This presentation discusses the Fluent User Interface introduced in Microsoft Office 2007 onwards in much depth.

1. GROUP 1
BATCH: FEB’15 EVENING
TIMING: 3:30 TO 7:30
FACULTY: MR. ASHWANI
BANSAL

2. FLUENT USER
INTERFACE
A STUDY ON THE USES AND IMPORTANCE
OF FUI IN MICROSOFT OFFICE 2007 &
ONWARDS.

3. ACKNOWLEDGEMENTS
We would like to express our special thanks of
gratitude to our teacher Mr. Ashwani Bansal
who gave us the golden opportunity to do this
wonderful project on “Fluent User Interface”.
He helped us in doing a lot of research and as a
result we came to know about so many new
things.
Thank-you Sir.
GROUP 1

4. INDEX
• INTRODUCTION OF A FLUENT INTERFACE
• INTRODUCTION OF FUI IN MICROSOFT OFFICE
• FEATURES OF FUI
• CUSTOMIZATION OF FUI
• APPLICATIONS OF FUI
• IMPORTANCE OF FUI
• IMPACT OF FUI : A STUDY
• FUI GOING FORWARD: OFFICE 365
• CONCLUSION

5. INTRODUCTION OF A FLUENT
INTERFACE
 The field of Application
Programming Interface (API)
witnessed a revolution when the
terms “ fluent interface” were first
coined by Evans and Fowler.
 In general, a “Fluent Interface” is a
design pattern which contributes to
a better code with fluency and
structure.
 It is designed to make a
programming code more readable
to the user because it flows
naturally like a sentence.
 The workload of the coder
Eric Evans
Martin Fowler
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6. PRINCIPLES OF A FLUENT
INTERFACE
1. METHOD CHAINING: Traditionally, a code
requires one line per command, but by using the
principle of method chaining, multiple fluent
commands are chained together in a single line.
2. MORE READABLE API: Since a fluent user
interface can be used when a code needs to be
simplified in terms of reading and usage, it
makes the programming interface more readable
to the user.
3. VAST APPLICABILITY: The concept applies to
even applications such as Microsoft Office where
the idea is to simplify the user interface by
adding fluency. GROUP 1

7. TRADITIONALLY
USING FLUENT
INTERFACE
private static void traditionalWay ()
{
traditionalPersons = new TraditionalPersonFinder () ;
traditionalPersons.setFirstNAme(“Jeff”);
traditionalPersons.setlastNAme(“Koala”);
traditionalPersons.setIncludePhoto(true);
traditionalPersons = (TraditionalPersonFinder) traditionalPersons.find();
}
private static void fluentInterfaceWay ()
{
Persons = (PersonFinder) new PersonFinder ().FirstName(“Jeff”).
lastNAme(“Koala”). setIncludePhoto().find();
}

8. User interfaces before 2007 lacked
many features which made it obsolete
such as:
 Limited SmartArt: Communicate
more effectively with high- impact
graphics.
 Limited Chart & diagrams: Includes
3-D shapes, transparency and other
effects.
 No Quick Access Tool Bar: Using
quick style and document themes
quickly change the appearance of
document.
 Unorganized: Compared to the FUI,
the group of commands for quick
access were not at all organized for
INTRODUCTION OF FUI IN MICROSOFT
OFFICE

9. INTRODUCTION OF FUI IN MICROSOFT
OFFICE
 Microsoft Office was
revolutionized 2007 onwards,
with the introduction of a new
look and a new way of
interacting with the program
called the ”Microsoft Office
Fluent user interface”.
 Initially it was introduced in
only Word, Excel, PowerPoint
and individual features of
Outlook since it centered
around document authoring.
 The original prototype was
released in MIX 2008 in Las
Vegas
Word
Excel
PowerPoint
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10. COMPONENTS OF FUI
OFFICE MENU
• The Microsoft Office
button contains
command related to
working with entire
documents (rather
than document
content)
FLUENT RIBBON
• The most vital
component of FUI, it
replaces the menus
and toolbars. It has
3 components: tabs,
groups and finally
command buttons.
QUICK ACCESS
TOOLBAR
• This toolbar
provides easy
access to the most
frequently used
commands. This
can be customized
for specific users.
COMMAND
BUTTONS
• These are the
smallest units on the
ribbon which cater
to specific
commands for
content formatting
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11. SPECIAL FEATURE OF FUI: LIVE
PREVIEW
“LIVE PREVIEW” is a new
feature as part of the FUI
which temporarily applies
formatting on the focused text
or object when any formatting
button is moused-over.
This allows users to have
a preview of how the
option would affect the
appearance of the object,
without actually applying

