilation;
Develop Youth Health
Needs Assessment
Report
(231) 250-3909
within the approved
budget
Medium

Work Breakdown Structure
16
1 Project Management
1.1 Initiating
1.1.1 Project charter
1.1.2 Project scope
1.2 Planning
1.2.1 Work breakdown structure
1.2.2 Roles and responsibilities matrix
1.2.3 High-level timeline with dependencies
1.2.4 High-level budget
1.2.5 Stakeholder register
1.2.6 Communications plan
1.2.7 Executive scorecard
1.3 Executing, Monitoring, and Controlling
1.3.1 Quality control and monitoring
1.3.2 Schedule control and monitoring
1.3.3 Cost control and monitoring
1.3.4 Scope control and monitoring
1.4 Closeout
1.4.1 Final change log
1.4.2 Project book
2 Discovery Phase: Completed Youth Health Needs Assessment Report
2.1 Research
2.1.1 Review existing Community Health Needs Assessment
2.1.2 Collect and review school absenteeism metrics
2.1.3 Collect and review local hospital emergency room metrics for youth
2.2 Stakeholder Interactions
2.2.1 Identify and document stakeholders
2.2.2 Interview stakeholders to determine level of support
2.3 Gap Analysis
2.3.1 Identify and document existing youth health programs and resources
2.3.2 Identify gaps between youth health needs and existing resources
2.4 Impact Analysis
2.4.1 Identify impact of youth health needs on local schools and youth

17
2.4.2 Identify impact of youth health needs on local healthcare provider
2.5 Youth Health Needs Assessment Report
2.5.1 Brainstorm solutions
2.5.2 Document and revise Youth Health Needs Assessment Report
2.5.3 Complete Youth Health Needs Assessment Report
3 Design Phase: Program Implementation Plan
3.1Program Administration
3.1.1 Identify mechanism for program administration
3.1.2 Get authorization for program administration
3.1.3 Approve appointments for program administration
3.1.4 Identify program funding sources
3.1.5 Get authorization for program funding
3.1.6 Apply for program funding (as required)
3.2 School Nurse Program
3.2.1 Establish program objectives
3.2.2 Assess resource requirements
3.2.3 Establish agreements between local schools, local hospital, and university healthcare
programs (nursing, optometry, pharmacy)
3.2.4 Develop student orientation and training materials
3.2.5 Conduct nurse and student background checks
3.2.6 Conduct student orientation and training
3.2.7 Arrange program logistics
3.2.7.1 Arrange with schools for a secure room with locking cabinets
3.2.7.2 Arrange with local hospital for allocation of necessary medical supplies
3.2.7.3 Arrange with university healthcare programs for student scheduling and
transportation
3.3 Health Education Program
3.3.3 Establish agreements between local schools, local hospital, and university healthcare
programs (nursing, optometry, pharmacy)
3.3.4 Develop student orientation and train-the-trainer materials
3.3.5 Conduct nurse and student background checks

18
3.3.6 Conduct student orientation and training
3.3.7.1 Arrange with schools for a scheduled time and room for educational sessions
3.3.7.2 Arrange with university healthcare programs for student scheduling and
transportation
3.3.8 Develop program curriculum and materials based on program objectives
3.4 Nutrition Education Program
3.4.3 Establish agreements between local schools and local hospital (nutritionist)
3.4.4.1 Arrange with schools for a scheduled time and room for nutrition education
sessions
3.4.4.2 Arrange with local hospital nutritionist for acquisition of necessary supplies and
equipment
3.4.5 Develop program curriculum based on program objectives
3.5 Physical Fitness Incentive Program
3.5.3 Arrange with schools for a scheduled time and facility for fitness activities
3.5.4 Arrange with University Athletics Director for scheduling involvement of athletes in
physical fitness programs
4 Outreach and Promotion Phase: Outreach and Promotion Plan and Materials
4.1 Target Audience Research
4.1.1 Identify effective communication channels
4.1.2 Develop effective general messages
4.2 Media Partner Selection and Resource Development
4.2.1 Research and select media partners
4.2.2 Align message and schedule with that of media partners
4.2.3 Development media resources
4.2.3.1 Print media outreach and promotion
4.2.3.1.1 Print Flyers, pamphlets, booklets, school newsletter inserts
4.2.3.1.2 Get design approved

19
4.2.3.1.3 Print and distribute
4.2.3.2 Social media and website outreach and promotion
4.2.3.2.1 Design content
4.2.3.2.2 Get content approved
4.2.3.2.3 Implement social media and website outreach
4.3 Initial Promotional Event
4.3.1 Arrange with schools for a scheduled time and facility
4.3.2 Arrange with University Athletics Director for scheduling involvement of athletes
in promotional event (informational booths and activities)
4.3.3 Arrange with university healthcare programs for healthcare student participation
in promotional event (informational booths and sessions)
5 Implementation Phase: Complete Initial Program Evaluation Report
5.1 School Nurse Program Evaluation
5.1.1 Track number of students served by school nurse program
5.1.2 Conduct student survey on effectiveness of school nurse program
5.1.2.1 Develop student survey
5.1.2.2 Distribute student survey with school newsletter
5.1.2.3 Provide survey respondents with incentive
5.1.3 Compare number of health related absences after program implementation to previous
years
5.2 Health Education Program Evaluation
5.2.1 Track number of students served by health education program
5.2.2 Conduct student survey on effectiveness of health education program
years
5.3 Nutrition Education Program Evaluation
5.3.1 Track number of students served by nutrition education program
5.3.2 Conduct student survey on effectiveness of nutrition education program

20
years
5.4 Physical Fitness Incentive Program Evaluation
5.4.1 Track number of students served by physical fitness program
5.4.2 Conduct student survey on effectiveness of physical fitness program
years
5.5 Initial Program Evaluation Report
5.5.1 Document and revise Initial Program Evaluation Report
5.5.2 Complete Initial Program Evaluation Report

