This document outlines a segmented service model and quarterly schedule for retirement plan management. It recommends that all plans have a centralized compliance file, defined fiduciary responsibilities, a written business plan, and periodic investment and provider monitoring. It presents a four step process for organizing, formalizing, monitoring, and implementing plan management: 1) gather initial data, 2) formalize the plan process within 60 days, 3) implement an annual timeline, and 4) monitor the plan annually. Key activities include developing an investment policy statement, establishing service timelines, and conducting oversight meetings, communications, and fiduciary education according to the quarterly schedule.

1. Now what ?!?
Copyright 2013 FSS, a division of fi360, Inc.

2. Run around
and
panic.

3. 4
musts

4. segmented
service
models
1

5. 1 32 4

6. Small Under 3 million
Mid-size Plan 3 million – 10 million
Large Plan 11 million – 50 million
Super-size 51 million plus
1 32 4

7. a MINIMUM level
of documentation
2

8. 1 32 4

9. 1 32 4All plans
should have:
• Plan compliance file centralized
• Fiduciary responsibilities defined,
understood, and accepted

10. 1 32 4
• Written business plan to manage
the plan investments formalized
• Periodic investment monitoring
conducted

11. 1 32 4
• Goals & objectives clearly defined
• Periodic review & benchmarking
of service providers conducted

12. quarterly service
schedule
3

13. 1 32 4
Investment
Due Diligence
QTLY
Annual
Plan Review
Q1
Fiduciary
Formalization
Q2
Provider
Due Diligence
Q3
Participant
Communications
Q4

14. flexibility
4

15. 1 32 4

16. HOW?

17. 1
4
2
3
ORGANIZE FORMALIZE
MONITOR IMPLEMENT

18. 1
4
2
3
ORGANIZE FORMALIZE
MONITOR IMPLEMENT
Initial Meeting
to Gather
Data
Within 60 Days
Plan Process is
Formalized
Annual
Timeline is
Implemented
and
Monitored

19. • Identify the plan fiduciaries
• Understand goals and objectives of the
plan
• Establish IPS criteria
• Collect plan documents for compliance
file
1ORGANIZEInitial Meeting
to Gather
Data

20. New Client Packet
 Fiduciary Worksheet
 Goals and Objectives Worksheet
 IPS Development Worksheet
 Document Checklist
1ORGANIZEInitial Meeting
to Gather
Data

21. • Investment policy developed
• Plan compliance file set-up
• Plan service timeline established
• Participant service timeline established
2FORMALIZEWithin 60 Days
Plan Process is
Formalized

22. Deliver to client:
 IPS for review/signature
 12-month service timeline
2FORMALIZEWithin 60 Days
Plan Process is
Formalized

23. • Investments monitored according to
established timeline
• Oversight meetings conducted as
appropriate
• Participant communications schedule
implemented
• Fiduciary education initiatives executed
3IMPLEMENTAnnual
Timeline is
Implemented

24. • Annually revisit plan procedures and
effectiveness
• Conduct benchmark study every three
years
• Review participant readiness as
appropriate
4MONITORAnnual
Timeline is
Monitored

25. 3IMPLEMENT
Annual
Timeline is
Implemented
and
Monitored
Investment
Due Diligence
QTLY
Annual
Plan Review
Q1
Fiduciary
Formalization
Q2
Provider
Due Diligence
Q3
Participant
Communications
Q4
4MONITOR

26. Annual
Plan Review
Q1
Fiduciary
Formalization
Q2
Provider
Due Diligence
Q3
Participant
Communications
Q4
Quarterly Document Packs =
New Client Packet +

27. client management formula™
turn-key compliance, simplified

28. Leverage and relax.