The facility condition assessment template is designed to evaluate and manage the condition of facilities systematically, identifying maintenance needs, safety hazards, and compliance issues. It assists facility managers, maintenance teams, and safety inspectors in making informed decisions regarding repairs and budget allocations, ultimately enhancing safety and prolonging asset lifespan. Key features include real-time data collection, customizable templates, and automated reporting to streamline the assessment process and improve overall facility management.

1. Facility Condition Assessment
This template is designed to aid in the evaluation of facility
conditions, ensuring all necessary areas are assessed
comprehensively and systematically for optimal management
and maintenance planning of facilities.
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Facility Condition Assessment Form
The Facility Condition Assessment Form is designed to
evaluate the overall condition of a facility. It assists in
identifying maintenance needs, safety hazards, and
compliance issues. The form facilitates data collection on
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2. various components, including structural integrity, plumbing,
electrical systems, and HVAC operations. Proper evaluations
can ensure safety and enhance asset longevity while
optimizing repair costs. Completing this form helps
managers make informed decisions about facility
improvements and budget allocations. The collected data
can also assist in planning major renovations or upgrades.
Stakeholders can leverage this assessment to prioritize
projects based on urgency and resource availability.
Ultimately, the form serves as a foundational tool for
maintaining optimal facility conditions.
Who Uses This Form
Facility Managers
Facility managers utilize this form to assess and manage the
condition of physical assets effectively.

3. Maintenance Teams
Maintenance teams leverage this form to identify and
address repair needs promptly and efficiently.
Safety Inspectors
Safety inspectors employ this form to ensure compliance
with safety standards and regulations within facilities.
Budget Planners
Budget planners use this form to determine capital
expenses and prioritize budget allocation for repairs.
Key features streamline facility
assessments effectively and
efficiently.
Customizable Field Templates
Create tailored field templates that suit specific
facility requirements or assessment criteria for
varied evaluations, enhancing the data collection
process.
Real-Time Data Collection
Collect assessment data in real time using mobile
devices, ensuring that information is accurate and
up-to-date for timely decision-making.
Automated Reporting Tools

4. Benefits include improved facility
management and enhanced safety
oversight.
Generate comprehensive reports automatically,
providing insights and summaries of assessed
conditions for easy review and analysis.
Mobile Compatibility
Access the assessment form via mobile devices,
allowing inspectors and managers to perform
evaluations on-site without delays.
Integration with Existing Systems
Seamlessly integrate with third-party software and
tools, facilitating data sharing and improving overall
workflow efficiency.
Task Assignment Features
Assign maintenance tasks directly from the
assessment results, ensuring issues are tracked and
prioritized for resolution.
Enhanced Decision-Making

5. Improved data accuracy leads to better-informed
decisions regarding necessity and urgency in facility
maintenance and capital allocation.
Increased Safety Compliance
Routine assessments help identify safety hazards
early, thereby minimizing risks and ensuring
compliance with local regulations and standards.
Cost Savings
Early detection of maintenance issues can lead to
significant cost savings through timely repairs and
reduced emergency services.
Streamlined Workflow
Efficient processes and features such as task
assignment and reporting optimize workflow,
reducing time spent on administrative tasks.
Longer Asset Lifespan
Regular assessments prolong asset lifespan by
ensuring proactive maintenance, thereby maximizing
return on investments in facilities.
Customizable Solutions

6. Facility Condition Assessment
This template is designed to aid in the evaluation of
facility conditions, ensuring all necessary areas are
assessed comprehensively and systematically for
optimal management and maintenance planning of
facilities.
Get on Mobile Download PDF
Facility Condition Assessment
This template is designed to aid in the evaluation of
facility conditions, ensuring all necessary areas are
assessed comprehensively and systematically for
optimal management and maintenance planning of
facilities.
General Information
Collect initial general information regarding the facility
being assessed.
Customization options enable organizations to tailor
the assessment form to meet their specific needs
and parameters effectively.

7. Name of the facility being assessed and its location.
Please enter the full name and address of the facility.
Name of the person conducting the facility condition
assessment.
Enter the full name of the assessor responsible for this evalu
Date of the assessment, indicating when it was
conducted.
mm/dd/yyyy
Select the date on which the assessment took place.
Describe any specific issues or concerns related to this
facility.
Provide details of any specific problems or areas of
concern you have noted.
Please select the facility type under assessment from
the options provided.
Residential
Commercial
Industrial
Institutional
Mixed-Use
Choose one facility type that best describes the building
being evaluated.

8. Indicate the primary use of the facility being assessed.
Office
Manufacturing
Retail
Educational
Healthcare
Select the primary function of the facility from the listed
options.
Confirm if the facility has been updated within the last
five years.
Please confirm if any renovations or upgrades have
been made recently.
Select the current condition of the facility based on
your assessment.
Excellent
Good
Fair
Poor
Critical
Evaluate the overall condition and select the appropriate
option.
Determine if there is a known history of structural
issues.
Please indicate if there have been any known
problems in the facility's structure.

9. Specify the type of building construction used in the
facility.
Wood
Steel
Concrete
Masonry
Hybrid
Select the construction type that best describes the
structure.
Structural Assessment
Evaluate the structural integrity and overall condition of
the facility.
Comment on the visible structural elements and their
conditions.
Describe the condition of walls, roofs, and other structural
elements.
Upload photos of crucial structural areas including any
damages.
Upload a file
or drag and drop
PNG, JPG, GIF up to 10MB
Attach clear images showing the structural areas
being assessed.