Roles and Responsibilities Matrix (RACI Chart)
21
Roles and Responsibilities Matrix
R Responsible: The person performing the work
A Accountable: The person who is answerable to the project manager that the work is done on time, meets requirements, and is acceptable
C Consult: The person who has information necessary to complete the work
I Inform: This person should be notified when the work is complete
WBS
ID
WBS Task
Superintendent
SchoolAdministrator
SchoolBoardRep.
SpectrumHealthRep.
HealthierCommunitiesRep.
Dietician
DeanoftheCollegeof
HealthProfessions
UniversityAthletics
AssistantDirector
MediaPartners
StudentLiaison/Counselor
SchoolPrincipals
Parents
ProjectManager
ProjectFinanceand
Operations
PublicRelations
CommunityLiaison
DataAnalyst
1.1 Initiating
1.1.1 Project charter I I I A R C C C
1.1.2 Project scope I I I A R C C C
1.2 Planning
1.2.1 Work breakdown structure I I I A R C C C
1.2.2 Roles and responsibilities matrix I I I A R C C C
1.2.3 High-level timeline I I I A R C C C
1.2.4 High-level budget I I I A R C C C
1.2.5 Stakeholder register I I I A R C C C
1.2.6 Communications plan I I I A R C C C
1.2.7 Executive scorecard I I I A R C C C

22
WBS
ID
WBS Task
Superintendent
SchoolAdministrator
SchoolBoardRep.
SpectrumHealthRep.
Dietician
DeanoftheCollegeof
HealthProfessions
UniversityAthletics
AssistantDirector
MediaPartners
SchoolPrincipals
Parents
ProjectManager
ProjectFinanceand
Operations
PublicRelations
CommunityLiaison
DataAnalyst
1.3 Executing, Monitoring, and Controlling
1.3.1 Quality control and monitoring I I I A R C C C
1.3.2 Schedule control and monitoring I I I A R C C C
1.3.3 Cost control and monitoring I I I A R C C C
1.3.4 Scope control and monitoring I I I A R C C C
1.4 Closeout
1.4.1 Final change log I I I A R C C C
1.4.2 Project book I I I A R C C C
2.1 Research
2.1.1 Review existing Community Health Needs
Assessment
C C C I A R
2.1.2 Collect and review school absenteeism
metrics
C C C I A R
2.1.3 Collect and review local hospital
emergency room metrics for youth
C C I A R
2.2 Stakeholder Interactions
2.2.1 Identify and document stakeholders C C C C C C C C C C C C I A C R C
2.2.2 Interview stakeholders to determine level
of support
C C C C C C C C C C C C I A C R C

23
WBS
ID
WBS Task
Superintendent
SchoolAdministrator
SchoolBoardRep.
SpectrumHealthRep.
Dietician
DeanoftheCollegeof
HealthProfessions
UniversityAthletics
AssistantDirector
MediaPartners
SchoolPrincipals
Parents
ProjectManager
ProjectFinanceand
Operations
PublicRelations
CommunityLiaison
DataAnalyst
2.3 Gap Analysis
2.3.1
Identify and document existing youth
health programs and resources
C C C C I R A
2.3.2
Identify gaps between youth health
needs and existing resources
C C C C I R A
2.4 Impact Analysis
2.4.1
Identify impact of youth health needs on
local schools and youth
C C C C C C C C I R A
2.4.2
Identify impact of youth health needs on
local healthcare provider
C C I R A
2.5 Youth Health Needs Assessment Report
2.5.1 Brainstorm solutions C C C C C I A C C R
2.5.2
Document and revise Youth Health Needs
Assessment Report
C C C C C I A C C R
2.5.3
Complete Youth Health Needs
Assessment Report
I I I I I I I A C C R

24
WBS
ID
WBS Task
Superintendent
SchoolAdministrator
SchoolBoardRep.
SpectrumHealthRep.
Dietician
DeanoftheCollegeof
HealthProfessions
UniversityAthletics
AssistantDirector
MediaPartners
SchoolPrincipals
Parents
ProjectManager
ProjectFinanceand
Operations
PublicRelations
CommunityLiaison
DataAnalyst
3.1 Program Administration
3.1.1 Identify mechanism for program
administration
C C C C C C C I A R
3.1.2 Get authorization for program
administration
C C C C C C C I A R
3.1.3 Approve appointments for program
administration
C I C C C C C I C I A R
3.1.4 Identify program funding sources C C C C C C C I A R
3.1.5 Get authorization for program funding C I C C C C C I C I A R
3.1.6 Apply for program funding (as required) C C C C C C C I A R
3.2 School Nurse Program
3.2.1 Establish program objectives C C R A C C C I I I I I
3.2.2 Assess resource requirements C C R A C C C I I I I I
3.2.3 Establish agreements between local
schools, local hospital, and university
healthcare programs (nursing,
optometry, pharmacy)
C C C R C I I A
3.2.4 Develop student orientation and training
materials
R A C I
3.2.5 Conduct nurse and student background
checks
C C C I A R
3.2.6 Conduct student orientation and training R C C I A

25
WBS
ID
WBS Task
Superintendent
SchoolAdministrator
SchoolBoardRep.
SpectrumHealthRep.
Dietician
DeanoftheCollegeof
HealthProfessions
UniversityAthletics
AssistantDirector
MediaPartners
SchoolPrincipals
Parents
ProjectManager
ProjectFinanceand
Operations
PublicRelations
CommunityLiaison
DataAnalyst
3.2 School Nurse Program (continued)
3.2.7.1
Arrange with schools for a secure room
with locking cabinets
C R I C C I I A
3.2.7.2
Arrange with local hospital for allocation
of necessary medical supplies
C R I I I A
3.2.7.3
Arrange with university healthcare
programs for student scheduling and
transportation
C C R C I I A
3.3 Health Education Program
3.3.1 Establish program objectives C C R A C C C I I I I I
3.3.2 Assess resource requirements C C R A C C C I I I I I
3.3.3
Establish agreements between local
schools, local hospital, and university
healthcare programs (nursing,
C C C R C I I A
3.3.4
Develop student orientation and train-
the-trainer materials
R A C I
3.3.5
Conduct nurse and student background
checks
C C C I A R
3.3.6 Conduct student orientation and training R C C I A
3.3.7.1
Arrange with schools for a scheduled
time and room for educational sessions
C R I C C I I A

