It is the first part of "Preparation for a presentation" workshop I hosted for Electric Power University English Club to share my experience with other members.

1. Part 1: Introduction
NGUYEN HOAI SON
- Website: www.nguyenhoaison227.blogspot.com
- Email: nguyenhoaison227@gmail.com
- Linkedin: http://www.linkedin.com/in/nguyenhoaison227
(Feel free to contact me if you have any questions)

2. TABLE OF CONTENTS
1. Free-talk
2. Introduction
3. The key elements of an effective presentation
4. Step-by-step
5. Useful tips for a presentation
6. Practice and correct mistakes
7. Homework.
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3. FREE-TALK
Work in pairs and talk about anything you like.
Examples:
 Your family
 Your next examination
 Your school
 Your close friend
 Your first love
 Your childhood
 Your job in the future
 …
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4. INTRODUCTION
To
an effective
presentation
To
the impact of body
language and voice
To
for gaining and
keeping the
attention of
the audience
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5. THE KEY ELEMENTS
#1: Tell your audience what you’re going to say.
#2: Say it.
#3: Tell them what you have said.
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6. STEP-BY-STEP
5W
WHAT?
WHERE?
WHO?
WHEN?
WHY?
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7. PLANYOUR PRESENTATION
1. Introduction
 Grabber
 Thesis statement
 Speaker’s perspective
 Importance to audience
 Overview
2. Body
 Main points
 Illustration
3. Conclusion
 Review of grabber and thesis statement
 Call to action
 Concluding the grabber
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8. INTRODUCTION
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1. Fairly formal
 Hmm, perhaps we should begin.
 Good morning, ladies and gentlemen.
 On behalf of …, may I welcome you to …
 My name’s … and …
 For those of you who don’t know you already, …
 This morning, I’d like to discuss / report on / present about
…
 Today, I will be explaining …
 My presentation today will show …

9. INTRODUCTION
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2. More friendly
 Hello there! I’m … OK. Let’s get started
 Morning, everyone. I’m ….And now I will tell you …
 Thanks for coming. I’m …
 I’m … As you know, …
 I’m in charge of …
 What I want to do something is to talk to you / tell you /
show you about …

10. INTRODUCTION
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3. Using problem technique
 Suppose that … How would you …?
 How you ever wondered that why it is that …?You have?
Well, if I could show you …Would you be interested?
 How many people here …? Imagine that …? Do you think
that is possible?
 …

11. INTRODUCTION
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4. Using amazing facts technique
 Did you know that …?
 According to the last study, …
 Statistics show that …
 I read somewhere the other day that …
 …

12. INTRODUCTION
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5. Using story / anecdote technique
 You know …
When I think about …
I am reminded of …
 Have you ever been in the situation where …?
I remember when …
It turned out …
 …

13. TRANSITION WORDS
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Addition
 Not only … but also …
 Firstly, secondly …
 Furthermore …
 Moreover …
 And, then …
 Too, also, again …
 In addition …
 Additionally …
 Even more …
 Next …
 Lastly, finally …
 Besides …
 And, or, nor …
 In the same way …
 Both … and …
 Either / neither … or
 …

14. TRANSITION WORDS
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Contrast
 Of course … , but …
 However, otherwise …
 Nonetheless …
 Nevertheless …
 In contrast …
 Although, even though…
 On the other hand …
 On the contrary …
 Notwithstanding …
 After all, above all …
 Instead …
 Regardless …
 Whereas …
 Unlike …
 Different from …
 Conversely …
 …

15. TRANSITION WORDS
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Example
 In fact, in detail …
 In other words …
 For example, for distance …
 To illustrate …
 As an illustration …

16. TRANSITION WORDS
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Signposting
 To move on …
 To expand on …
 To digress …
 To go back …
 To recap …
 To include …
 To summarize …
 To turn to …
 To elaborate …
 …

17. ENDING A PRESENTATION
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1. Signal when you‟re close to the end
 Leave a silence of a few seconds to draw attention.
 “Now, I will finalize with the conclusions”, …
2. Summarize and conclude
 Make a short summary of what you said.
 Give the conclusions.
 Ignite a good applause. (*)
3. Ask for questions gracefully.
 Try to ask for questions in a more graceful way.
 For example: “I hope that I have been able to explain… If
you have any questions, I’m willing to answer them” .

18. SHOULD?
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1. Use simple language
2. Speak slowly
3. Edit visuals
4. Use more verbs
5. Use active verbs
6. Work with a trainer
7. Use transition words
8. Write numbers.

19. SHOULD NOT?
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1. Don‟t use abbreviations
2. Avoid jargon
3. Avoid slang
4. Avoid crutch words.

20. 10 MOST COMMON MISTAKES
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1. Lack of preparation
2. Poor use of visuals
3. Inappropriate humor
4. Not knowing the audience
5. Non-functioning equipment
6. Starting or ending a presentation late
7. Using a monotone voice
8. Too much material in too short a time
9. Not clarifying the topic.

21. THE MOST IMPORTANT FACTOR IN PRESETING
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Choice
of
words
13%
Tone of
voice
17%
Body
language
70%
FACTORS
“The most important thing in
communication is hearing what
isn't said.” - Peter F. Drucker.

22. PRACTICE EXERCISES & HOMEWORK
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Practice exercises:
 Present about University Entrance Examination in
Vietnam within 5-8 minutes.
 Introduce your career within 5-8 minutes.
Homework
 Introduce yourself within 5 minutes.
 Choose one of the following topics and present about it within
5-8 minutes.
 Living far from your family
 Cohabitation nowadays
 Facebook makes people closer?

23. QUOTES
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 “A wise man speaks because he has something to say, a fool speaks
because he has to say something”. – Plato.
 “It is better to say nothing and be thought a fool than to open your
mouth and remove all doubt”. - MarkTwain.
 “There is no such thing as presentation talent, it is called Presentation
Skills”. - David JP Phillips.
 “It takes one hour of preparation for each minute of presentation time”.
- Wayne Burgraff.
 “No one can remember more than three points.” - Philip Crosby.
 “The audience only pays attention as long as you know where you are
going.” - Philip Crosby.

24. QUOTES
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 “Ask yourself, „If I had only sixty seconds on the stage, what would I
absolutely have to say to get my message across.” - Jeff Dewar.
 “No one ever complains about a speech being too short!” - Ira Hayes.
 “The simplest way to customize is to phone members of the audience in
advance and ask them what they expect from your session and why they
expect it. Then use their quotes throughout your presentation.” - Alan
Pease.
 “Talk low, talk slow, and don‟t talk too much.” - John Wayne.

25. SOURCES
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 Presenting in English, Mark Powell.
 http://www.presentationprep.com
 http://www.thepresentationskills.com
 http://www.prezi.com