10. Provide the signature of the assessor after completing
this section.
Upload a file
or drag and drop
PNG, JPG, GIF up to 10MB
Sign in the space provided to confirm the
evaluation has been completed.
Note any recommendations for structural
improvements or repairs.
List suggestions for enhancements or repairs needed for the
Indicate if a recent structural inspection has been
conducted.
Please confirm whether a structural assessment
took place in the near past.
Identify the age of the building from the options
provided.
Less than 10 years
10-20 years
21-30 years
31-40 years
Over 40 years
Select the range that best describes the age of the
facility.

11. Choose the type of roof system in place on the facility.
Flat
Gable
Hip
Shed
Mansard
Select the roofing system that is currently installed.
Confirm if there are any visible signs of foundation
issues.
Please indicate if there are noticeable problems
with the building's foundation.
Select the condition of the exterior walls based on your
visual assessment.
Excellent
Good
Fair
Poor
Requires Immediate Attention
Evaluate the condition of the walls and choose the
appropriate option.
Determine if there are any existing safety barriers in
place.
Please confirm whether safety barriers or
guardrails are utilized around critical areas.
Utilities Assessment

12. Assess the functionality and condition of utility systems
within the facility.
Document observations regarding the electrical
systems and their state.
Describe the condition of wiring, panels, and overall
electrical safety.
Attach pictures of utility installations showing their
current condition.
Upload a file
or drag and drop
PNG, JPG, GIF up to 10MB
Upload photographs of utility areas, such as water
heaters and HVAC systems.
Indicate the age of the main utility systems in the
facility.
Provide the years of installation for important utility systems

13. Sign as confirmation that utility assessment has been
thoroughly completed.
Upload a file
or drag and drop
PNG, JPG, GIF up to 10MB
Add your signature here to validate that this section
has been properly evaluated.
Select the primary heating system used in the facility
from the options available.
Central Heating
Radiant Heating
Heat Pump
Space Heater
None
Choose the heating system that best describes the
facility's setup.
Indicate if the facility has undergone any major
plumbing upgrades.
Please confirm if plumbing systems have been
updated or replaced recently.

14. Select the source of water supply for the facility.
Municipal Supply
Well Water
Rainwater Harvesting
Borehole
Other
Identify where the water supply originates from for the
facility.
Confirm whether the electrical system was inspected
in the last year.
Please indicate if a recent electrical inspection was
performed.
Choose the type of waste management system
implemented at the facility.
On-site disposal
Municipal waste collection
Recycling program
Composting
None
Select the waste management option that accurately
describes the facility.
Determine if there are backup power systems available
in the facility.
Please state whether backup generators or
alternative power sources are present.

15. Safety and Compliance Assessment
Examine the facility for compliance with safety
regulations and standards.
List potential safety hazards and compliance issues
noted during the assessment.
Detail any observed safety risks, regulatory compliance
problems, or violations.
Identify any missing safety equipment such as fire
extinguishers.
Mention any essential safety gear that is absent from the fac
Upload images of any safety hazards identified within
the facility.
Upload a file
or drag and drop
PNG, JPG, GIF up to 10MB
Provide clear photographs of any hazards or areas
requiring special attention.
Record the last date when safety inspections were
conducted.
mm/dd/yyyy
Indicate when the most recent safety checks took place
in this facility.

16. Indicate if the facility complies with local building
codes.
Please confirm whether all local regulations and
codes are being followed.
Select the status of fire safety measures in place at the
facility.
Fully Compliant
Partially Compliant
Not Compliant
Non-existent
Pending
Evaluate and choose the option that reflects the fire
safety status.
Confirm if emergency exit routes are clearly marked.
Please indicate whether all emergency exits are
signposted and visible.
Choose the type of fire detection system installed at
the facility.
Smoke Detectors
Heat Detectors
Sprinkler System
None
Other
Select the fire detection system currently in place.

17. Determine if training for emergency procedures has
occurred.
Please confirm if staff have been trained on
emergency response procedures.
Select the type of security system present at the
facility.
CCTV
Access Control
Alarm System
None
Combination
Choose the security measures that are implemented in
the facility.
Final Recommendations
Provide overall recommendations based on the
assessments conducted.
Summarize the key findings from the condition
assessment overall.
Provide a brief summary that captures all major
assessment conclusions.
Outline critical recommendations for the facility's
management team.
List essential actions to be taken based on your assessmen

18. Attach any additional relevant photos that reinforce
your findings.
Upload a file
or drag and drop
PNG, JPG, GIF up to 10MB
Continue to provide photos that support your final
recommendations.
Provide a final signature to validate this assessment
report.
Upload a file
or drag and drop
PNG, JPG, GIF up to 10MB
Sign here to confirm the authenticity of the
document and your assessments.
Indicate if a follow-up inspection is recommended
within the next year.
Please confirm whether a follow-up evaluation is
advised.

19. Choose the priority level for recommended
improvements identified during the assessment.
Immediate Action Required
High Priority
Medium Priority
Low Priority
No Action Needed
Select the priority level for suggested enhancements.
Confirm if budgeting for repairs has been initiated.
Please state if financial planning for repairs is
underway.
Select the type of improvements recommended based
on the assessment findings.
Structural Repairs
Utility Upgrades
Safety Enhancements
Cosmetic Upgrades
None
Choose the kinds of enhancements that are suggested.
Determine if an external consultant's expertise will be
sought for major issues.
Please indicate whether outside specialists will be
consulted for significant concerns.

20. Select the level of urgency for completing the
recommended actions.
Immediate
Within 3 Months
Within 6 Months
Within 1 Year
No Urgency
Choose how urgent it is to address the recommended
actions.
Submit
FAQs
How can I create a new assessment form?
Can I integrate this form with other software?
Is real-time data collection available?
How do I generate reports?
Can I use this form on mobile devices?
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Who can access the assessment reports?

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