26
WBS
ID
WBS Task
Superintendent
SchoolAdministrator
SchoolBoardRep.
SpectrumHealthRep.
Dietician
DeanoftheCollegeof
HealthProfessions
UniversityAthletics
AssistantDirector
MediaPartners
SchoolPrincipals
Parents
ProjectManager
ProjectFinanceand
Operations
PublicRelations
CommunityLiaison
DataAnalyst
3.3 Health Education Program (continued)
3.3.7.2
programs for student scheduling and
transportation
C C R C I I A
3.3.8
Develop program curriculum and
materials based on program objectives
C R C C I A
3.4 Nutrition Education Program
3.4.1 Establish program objectives C C A R C C C I I I I I
3.4.2 Assess resource requirements C C A R C C C I I I I I
3.4.3
Establish agreements between local
schools and local hospital (nutritionist)
C C C R C I I I A
3.4.4.1
time and room for nutrition education
sessions
C R I C C I I I A
3.4.4.2
Arrange with local hospital nutritionist
for acquisition of necessary supplies and
equipment
C C R I I I A
3.4.5
Develop program curriculum based on
program objectives
C C R C I A

27
WBS
ID
WBS Task
Superintendent
SchoolAdministrator
SchoolBoardRep.
SpectrumHealthRep.
Dietician
DeanoftheCollegeof
HealthProfessions
UniversityAthletics
AssistantDirector
MediaPartners
SchoolPrincipals
Parents
ProjectManager
ProjectFinanceand
Operations
PublicRelations
CommunityLiaison
DataAnalyst
3.5 Physical Fitness Incentive Program
3.5.1 Establish program objectives C C A C C C I I I R I
3.5.2 Assess resource requirements A C C C I I R
3.5.3
time and facility for fitness activities
C R I C C I I I A
3.5.4
Arrange with University Athletics Director
for scheduling involvement of athletes in
physical fitness programs
C C R C I I A
4.1 Target Audience Research
4.1.1
Identify effective communication
channels
C C C C C I A R
4.1.2 Develop effective general messages C I A R
4.2 Media Partner Selection and Resource Development
4.2.1 Research and select media partners C I I A R C
4.2.2
Align message and schedule with that of
media partners
C I A R
4.2.3.1.1
Print Flyers, pamphlets, booklets, school
newsletter inserts
I I C A R
4.2.3.1.2 Get design approved C C C I I A R
4.2.3.1.3 Print and distribute C C C C I C C I A R
4.2.3.2.1 Design content for social media C C C I I A R

28
WBS
ID
WBS Task
Superintendent
SchoolAdministrator
SchoolBoardRep.
SpectrumHealthRep.
Dietician
DeanoftheCollegeof
HealthProfessions
UniversityAthletics
AssistantDirector
MediaPartners
SchoolPrincipals
Parents
ProjectManager
ProjectFinanceand
Operations
PublicRelations
CommunityLiaison
DataAnalyst
4.2 Media Partner Selection and Resource Development (continued)
4.2.3.2.2 Get content approved C C C I I A R
4.2.3.2.3
Implement social media and website
outreach
C C C C I C C I A R
4.3 Initial Promotional Event
4.3.1
time and facility
C R C C I I A
4.3.2
Arrange with University Athletics Director
for scheduling involvement of athletes in
promotional event (informational booths
and activities)
R I I C A
4.3.3
programs for healthcare student
participation in promotional event
(informational booths and sessions)
C C R I I A
5.1 School Nurse Program Evaluation
5.1.1
Track number of students served by
school nurse program
R C C I A
5.1.2
Conduct student survey on effectiveness
of school nurse program
C R C C C I I A
5.1.2.1 Develop student survey C R C C C I I A

29
WBS
ID
WBS Task
Superintendent
SchoolAdministrator
SchoolBoardRep.
SpectrumHealthRep.
Dietician
DeanoftheCollegeof
HealthProfessions
UniversityAthletics
AssistantDirector
MediaPartners
SchoolPrincipals
Parents
ProjectManager
ProjectFinanceand
Operations
PublicRelations
CommunityLiaison
DataAnalyst
5.1 School Nurse Program Evaluation (continued)
5.1.2.2
Distribute student survey with school
newsletter
C C C I I R A
5.1.2.3
Provide survey respondents with
incentive
C C C I I R A
5.1.3
Compare number of health related
absences after program implementation
to previous years
C C C C I A R
5.2 Health Education Program Evaluation
5.2.1
health education program
R C C I A
5.2.2
of health education program
C R C C C I I A
5.2.2.2
newsletter
C C C I I R A
5.2.2.3
incentive
C C C I I R A
5.2.3
to previous years
C C C C I A R

30
WBS
ID
WBS Task
Superintendent
SchoolAdministrator
SchoolBoardRep.
SpectrumHealthRep.
Dietician
DeanoftheCollegeof
HealthProfessions
UniversityAthletics
AssistantDirector
MediaPartners
SchoolPrincipals
Parents
ProjectManager
ProjectFinanceand
Operations
PublicRelations
CommunityLiaison
DataAnalyst
5.3 Nutrition Education Program Evaluation
5.3.1
nutrition education program
R C C I A
5.3.2
of nutrition education program
C R C C C I I A
5.3.2.2
newsletter
C C C I I R A
5.3.2.3
incentive
C C C I I R A
5.3.3
to previous years
C C C C I A R
5.4 Physical Fitness Incentive Program Evaluation
5.4.1
physical fitness program
C C I R A
5.4.2
of physical fitness program
C R C C C I I A
5.4.2.1 Develop student survey C C C C I I A
5.4.2.2
newsletter
C C C I I R A

31
WBS
ID
WBS Task
Superintendent
SchoolAdministrator
SchoolBoardRep.
SpectrumHealthRep.
Dietician
DeanoftheCollegeof
HealthProfessions
UniversityAthletics
AssistantDirector
MediaPartners
SchoolPrincipals
Parents
ProjectManager
ProjectFinanceand
Operations
PublicRelations
CommunityLiaison
DataAnalyst
5.4 Physical Fitness Incentive Program Evaluation (continued)
5.4.2.3
incentive
C C C I I A
5.4.3
to previous years
C C C C I A R
5.5 Initial Program Evaluation Report
5.5.1
Document and revise Initial Program
Evaluation Report
C C C I A C C R
5.5.2
Complete Initial Program Evaluation
Report
I I I I I I I I I I I A C C R
Assumptions
Individuals are designated as responsible for tasks for planning purposes and may delegate the tasks to peers or subordinates,
but are still responsible for timely and sufficient completion of the task
o For example, it is assumed that the Dean of the College of Health Professions will delegate most tasks to faculty, staff,
and/or students; the University Athletics Assistant Director will delegate most tasks to staff and/or athletes; the
Spectrum Health Representative will delegate most tasks to the appointed school nurse(s)

