This document summarizes a webinar presented by Basware and Fluxym on fueling procurement-to-pay processes with high quality e-invoice data. The webinar covered how organizations can automate AP processes through static rules and dynamic AI/ML, examples of insights that can be gained from invoice data, and compliance models for e-invoicing in different regions. It also provided an overview of paper, PDF, and e-invoices and recommended focus areas for organizations looking to improve invoice processing such as getting invoice receiving channels set up, ensuring supplier data quality, and reviewing invoice management processes.

1. Webinar with Basware and Fluxym
F U E L Y O U R P 2 P
W I T H H I G H Q U A L I T Y
E - I N V O I C E D A T A

2. 2
Y O U R
S P E A K E R S
Gustav Gnosspelius
Senior Technical Presales
Consultant
Basware
François Chevillotte
Consultant
Fluxym

3. 3
01 You want to automate?
Here is step 1
02 Trailblazers
Step 1 in practice
03 Invoices today
Compliance is a hot potato
Live Q&A to address your questions
AGENDA
04

4. 4
Are you using data for improving your
AP processes today?
P O L L # 1 :
1. Yes, fully
2. Yes, to some extent
3. No, but we want to
4. No, there is no need
5. Other

5. 5
5
• Save money by automation
• Manual processes cost
• Two ways
• Static automation through predefined rules
• Dynamic automation through AI/ML
(artificial intelligence/machine learning)
Y O U R W A N T S

6. 6
T H E F L Y W H E E L E F F E C T
More data
100%
visibility
Optimise
processes
Increase
business

7. 7
I N S I G H T E X A M P L E S
F O R A P P R O C E S S
• Why invoices are failing
• Prevent overpayment
• Optimise invoice timing
• Get automated suggestions
• Have a predictive analysis

8. 8
P O L L # 2 :
What is hindering you from improving
your data quality?
1. Internal processes / Resistance
2. Unwilling suppliers
3. Cost / Resources
4. Knowledge
5. Systems
6. Other
7. We have full data quality already

9. 9
W H A T D O O U R T O P
C U S T O M E R S D O ?
• Use a highly automated accounts payable process
• Very few or no manual processes
• Process electronic invoices straight through
• No human intervention
• Automatically capture all early-payment discounts
• Provide suppliers with self-service real-time visibility
• Status of invoices and payments
• Process invoices in one day or less

10. 10
10
Paper invoice PDF invoice E-invoice
Format Printed on paper PDF XML or XML + PDF
Typical delivery
method
Post, in-person Email, file-transfer Server-to-server
Generated in AR-system, Word AR-system, Word AR-system, Portal
Processing by
buyer
Manual key-in or
scanning + OCR
OCR or data
extraction
Imported directly
into AP-system
H O W I N V O I C E S C A N B E T R A N S F E R R E D
Lower cost
Faster
Better data

11. 11
T H E D I F F E R E N C E I N E - I N V O I C E
C O M P L I A N C E M O D E L S
• Post-audit view to compliance
• Freedom to choose e-invoicing method
• Mandatory e-invoicing
• Technical integration requirements
NORTH
AMERICA
AUSTRALIA &
NEW ZEALAND
EU B2B EU B2G
LATIN
AMERICA
ASIA, RUSSIA, TURKEY
VARYING COMBINATION OF LEGAL, TECHNICAL AND PROCESS REQUIREMENTS
POST AUDIT MODEL
(evidence)
CLEARANCE MODEL
(control)
ITALY

12. 12
POST AUDIT MODEL (EVIDENCE)
1
2
3
4 4
order
goods
invoice
supplier buyer
government
tax
declaration
tax
declaration

13. 13
1
2
3 5
POST AUDIT MODEL (EVIDENCE) CLEARANCE MODEL (CONTROL)
4
1
2
3
4 4
order
goods
invoice
supplier buyer
government
tax
declaration
tax
declaration
order
goods
supplier buyer
government
invoice invoice
HYBRID MODELS

14. 14
C O U N T R Y M O D E L S
Poland
• Mandatory go-live Jan 1st, 2024
• Several mandatory invoice fields
• Buyer needs to collect invoices from KSeF
• Responsibility mainly on sender side
France
• Mandatory go-live 2024-2026, depending
on company size
• E-invoice mandatory
• Invoice transfer through network or
through government portal
• Responsibilities both on sender and
receiver side

15. 15
I N T R O D U C I N G
T H E N E W G L O B A L
E - I N V O I C I N G
C O M P L I A N C E M A P
• Expert level knowledge on e-Invoice
compliance requirements in critically
important markets
• Available in a single browser based
free-to-access tool
• Continuously kept up-to-date by
Basware’s compliance experts
• Simply visit and bookmark
www.basware.com/compliance-map

16. Get invoice receiving
channels
• Basware Network
• EDI
• Supplier portal…
How to get ready?
What to focus on first?
Touchless invoice processing
Ensure Supplier Data
Quality
• Cleansing & Update
• Master Data
Review Invoice
management processes
• Automatic matching
• Approval workflows
• ERP integration

17. T H A N K Y O U