Slides from the 7.26.16 webinar, "Electronic Invoice in Latin America: Regional Compliance Information Session"

1. Esker Inc. 2016 www.esker.com
E-INVOICE IN
LATIN AMERICA
Regional Compliance Information Session

2. Electronic Invoice in Latin America: Regional Compliance Information Session
SPEAKER BIOS
Alex Cereghini, BDM, Esker, Inc.
Alex has worked for over 15 years in South Florida and Latin America as a consultant
helping organizations put together solutions that enhance SAP, Oracle and Microsoft
ERP environments. The primary focus of Alex’ career has been finding business value
in process improvement for large multinationals that have complex shared services
organizations, high transactional volumes and complexity. Alex is a frequent speaker
at user group events in Brazil, Argentina and the US. Alex holds a BS in Computer
Science from University of California at San Diego. When Alex is not transforming
business processes, he enjoys the outdoors, endurance sports and wine tasting.
Sergio Chaverri, CMO, Signature South Consulting
As the Chief Marketing Officer of "Signature South Consulting", Sergio is responsible
for the company´s strategic business development in Latin America. One of his main
objectives is supporting the technological revolution caused by millions of electronic
invoices that are generated in the world every day. Sergio is also the Co-Founder of
Gosocket Corporation, a B2b networking platform that allows companies of all sizes and
types to exchange electronic invoices and improve their business relationships. Sergio's
area of expertise is marketing and sales, he has an Industrial Engineering degree that
allows him to face the challenges of the market and reach his companies’ goals.

3. Electronic Invoice in Latin America: Regional Compliance Information Session
ONE SOLUTION FOR ALL PROCESSES
Your Customers
Customer Orders
Electronic Invoices
Your Company
Automate
Invoice and
transaction related
information Delivery
Optimize
No need to have
multiple vendors for a
single process
Unify
Interactions between the
vendor, the tax authority
and the customer
Simplify
With simple
communications compliance
becomes an enabler

4. Electronic Invoice in Latin America: Regional Compliance Information Session
COMPONENTS THAT MAKE UP A REGIONAL SOLUTION
Esker’s eInvoice Solution integrates to your ERP and provides
a single point of contact to all regional tax authorities
Customer Portal
Dashboards
PAC (Mexico)
XML/PDF
Formats
Archive
QR & Bar Code
Generation
Tax Authority
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5. Electronic Invoice in Latin America: Regional Compliance Information Session
100% AUTOMATED - 100% CLOUD
Email
Archive
Web Portal
Esker Automation
Electronic Invoice
www
Your Company

6. Electronic Invoice in Latin America: Regional Compliance Information Session
THE PROCESS (MÉXICO-CFDI)
1
Validate your
e-invoice from your
billing application
2
E-invoice is signed
according to
regulations
3
E-invoice is routed
via email or
published on
the web portal
4
Retrieve and track
your e-invoice on
the web portal
OR
• RFC Customer
• RFC Vendor
• Address
• Amount
• Payment Terms
• Currency
• Etc.…
• Folio# (UUID)
• Time and Date
• SAT Serial No.
• SAT Digital Stamp
• QR Code

7. Electronic Invoice in Latin America: Regional Compliance Information Session
THE PROCESS (LATAM GENERIC)
1
Validate your
e-invoice from your
billing application
2
E-invoice is signed
according to
regulations
3
E-invoice is routed
via email or
published on
the web portal
4
Retrieve and track
your e-invoice on
the web portal
OR
• Tax ID issuer
• Tax ID recipient
• Amount
• Payment Terms
• Currency
• Taxes
SAT
DIAN
SEFAZ

8. Electronic Invoice in Latin America: Regional Compliance Information Session
E-INVOICING WORLDWIDE
Latin America is considered one of the most developed regions of the planet in electronic invoicing
development. Chile, Mexico and Brazil are considers worldwide leaders, only compared with the
Nordic countries.