Communications Management Plan
32
Name Position Information/Message Method Timing/Frequency Sender
Tim Haist
Big Rapids Schools
Superintendent
Major project initiatives
and performance
metrics
Face-to-face
Phone
Email
As needed to gather
information;
Updates provided
monthly
Project
Manager
Sandy Enszer Executive Secretary
and performance
metrics;
Information to be
distributed to teachers,
Face-to-face
Phone
Email
As needed to gather
information;
Updates provided
monthly
Community
Liaison
Pete Kent
Big Rapids School Board
representative
and performance
metrics
Face-to-face
Phone
Email
As needed to gather
information;
Updates provided
monthly
Community
Liaison
Kenneth Fawcett
Spectrum Health
VP Healthier Communities
Performance
information
Phone
Email
As needed to gather
information;
Updates provided
monthly
Community
Liaison
Catherine Rybicki
Chief Operating Officer Big
Rapids and Reed City
Hospitals
and performance
metrics;
Information to be
distributed to school
nurse(s)
Phone
Email
As needed to gather
information;
Updates provided
monthly
Community
Liaison
Caren Dobreff
Spectrum Health Big Rapids
Registered Dietician
Nutrition Education
Program initiatives and
evaluation
Face-to-face
Phone
Email
As needed to gather
information;
Updates provided
monthly
Community
Liaison

33
Matthew Adeyanju
Dean of the College of Health
Professions
School Nurse Program
and Health Education
evaluation;
Information to be
distributed to
healthcare program
students
Face-to-face
Phone
Email
As needed to gather
information;
Updates provided
monthly
Community
Liaison
Jon Coles
Assistant University Athletics
Director
Fitness Incentive
evaluation;
Information to be
distributed to university
athletes
Face-to-face
Phone
Email
As needed to gather
information;
Updates provided
monthly
Community
Liaison
Various Media Partners Outreach initiatives Various
As needed to gather
information
Public
Relations
Lisa Buckingham
Homeless Student
Liaison/Counselor
and performance
metrics;
Information to be
Face-to-face
Phone
Email
As needed to gather
information;
Updates provided
monthly
Community
Liaison
Ron Pincumbe
Big Rapids High School
Principal
and performance
metrics;
Information to be
Face-to-face
Phone
Email
As needed to gather
information;
Updates provided
monthly
Community
Liaison

34
Lenore Weaver
Big Rapids Middle School
Principal
and performance
metrics;
Information to be
Face-to-face
Phone
Email
As needed to gather
information;
Updates provided
monthly
Community
Liaison
Kara Schafer
Brookside Elementary School
Principal
and performance
metrics;
Information to be
Face-to-face
Phone
Email
As needed to gather
information;
Updates provided
monthly
Community
Liaison
Kent Renee
Riverview Elementary School
Principal
and performance
metrics;
Information to be
Face-to-face
Phone
Email
As needed to gather
information;
Updates provided
monthly
Community
Liaison
Various
Parent Teacher Organization
(PTO)
Major project initiatives;
Information to be
distributed to students
Newsletter
Surveys
Monthly during
implementation
Principals
Annamaria Herrera Project Manager
Major project updates,
change requests, and
risks
Team meetings
As needed to share
information;
Weekly team meetings
Project
Team
Kevin Reimer-Ranke
Project Management
Specialist, Finance and
Operations
risks
Team meetings
As needed to share
information;
Project
Manager
Stephanie Sikorski
Project Management
Specialist, Public relations
risks
Team meetings
As needed to share
information;
Project
Manager

35
Shelby Albright
Project Management
Specialist, Community Liaison
risks
Team meetings
As needed to share
information;
Project
Manager
Shalena Campagna
Project Management
Specialist, Data Analyst
risks
Team meetings
As needed to share
information;
Project
Manager

36
Assumptions
Elementary age students do not have significant control over their own health and wellness
choices, therefore, communications will be directed towards parents
Some individuals are designated as information recipients for planning purposes and may
pass the information on when they delegate a tasks to peers or subordinates, but are still
responsible for timely and sufficient completion of the task
Constraints
All information will be communicated to students and parents through the school
principal and/or student liaison (counselor or student government), depending on the
nature of the message
All communications must comply with the restrictions set by state and federal regulations

37
Glossary
BRFS: Behavioral Risk Factor Survey
CDC: Centers for Disease Control and Prevention
CHINA: Community Health Needs Assessment
Chronic Disease: an illness lasting three months or more (U.S. National Center for Health
Statistics), which generally cannot be prevented by vaccines, cured by medication, nor be
expected to improve without remediation
HIPAA: Health Insurance Portability and Accountability Act
Media Partner: Individual, group, or organization with whom there exists a mutually beneficial
relationship providing both entities with visibility and brand or cause advantages in addition to a
range of other benefits defined by each partner
MOISD: Mecosta-Osceola Intermediate School District
PPACA: Patient Protection and Affordable Care Act
Stakeholder: individual, group, or organization influenced by or with an influence on the project
outcomes

High-Level Budget
38
High-Level Budget
The high-level budget for the project is calculated on the basis of costs associated to each WBS
ID number. This cost estimate for each WBS ID includes assumptions on resource or material and
the labor cost considering the amount of effort and number of workers required to perform the
activity. Further cost is calculated on the basis of internal cost and the external outsourced or
contract-based work.
The initial budget estimate was $1,000,000, later reduced to $225,000. Adjusted for cost
estimates based on specific work packages and more detailed information, the estimated budget
is a fraction of the initial estimate, coming to under $225,000.
Considering probable risks and other potential variations that may arise during the course of
project implementation, a 15% contingency amount to the estimated project cost is
recommended, bring the total estimated project cost including contingency to just over
$260,000.
The following assumptions were made in the process of estimating this budget:
The Project Team is comprised of the Project Manager and four Project Management
Specialists. The project manager will be engaged throughout the entire duration of the
project.
Some members of the Project Team will be completely engaged during their respective
phase of the project, but all will play a consulting and supporting role in some phases.
Project Team expenses are based on industry standard wages for a project manager,
consultants, and additional support personnel enlisted to assist the consultants.
The project is a community collaboration effort and will be eligible to apply for community
foundation and local business grants as available
High-level Budget
Project Team Expenses $150,000
Discovery Phase Expenses $5,000
Design Phase Expenses $40,000
Outreach Phase Expenses $10,000
Implementation Phase Expenses $20,000
Project Total $225,000
The Detailed Timeline with Dependencies and Costing details each of these expense categories
by WBS tasks, labor, material or resource, and anticipated funding source.