12.  FUI offers new style sheets (quick styles) and ability to switch easily
among them.
 Default font now ‘Calibri’ instead of ‘Times in new roman’.
 Word count listed by default in the status bar.
 New contextual spell checker, signified by a wavy blue underline
analogous instead of wavy red underline for misspelling.
 Full screen reading layout that shows two pages at a time with
maximal screen usage.
 Building blocks, which lets one save frequently used content, so
that they are easily accessible for further use.
 Drops function for insert/picture from scanner or camera can be
added manually.
OTHER FEATURES OF FUI IN OFFICE
2007
GROUP 1

13.  Outlook now indexes the e- mails, contacts, tasks, calendar entries
and other items, to speed up searches.
 Outlook can now support multiple calendars being worked with
simultaneously. It also supports web calendars.
 Outlook includes a To Do Bar, which integrates the calendar,
appointments and tasks items, in a concise view.
 MS PowerPoint offers several new themes, layouts, tables and
chart for better presentations.
 MS PowerPoint provides better proofing tools as a part of the new
FUI
 It includes slide sharing libraries for sharing data over a network
effectively.
OTHER FEATURES OF FUI IN OFFICE
2007
GROUP 1

14. • Modifying an open
XML format file
• i.e. customize the
ribbon associated
with a particular
document only.
Document
level
customization
• Using COM add
ins
• Customizing the
ribbon applies to
the entire
application not just
the document.
Application
level
customization
CUSTOMISATION OF FUI:
RIBBON
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15. Steps:
1) Customization is an
easy process in MS
Office 2007
onwards.
2) Path : File ->
Option ->
Customize ribbon.
3) Create new tab/
groups
4) Add commands to
that.
5) Click Ok to see the
changes made in
Ribbon
CUSTOMISATION OF FUI:
RIBBON
GROUP 1

16.  Same as ribbon
customization, QAT is
easily customize with
FUI.
 As name itself says,
QAT will help user to
use commands quickly
Steps:
 Path : File -> Option ->
Quick Access Toolbar
 Add commands to
Customize Quick
Access Toolbar
CUSTOMISATION OF FUI: QUICK ACCESS
TOOLBAR
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17. The office button in 2010 has a
new look, and its been added to
Outlook and One-note, which
didn’t have it before. You’ll find
many of the same options as
before, along with a number of
new ones.
OFFICE 2007 OFFICE 2010
FUI: OFFICE 2007 VS 2010
Office 2007 users are familiar with
the office button, the big round
button in the upper –left corner of
office applications , from which
you can select a variety of tasks
and options.
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18.  Students and MNC :
 Enjoy attractive designs,
transitions and animations
while preparing
presentations.
 Formatting tools will show as
tabs when we working on a
specified task.
 Different types of smart arts
are available.
 Action buttons - Give the
selected object an action to
carry out when we click on it.
 Professionals :
 Accessing formulas easily
under the formula tab in MS
Excel.
 More data tools are available in
excel ( like consolidate data ).
 While creating a table in MS
Access, table tools are
available to make task easy.
SCENARIOS FOR APPLICATION
OF FUI

19.  Magazine and other document creations :
 Attractive styles and fonts added also,
different types of cover pages can satisfy
users need which means new document
formatting may improves value of magazine.
 Users can access for predefined equations
and symbols.
 There is new feature to switch window to
another document while working on one.
 And the reference tab is very user friendly to
create table of contents, citation,
bibliography, caption etc.
SCENARIOS FOR APPLICATION
OF FUI
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20. FOCUSED
RESULT-ORIENTED
FLUENT
FUNCTIONAL
TIME-SAVING
REVOLUTIONARY
IMPORTANCE OF FUI
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21. IMPORTANCE OF FUI
 Focused interface: It is designed to make the commands
you need, in the context of the task you are currently
performing, easily available. Example: The “format” tab for
images or “chart layout” tab for charts.
 Result oriented interface: FUI is basically designed to
enable users to achieve their results faster and easily while
using Office Applications. Example: 80% of the most
frequently used commands were put within one click of the
ribbon.
 Fluent access: The new interface offers fluency in access of
commands to the users which was never possible in the
earlier interface. Example: The ribbon offers fluency which
was not available in the menu dropdowns.
GROUP 1

22. IMPORTANCE OF FUI
 Improved functionality: FUI offers a wide range of new
functions to the user which enable him to manage his
documents in a much more efficient manner. Example: live
preview, document protection, SmartArt, etc.
 Time-saving: This interface allows quicker access, faster
command searching and better functions, thus the user will
save time and even be more productive in his work. The
same work will be done faster.
 Revolutionary: By completely changing the old interface,
FUI became the much needed revolution to help users to
move forward in terms of their IT skills to manage documents,
presentations, data bases and so on.
GROUP 1

23. In August 2007, Microsoft issued a “White
Paper” based on a study conducted by
Forrester consultancy on the overall impact
of Microsoft Office 2007. It analyzed
responses to the most significant changes
made by Microsoft in its office suite.
IMPACT OF FUI
GROUP 1

