Migrating from QuickBooks Desktop to QuickBooks Online involves exporting your data, converting it, and then importing it into the online platform, allowing for remote access and real-time collaboration. Certain data types, like attachments, cannot be transferred, while budgeting and payroll information can be moved. The process includes updating desktop software, backing up data, and following specific steps to ensure a smooth transition.

1. QuickBooks Data Conversion
or Migration

2. QuickBooks Desktop to Online
Converting from QuickBooks Desktop to QuickBooks
Online involves exporting your data files from the desktop
platform, converting them using the QuickBooks Desktop
software, and importing the converted files. This process
ensures the continuity of your financial records and can be
managed with careful attention to detail or professional
assistance.

3. Move your QuickBooks Desktop File to
QuickBooks Online
Easily transition your financial data by moving the
QuickBooks Desktop file to QuickBooks Online. Streamline
your accounting process with cloud-based access, real-
time collaboration, and automatic updates. Follow simple
steps to migrate your data seamlessly and unlock
enhanced features for efficient financial management.
Experience improved flexibility and convenience today
Convert QuickBooks Enterprise to
QBO

4. Why Convert from QuickBooks Desktop to
QuickBooks Online
• One of the most compelling reasons to convert from QuickBooks
Desktop (QB Desktop) to QuickBooks Online (QBO) is the ability to
access your financial data from anywhere, at any time.
• QBO facilitates real-time collaboration among team members and
accountants.
• With QBO, you no longer have to worry about manually installing
software updates or maintaining hardware.
• QBO offers seamless integration with a wide range of third-party
applications.
• While the subscription model of QBO might seem more expensive
compared to the one-time purchase of QB Desktop.

5. When to Move from QuickBooks Desktop to
QuickBooks Online
Deciding when to move from QuickBooks Desktop to QuickBooks Online (QBO)
depends on several factors, including your business needs, the features you require,
and the advantages of cloud-based software.
Need for Remote
Access
Collaboration Needs
Automation and Integration
Ease of Use and
Updates
Data Recovery and Data Security

7. What’s Move and Don’t Move over to
QuickBooks Online
Move
s
• Budgets
• Inventory
• Multi-Currency
• Payroll
• Online Banking
• QuickBooks Payments
• Sales Tax
Dones Not Moves
• Attachments/Document Center docs
• Budgets
• Transactions with 3 different currency
types
• Bank Feeds setup
• Previous years' payroll history
• QuickBooks Time
• Price Levels

9. Process for Moving QuickBooks Desktop File to
QuickBooks Online
Migrating your QuickBooks Desktop file to QuickBooks Online involves several
steps. Below is a detailed guide to help you through the process:
Step 1: Prepare Your QuickBooks Desktop Data
• Update QuickBooks Desktop: Ensure that you are using the latest version of
QuickBooks Desktop. You can check for updates by going to Help > Update
QuickBooks Desktop.
• Backup Your Data: Create a backup of your QuickBooks Desktop file. This is
crucial in case something goes wrong during the transfer.
• Condense Data: If your company file is large, you may want to condense
QuickBooks data to improve the transfer process.

10. Step 2: Create a QuickBooks Online Account
• Go to the QuickBooks Online website
• Select the Signup link
If you don’t already have an account, sign up at the QuickBooks Online website.
Choose the plan that best fits your business needs.
Step 3: Export Your QuickBooks Desktop Data
Log in to QuickBooks Online: Open a web browser and log in to your QuickBooks
Online account.

11. Export Data from QuickBooks Desktop
• Open QuickBooks Desktop and your company file.
• Go to Company > Export Company File to QuickBooks Online.
• If you don’t see this option, you may need to update your QuickBooks Desktop or
download the migration tool from Intuit’s website.
Import Process
• Choose your QuickBooks Online company or create a new one.
• Follow the on-screen prompts to complete the export process. This may take some
time depending on the size of your data file.

12. Step 4- Verify QuickBooks Online Data
• Check Your Data: Once the export is complete, log in to QuickBooks Online
and verify that all your data has been imported correctly.
• Check your lists (customers, vendors, accounts, items).
• Check your balances and reports to ensure they match your QuickBooks
Desktop data.
• Connect Bank Accounts: If you were using online banking in QuickBooks
Desktop, you will need to reconnect your bank and credit card accounts in
QuickBooks Online.
• Recreate Recurring Transactions: Any recurring transactions set up in
QuickBooks Desktop will need to be recreated in QuickBooks Online.

13. Step 5- Start Using QuickBooks
Online
Once you have verified your data
and adjusted your settings, you can
start using QuickBooks Online for
your day-to-day accounting tasks.

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