High-Level Budget
39
High-Level Budget and Detailed Timeline with Dependencies and Costing
The Detailed Timeline with Dependencies and Costing includes the timeline of each work breakdown
structure item with scheduling and dependencies. Each item has costs associated with it, as shown in the
chart. Below is a reference for all of the header items on the detailed timeline. Items without durations
are milestones.
Term Definition
Dependency ID Number assigned to each task for identifying predecessors
WBS Number assigned to each task according to its hierarchical position in the WBS
Task Name Name of the task from the WBS
Duration Length of time the task requires to be completed, in days
Start The calendar date that the task will be started on (Format: Day, MMM DD YY)
Finish The calendar date that the task will be completed on (Format: Day, MMM DD YY)
Predecessor ID Dependency ID of task(s) must be completed before a particular task may start
Resources List of resource(s) used in a task (Items in italics are materials; underlined items are
resources; all others are labor)
Costs Total estimated cost of the resource
Funding Source Potential or anticipated source of resource funding

Detailed Timeline with Dependencies & Costing
40
Dependency
ID
WBS
TaskName
Duration
(Days)
Start
Finish
Predecessor
ID
Resources
Labor
Materials
Resources
Cost
Funding
Source
1 1 Project Management 185 Mon Jan 25, '16 Fri Oct 7, '16
2 1.1 Initiating 1 Mon Jan 25, '16 Mon Jan 25, '16
3 1.1.1 Project charter 5 Mon Jan 25, '16 Fri Jan 29, '16 Project Manager * Sponsor
4 1.1.2 Project scope 5 Mon Jan 25, '16 Fri Jan 29, '16 Project Manager * Sponsor
5 1.2 Planning 8 Tue Jan 26, '16 Thu Feb 4, '16 2
6 1.2.1 WBS 3 Tue Jan 26, '16 Thu Jan 28, '16 Project Manager * Sponsor
7 1.2.2 RACI chart 3 Tue Feb 2, '16 Thu Feb 4, '16
6
10
Project Manager *
Sponsor
8 1.2.3 High-level timeline 2 Fri Jan 29, '16 Mon Feb 1, '16 6 Project Manager * Sponsor
9 1.2.4 High-level budget 3 Fri Jan 29, '16 Tue Feb 2, '16 6 Project Manager * Sponsor
10 1.2.5 Stakeholder register 5 Tue Jan 26, '16 Mon Feb 1, '16 Project Manager * Sponsor
11 1.2.6 Communications plan 3 Tue Feb 2, '16 Thu Feb 4, '16 10 Project Manager * Sponsor
12 1.2.7 Executive scorecard 2 Tue Jan 26, '16 Wed Jan 27, '16 Project Manager * Sponsor
13 1.3
Executing, Monitoring,
and Controlling
129 Tue Apr 12, '16 Fri Oct 7, '16
14 1.3.1 Quality control 129 Tue Apr 12, '16 Fri Oct 7, '16 Project Manager * Sponsor
15 1.3.2 Schedule control 129 Tue Apr 12, '16 Fri Oct 7, '16 Project Manager * Sponsor
16 1.3.3 Cost control 129 Tue Apr 12, '16 Fri Oct 7, '16 Project Manager * Sponsor
17 1.3.4 Scope control 129 Tue Apr 12, '16 Fri Oct 7, '16
18 1.4 Closeout 155 Mon Mar 7, '16 Fri Oct 7, '16 13
19 1.4.1 Final change log 155 Mon Mar 7, '16 Fri Oct 7, '16 Project Manager * Sponsor
20 1.4.2 Project book 155 Mon Mar 7, '16 Fri Oct 7, '16 Project Manager * Sponsor

41
DependencyID
WBS
TaskName
Duration(Days)
Start
Finish
PredecessorID
Resources
Labor
Materials
Resources
Cost
FundingSource
21 2 Discovery Phase:
Completed Youth Health
Needs Assessment
Report
15 Tue Apr 12, '16 Mon May 2, '16
22 2.1 Research 4 Tue Apr 12, '16 Fri Apr 15, '16
23 2.1.1 Review existing
Community Health Needs
Assessment
1 Tue Apr 12, '16 Tue Apr 12, '16 Data Analyst $296.00 Sponsor
24 2.1.2 Collect and review school
absenteeism metrics
1 Wed Apr 13, '16 Wed Apr 13, '16 Data Analyst $296.00 Sponsor
25 2.1.3 Collect and review local
hospital emergency room
metrics for youth
2 Thu Apr 14, '16 Fri Apr 15, '16 Data Analyst $592.00 Sponsor
26 2.2 Stakeholder Interactions 5 Tue Apr 12, '16 Mon Apr 18, '16
27 2.2.1 Identify and document
stakeholders
3 Tue Apr 12, '16 Thu Apr 14, '16 Community Liaison $720.00 Sponsor
28 2.2.2 Interview stakeholders to
determine level of
support
2 Fri Apr 15, '16 Mon Apr 18, '16 Community Liaison $480.00 Sponsor
29 2.3 Gap Analysis 4 Tue Apr 19, '16 Fri Apr 22, '16 21
30 2.3.1 Identify and document
existing youth health
programs and resources
3 Tue Apr 19, '16 Thu Apr 21, '16 Community Liaison $720.00 Sponsor