24. SCOPE OF IMPACT
 What are the benefits an end user can expect from
the new user interface ?
 What is the overall ease of use and level of
satisfaction experienced by end users ?
 What are the most popular methods of training ?
What will be the effect on help desk support
requirement ?
 Will there be an effect on the productivity of end
users ? If yes, how significant & long lasting will the
impact be ?
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25. TYPES OF USERS
 For the purpose of conducting
an effective online survey,
categorization of the 1,000
users was necessary :
Forrester Consulting considered
an “advanced” user to be any
respondent who used an office
application on daily basis and
uses more advanced features &
categorized rest users to be
“general” users.
Advanced
48%General
52%
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26. INITIAL FEEDBACK
 End users react very positively to the benefits of the
Fluent user interface.
 The average end user experiences a short-term
reduction in productivity, but becomes more
productive within a few weeks.
 The majority of users do not see significant changes
in their help desk requirements compared with their
experience on previous versions of Office.
 A majority of respondents are not using training
during their transition, though some do indicate that
training would be beneficial.
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27. USER QUALIFICATIONS
 All respondents used the Office 2007 (not pre-
release version).
 Respondents had to use at least one of the following
programs to qualify for survey: MS-Word, Excel,
Outlook, or PowerPoint.
 A cross section of industries, age group, &
professional titles all from North America was
represented.
 For clarity purpose, Forrester Consulting referred to
the Fluent User Interface as “Office 2007 user
interface” in the survey.
GROUP 1

28. les
satisf
3%
don’t
know
2%
more
satisfied
44%
equally
satisfied
51%
less satisfied don’t know
more satisfied equally satisfied
• Satisfaction level: since many
changes take place in 2007
version as compared to the
previous versions even than only
3-4% show a negative feel. And
more than 95% says more or
equally satisfied.
• User inter face: advanced
users are more positive about
ease of use but non frequent
user are less satisfied.
same
39%
easier
44%
more difficult
15%
don’t know
2%
same easier more difficult don’t know
STUDY FINDINGS
GROUP 1

29. • Productivity compare to
previous version: advanced user
faced a good productivity while
general user feel it same. Around
88% user feels it more or same
productive.
• Help desk requirement :
people have different
experience of help desk
requirement . Only 16.2%
users said that they require
helpdesk assistance more
remain
same
33%
increased
slightly
45%
increased
significantly
15%
decreased
7%
remain same
increased slightly
increased significantly
same
57%
less frequent
21%
more frequent
16%
don’t know
6%
same less frequent more frequent don’t know
STUDY FINDINGS
GROUP 1

30.  Benefits of FUI: more than 88% of the users strongly agrees
or agrees on the points of benefits like, improved look, more
features, work more efficiently, easy to understand etc.
 Time to get more proper ease : about 60% users said that it
take 1-2 weeks to get ease with this preface while some take
3-4 weak to get addicted to this pre face.
 Speed of work: in short run people said that in first 2-3 days
they took 34 minutes to do a work which earlier took 30
minutes and now they are taking 25 minutes to do the same
30 minutes work.
 Training requirement: around 60 % user do not require any
training, while for the others the online training method was
preferred.
STUDY FINDINGS
GROUP 1

31.  Invest some money in training : Preliminary training whether
online or classroom based will help user to switch over to new
version from old one. It will help them to be more productive in
a shorter period of time.
 Expect some preliminary changes : Due to change in user
interface significantly to improve the user productivity, there
may be a short term decline in the productivity or performance.
It takes users a short term period to familiarize themselves
with new interface.
 Anticipate overall benefits : A large no. of users said found it
more easy to use and were more satisfied. Thus we can said
that it benefited the end user and was easily implemented.
FINAL IMPLICATIONS FOR
USERS
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32. GOING FORWARD
Complete Office.
In the clouds.

34. CONCLUSION
 Revolution: The introduction of FUI brought about a
much needed revolution in the Office interface which
brought about many advantages to the users.
 Feedback: Initially, the users took time to adapt to the
new interface, however, over time the interface allowed
them to achieve their results faster and with more ease.
 Development: FUI developed from its original
introduction in 2007 to its later versions which made the
interface even more user friendly by allowing
customizations and added features.
 Future of FUI: The future of this interface is entirely
based on cloud computing which enables users to
practically carry their office on the go with exceptional
GROUP 1

35. BIBLIOGRAPHY
The following sourced were used in preparing
this presentation:
 “Why Microsoft? ” A paper released by
Microsoft in October 2007
 “White paper on FUI” issued by Microsoft and
Forrester Consulting in August 2007.
 “OFFICE 365 Cloud Connected” An article by
Microsoft in its publications in 2014.
 www.digitalcontentfactory.com
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36. THANKYOU !
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