42
DependencyID
WBS
TaskName
Duration(Days)
Start
Finish
PredecessorID
Resources
Labor
Materials
Resources
Cost
FundingSource
31 2.3.2 Identify gaps between
youth health needs and
existing resources
1 Fri Apr 22, '16 Fri Apr 22, '16 Community Liaison $240.00 Sponsor
32 2.4 Impact Analysis 4 Mon Apr 25, '16 Thu Apr 28, '16
33 2.4.1 Identify impact of youth
health needs on local
schools and youth
2 Mon Apr 25, '16 Tue Apr 26, '16 Community Liaison $480.00 Sponsor
34 2.4.2 Identify impact of youth
health needs on local
healthcare provider
2 Wed Apr 27, '16 Thu Apr 28, '16 Community Liaison $480.00 Sponsor
35 2.5 Youth Health Needs
Assessment Report
2 Fri Apr 29, '16 Mon May 2, '16 21
25
28
31
36 2.5.1 Brainstorm solutions 1 Fri Apr 29, '16 Fri Apr 29, '16 Data Analyst $296.00 Sponsor
37 2.5.2 Document and revise
Youth Health Needs
Assessment Report
1 Mon May 2, '16 Mon May 2, '16 Data Analyst $296.00 Sponsor
38 2.5.3 Complete Youth Health
Needs Assessment
Report
Mon May 2, '16 Mon May 2, '16 Sponsor
39 3 Design Phase: Program
Implementation Plan
24 Tue May 3, '16 Fri Jun 3, '16 37
40 3.1 Program Administration 16 Tue May 3, '16 Tue May 24, '16

43
DependencyID
WBS
TaskName
Duration(Days)
Start
Finish
PredecessorID
Resources
Labor
Materials
Resources
Cost
FundingSource
41 3.1.1 Identify mechanism for
program administration
5 Tue May 3, '16 Mon May 9, '16 Community Liaison $1,200.00 Sponsor
42 3.1.2 Get authorization for
program administration
Mon May 9, '16 Mon May 9, '16 40
43 3.1.3 Approve appointments
for program
administration
1 Tue May 10, '16 Tue May 10, '16 41 Community Liaison $240.00 Sponsor
44 3.1.4 Identify program funding
sources
5 Wed May 11, '16 Tue May 17, '16 Community Liaison $1,200.00 Sponsor
45 3.1.5 Get authorization for
program funding
Tue May 17, '16 Tue May 17, '16 43
46 3.1.6 Apply for program
funding (as required)
5 Wed May 18, '16 Tue May 24, '16 44 Community Liaison $1,200.00 Sponsor
47 3.2 School Nurse Program 5 Tue May 10, '16 Mon May 16, '16 42
48 3.2.1 Establish program
objectives
1 Tue May 10, '16 Tue May 10, '16 Hospital Representative $400.00 Sponsor
49 3.2.2 Assess resource
requirements
3 Tue May 10, '16 Thu May 12, '16 Hospital Representative $1,200.00 Sponsor
50 3.2.3 Establish agreements
between local schools,
local hospital, and
university healthcare
programs (nursing,
2 Tue May 10, '16 Wed May 11, '16 Healthier Communities Rep $640.00 Sponsor

44
DependencyID
WBS
TaskName
Duration(Days)
Start
Finish
PredecessorID
Resources
Labor
Materials
Resources
Cost
FundingSource
51 3.2.4 Develop student
orientation and training
materials
3 Tue May 10, '16 Thu May 12, '16 Hospital Representative $1,200.00 Sponsor
52 3.2.5 Conduct nurse and
student background
checks
5 Tue May 10, '16 Mon May 16, '16 Community Liaison $1,200.00 Sponsor
53 3.2.6 Conduct student
5 Tue May 10, '16 Mon May 16, '16 Hospital Representative
Training Materials
$2,000.00
$200.00
Sponsor
Grant
54 3.2.7 Arrange program logistics 5 Tue May 10, '16 Mon May 16, '16
55 3.2.7.1 Arrange with schools for
a secure room with
locking cabinets
1 Tue May 10, '16 Tue May 10, '16 School Administrator $320.00 School
Budget
56 3.2.7.2 Arrange with local
hospital for allocation of
necessary medical
supplies
5 Tue May 10, '16 Mon May 16, '16 Healthier Communities Rep
Medical Supplies
$1,600.00
$2,500.00
Sponsor
57 3.2.7.3 Arrange with university
healthcare programs for
student scheduling and
transportation
3 Tue May 10, '16 Thu May 12, '16 University Healthcare
Programs Rep
$960.00 University
Budget
58 3.3 Health Education
Program
5 Wed May 11, '16 Tue May 17, '16 32

45
DependencyID
WBS
TaskName
Duration(Days)
Start
Finish
PredecessorID
Resources
Labor
Materials
Resources
Cost
FundingSource
objectives
2 Wed May 11, '16 Thu May 12, '16 Hospital Representative $800.00 Sponsor
requirements
3 Wed May 11, '16 Fri May 13, '16 Hospital Representative $1,200.00 Sponsor
between local schools,
local hospital, and
university healthcare
programs (nursing,
2 Wed May 11, '16 Thu May 12, '16 Healthier Communities Rep $640.00 Sponsor
62 3.3.4 Develop student
orientation and train-the-
trainer materials
3 Wed May 11, '16 Fri May 13, '16 Hospital Representative
Training Materials
$1,200.00
$200.00
Sponsor
Grant
63 3.3.5 Conduct nurse and
student background
checks
5 Wed May 11, '16 Tue May 17, '16 Hospital Representative $2,000.00
64 3.3.6 Conduct student
5 Wed May 11, '16 Tue May 17, '16 Hospital Representative
Training Materials
$2,000.00
$200.00
Sponsor
Grant
65 3.3.7 Arrange program logistics 1 Wed May 11, '16 Wed May 11, '16 32
a scheduled time and
room for educational
sessions
1 Wed May 11, '16 Wed May 11, '16 School Administrator $320.00 School
Budget

46
DependencyID
WBS
TaskName
Duration(Days)
Start
Finish
PredecessorID
Resources
Labor
Materials
Resources
Cost
FundingSource
67 3.3.7.2 Arrange with university
student scheduling and
transportation
1 Wed May 11, '16 Wed May 11, '16 University Healthcare
Programs Rep
Transportation
$320.00
$600.00
Sponsor
Grant
68 3.3.8 Develop program
curriculum and materials
based on program
objectives
3 Wed May 11, '16 Fri May 13, '16 Healthier Communities Rep $960.00 Sponsor
69 3.4 Nutrition Education
Program
3 Wed May 11, '16 Fri May 13, '16 32
objectives
2 Wed May 11, '16 Thu May 12, '16 Dietician $448.00 Sponsor
requirements
2 Wed May 11, '16 Thu May 12, '16 Dietician $448.00 Sponsor
between local schools
and local hospital
(nutritionist)
2 Wed May 11, '16 Thu May 12, '16 Healthier Communities Rep $640.00 Sponsor
73 3.4.4 Arrange program logistics 2 Wed May 11, '16 Thu May 12, '16
room for nutrition
education sessions
2 Wed May 11, '16 Thu May 12, '16 School Administrator $640.00 School
Budget

47
DependencyID
WBS
TaskName
Duration(Days)
Start
Finish
PredecessorID
Resources
Labor
Materials
Resources
Cost
FundingSource
75 3.4.4.2 Arrange with local
hospital nutritionist for
acquisition of necessary
supplies and equipment
2 Wed May 11, '16 Thu May 12, '16 Dietician
Nutrition Education Program
Supplies
$448.00
$5,000.00
Sponsor
Grant
76 3.4.5 Develop program
curriculum based on
program objectives
3 Wed May 11, '16 Fri May 13, '16 Dietician $672.00 Sponsor
77 3.5 Physical Fitness Incentive
Program
2 Wed May 11, '16 Thu May 12, '16 32
objectives
2 Wed May 11, '16 Thu May 12, '16 Community Liaison $480.00 Sponsor
requirements
2 Wed May 11, '16 Thu May 12, '16 Community Liaison $480.00 Sponsor
80 3.5.3 Arrange with schools for
facility for fitness
activities
2 Wed May 11, '16 Thu May 12, '16 School Administrator $640.00 School
Budget
81 3.5.4 Arrange with University
Athletics Director for
scheduling involvement
of athletes in physical
fitness programs
2 Wed May 11, '16 Thu May 12, '16 University Healthcare
Programs Rep
$640.00 University
Budget

48
DependencyID
WBS
TaskName
Duration(Days)
Start
Finish
PredecessorID
Resources
Labor
Materials
Resources
Cost
FundingSource
82 4 Outreach and Promotion
Phase: Outreach and
Promotion Plan and
Materials
20 Mon Jun 6, '16 Fri Jul 1, '16
83 4.1 Target Audience
Research
3 Mon Jun 6, '16 Wed Jun 8, '16
84 4.1.1 Identify effective
communication channels
3 Mon Jun 6, '16 Wed Jun 8, '16 Community Liaison $720.00 Sponsor
85 4.1.2 Develop effective general
messages
2 Mon Jun 6, '16 Tue Jun 7, '16 Community Liaison $480.00 Sponsor
86 4.2 Media Partner Selection
and Resource
Development
13 Wed Jun 8, '16 Fri Jun 24, '16 84
87 4.2.1 Research and select
media partners
3 Wed Jun 8, '16 Fri Jun 10, '16 Community Liaison $720.00 Sponsor
88 4.2.2 Align message and
schedule with that of
media partners
2 Mon Jun 13, '16 Tue Jun 14, '16 86 Community Liaison $480.00 Sponsor
89 4.2.3 Development media
resources
10 Mon Jun 13, '16 Fri Jun 24, '16
90 4.2.3.1 Print media outreach and
promotion
8 Wed Jun 15, '16 Fri Jun 24, '16
91 4.2.3.1.1 Print Flyers, pamphlets,
booklets, school
newsletter inserts
2 Wed Jun 15, '16 Thu Jun 16, '16 87 Community Liaison
Print Materials
$480.00
$1,000.00
Sponsor
Grant

49
DependencyID
WBS
TaskName
Duration(Days)
Start
Finish
PredecessorID
Resources
Labor
Materials
Resource
Cost
FundingSource
92 4.2.3.1.2 Get design approved 1 Fri Jun 17, '16 Fri Jun 17, '16 90 Community Liaison $240.00 Sponsor
93 4.2.3.1.3 Print and distribute 5 Mon Jun 20, '16 Fri Jun 24, '16 91 Community Liaison $1,200.00 Sponsor
94 4.2.3.2 Social media and website
outreach and promotion
9 Mon Jun 13, '16 Thu Jun 23, '16
95 4.2.3.2.1 Design content 3 Mon Jun 13, '16 Wed Jun 15, '16 86 Community Liaison $720.00 Sponsor
96 4.2.3.2.2 Get content approved 1 Thu Jun 16, '16 Thu Jun 16, '16 94 Community Liaison $240.00 Sponsor
97 4.2.3.2.3 Implement social media
and website outreach
5 Fri Jun 17, '16 Thu Jun 23, '16 95 Community Liaison $1,200.00 Sponsor
98 4.3 Initial Promotional Event 2 Mon Jun 6, '16 Tue Jun 7, '16
99 4.3.1 Arrange with schools for
facility
1 Mon Jun 6, '16 Mon Jun 6, '16 School Administrator $320.00 School
Budget
100 4.3.2 Arrange with University
Athletics Director for
scheduling involvement
of athletes in
promotional event
(informational booths
and activities)
2 Mon Jun 6, '16 Tue Jun 7, '16 University Athletics Rep. $800.00 University
Budget

50
DependencyID
WBS
TaskName
Duration(Days)
Start
Finish
PredecessorID
Resources
Labor
Materials
Resource
Cost
FundingSource
101 4.3.3 Arrange with university
healthcare student
participation in
promotional event
(informational booths
and sessions)
2 Mon Jun 6, '16 Tue Jun 7, '16 University Healthcare
Programs Rep
$640.00 University
Budget
102 5 Implementation Phase:
Complete Initial Program
Evaluation Report
45 Mon Sep 5, '16 Fri Nov 4, '16
103 5.1 School Nurse Program
Evaluation
22 Mon Sep 5, '16 Tue Oct 4, '16
104 5.1.1 Track number of students
served by school nurse
program
1 Mon Sep 5, '16 Mon Sep 5, '16 Hospital Representative $400.00 Sponsor
105 5.1.2 Conduct student survey
on effectiveness of
school nurse program
19 Mon Sep 5, '16 Thu Sep 29, '16
106 5.1.2.1 Develop student survey 3 Mon Sep 5, '16 Wed Sep 7, '16 University Healthcare
Programs Rep
$960.00 University
Budget
107 5.1.2.2 Distribute student survey
with school newsletter
15 Thu Sep 8, '16 Wed Sep 28, '16 105 Community Liaison $3,600.00 Sponsor
108 5.1.2.3 Provide survey
respondents with
incentive
1 Thu Sep 29, '16 Thu Sep 29, '16 106 Community Liaison $240.00 Sponsor

51
DependencyID
WBS
TaskName
Duration(Days)
Start
Finish
PredecessorID
Resources
Labor
Materials
Resource
Cost
FundingSource
109 5.1.3 Compare number of
health related absences
after program
implementation to
previous years
3 Fri Sep 30, '16 Tue Oct 4, '16 107 Data Analyst $888.00 Sponsor
110 5.2 Health Education
Program Evaluation
45 Mon Sep 5, '16 Fri Nov 4, '16
served by health
education program
2 Mon Sep 5, '16 Tue Sep 6, '16 Hospital Representative $800.00 Sponsor
on effectiveness of
health education
program
19 Mon Sep 5, '16 Thu Sep 29, '16
113 5.2.2.1 Develop student survey 3 Mon Sep 5, '16 Wed Sep 7, '16 University Healthcare
Programs Rep
$960.00 University
Budget
2 Thu Sep 8, '16 Fri Sep 9, '16 105 Community Liaison $480.00 Sponsor
respondents with
incentive

52
DependencyID
WBS
TaskName
Duration(Days)
Start
Finish
PredecessorID
Resources
Labor
Materials
Resource
Cost
FundingSource
after program
implementation to
previous years
2 Fri Sep 30, '16 Mon Oct 3, '16 107 Data Analyst $592.00 Sponsor
117 5.3 Nutrition Education
Program Evaluation
45 Mon Sep 5, '16 Fri Nov 4, '16
served by nutrition
education program
2 Hospital Representative $800.00 Sponsor
on effectiveness of
nutrition education
program
19 Mon Sep 5, '16 Thu Sep 29, '16
120 5.3.2.1 Develop student survey 3 Mon Sep 5, '16 Wed Sep 7, '16 Dietician $672.00 Sponsor
respondents with
incentive
after program
implementation to
previous years

53
DependencyID
WBS
TaskName
Duration(Days)
Start
Finish
PredecessorID
Resources
Labor
Materials
Resource
Cost
FundingSource
124 5.4 Physical Fitness Incentive
Program Evaluation
45 Mon Sep 5, '16 Fri Nov 4, '16
served by physical fitness
program
2 Mon Sep 5, '16 Tue Sep 6, '16 Community Liaison $480.00 Sponsor
on effectiveness of
physical fitness program
18 Thu Sep 8, '16 Mon Oct 3, '16
127 5.4.2.1 Develop student survey 16 Thu Sep 8, '16 Thu Sep 29, '16
128 4.4.2.1.1 Distribute student survey
129 4.4.2.1.2 Provide survey
respondents with
incentive
130 4.4.2.2 Compare number of
after program
implementation to
previous years
131 4.4.3 Initial Program Evaluation
Report
10 Mon Oct 3, '16 Mon Oct 17, '16 129

54
DependencyID
WBS
TaskName
Duration(Days)
Start
Finish
PredecessorID
Resources
Labor
Materials
Resource
Cost
FundingSource
132 4.4.3.1 Document and revise
Initial Program Evaluation
Report
10 Mon Oct 3, '16 Mon Oct 17, '16 Data Analyst $2,960.00 Sponsor
133 4.4.3.2 Complete Initial Program
Evaluation Report
Mon Oct 17, '16 Mon Oct 17, '16

Executive Score Card
55
Executive Score Card
The purpose of the executive scorecard is to communicate the overall progress of the project to the project sponsor, project stakeholders, and
the project team members. The executive scorecard will be updated weekly by the project manager at project team meetings, and will be used
as an input for both project status meetings and the project status reports.
Executive Scorecard
Project Start Date 1/25/2016 Project End Date 12/1/2016 Project Scope Project Budget
Current Project Phase Planning Current Date 3/26/2016 Project Timeline Actual Budget To Date $0
Overall Project Status On Track Total Project Budget $225,000 Project Quality Budget Variance To Date $0
Project Overview Detailed Progress by milestone
Project Sponsor: Spectrum Health Big Rapids Hospital
Project Manager: Annamaria Herrera
Project Team: Shelby Albright
Shalena Campagna
Kevin Reimer-Ranke
Stephanie Sikorski
Project Description: The Chronic Disease Prevention and
Health Promotion for Michigan Children project designs, implements,
and promotes the MI Healthy Child program to incentivize a healthy life
style in children and offer high quality medical care to children whom
otherwise could not access it
Deliverable/Action
Actual
Start Date
Actual
End Date
Current Status
Project charter 2/5/2016
Project scope 2/5/2016
WBS 2/15/2016 3/5/2016
Stakeholder register 2/15/2016 3/5/2016
RACI chart 2/15/2016 3/5/2016
Detailed timeline 2/15/2016 3/5/2016
Detailed budget 2/15/2016 3/5/2016
Communication plan 2/15/2016 3/5/2016
Executive scorecard 3/14/2016 3/26/2016
Project book 3/14/2016 3/26/2016
Executive presentation 3/14/2016
Status Legend Executive approval
Complete Needs Assessment Report
In Progress: On Track Implementation Plan
In Progress: Needs Attention Outreach Plan
In Progress: Late Program Evaluation Report
Not Started Project closeout

Change Log
56
Change Log
Change
ID
Category
Document
Changed
Description of Change
Submitted
By
Submission
Date
Status Disposition
Date
Approved
001
Summary
Milestones
Project Charter
Adjusted Summary
Milestone dates based on
development of Detailed
Timeline with
Dependencies
A. Herrera 2/24/2016 Resolved Accepted 3/19/2016
002
Summary
Milestones
Project Scope
Adjusted Summary
Milestone dates based on
development of Detailed
Timeline with
Dependencies
003
High-Level
Budget
Project Scope
Adjusted High-Level
Budget based on
development of WBS and
budget research
004 WBS WBS
Added project
management tasks
005
Communications
Management
Plan
Communications
Management
Plan
Added project team
meetings and
communications
006
Roles &
Responsibilities
RACI Chart
Adjusted RACI chart to
include project
management tasks added
to WBS
007
Budget and
Timeline
Detailed
Timeline with
Dependencies &
Costing
Adjusted timeline and
budget to include project
management tasks added
to WBS
008
Budget and
Timeline
Detailed
Timeline with
Dependencies &
Costing
Adjusted to clarify labor,
material, and resource,
expenses

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