9. POLL QUESTION
WHAT COUNTRIES ARE MOST
RELEVANT TO YOU?

10. Electronic Invoice in Latin America: Regional Compliance Information Session
OVERVIEW OF LATIN AMERICA E-INVOICING MODELS

11. POLL QUESTION
ARE YOU CONCERNED ABOUT
UPCOMING MANDATES?

12. Electronic Invoice in Latin America: Regional Compliance Information Session
SEFAZ
(Brazil)
DGI
(Uruguay)
AFIP
(Argentina)
DIAN
(Colombia)
SRI
(Ecuador)
SUNAT
(Peru)
SAT
(Mexico)
DGT
(Costa Rica)
SAT
(Guatemala)
SII
(Chile)
SUPPLIER
INTERNAL
USERS
ERP
PAC
BUYER
INTERNAL
USERS
ERP

13. Electronic Invoice in Latin America: Regional Compliance Information Session
E-INVOICING MODEL OF ARGENTINA (ACCOUNTS RECEIVABLE)
 Launched in 2006, guided by tax authority of
Argentina, “AFIP” (Administración Federal de
Ingresos Públicos)
 No specific format of e-invoices (CE) defined by
tax authority, but SSC suggests clients use XML
format based on previous regional success
 Must use digital certificate for communicating with
AFIP platform to get authorization code, (CAE –
Código de Autorización de Emisión), required to
create graphic representation of the CE.
 AFIP does not validate e-invoices
 All sent and received e-invoices must be stored
for at least five years
 More info at: http://www.afip.gov.ar
SUPPLIER
INTERNAL
USERSERP
Digital
Certificate
TAX AUTHORITY
(AFIP)

14. Electronic Invoice in Latin America: Regional Compliance Information Session
E-INVOICING MODEL OF BRAZIL (ACCOUNTS RECEIVABLE)
 Third Latin American country to implement an e-invoicing model
 Launched in 2005, guided by tax authority of Brazil, “SEFAZ”
(Secretaría de Fazenda)
 E-invoices (NF-e) must be generated in specific XML format
with more than 400 fields required, regulated by tax
authority
 E-invoices must be signed using digital certificates issued
by certification authorities
 E-invoice must be validated on-line (in real-time) through
tax authority platform using web services provided
 Must generate graphic representations for each e-invoice
with mandatory linear barcode containing “Access Key
of the NF-e” using information from NF-e
 All sent and received e-invoices must be stored for at
least five years
 More info at: http://www.nfe.fazenda.gov.br/portal/
SUPPLIER
INTERNAL
USERSERP
Digital
Certificate
TAX AUTHORITY
(SEFAZ)

15. Electronic Invoice in Latin America: Regional Compliance Information Session
E-INVOICING MODEL OF CHILE (ACCOUNTS RECEIVABLE)
 Launched in 2002 (first model implemented in Latin America),
guided by the Chilean tax authority “SII” (Servicio de Impuestos
Internos)
 E-invoices (DTE) must be generated in a specific XML
format, regulated by tax authority
 E-invoices must be signed using digital certificates
issued by certification authorities
 E-invoice must be validated on tax authority platform
using web services provided
 Must generate graphic representation for each
e-invoice with mandatory PDF417 bar code
containing invoice information
 All sent and received e-invoices must be stored for
at least five years
 More info at: https://palena.sii.cl/dte/menu.html
SUPPLIER
INTERNAL
USERSERP
Digital
Certificate
TAX AUTHORITY
(SII)

16. Electronic Invoice in Latin America: Regional Compliance Information Session
E-INVOICING MODEL OF COLOMBIA (ACCOUNTS RECEIVABLE)
 Launched in 2009, guided by tax authority of Colombia, “DIAN”
(Dirección de Impuestos y Aduanas Nacionales)
 No specific format of e-invoices (DTE) defined by tax authority,
but SSC suggests clients use XML format based on previous
regional success
 Optional to digitally sign e-invoices, but each month companies
must generate summary of accounts payable and receivable,
must be signed with digital certificates issued by tax authority
 Must explicitly allow providers to invoice electronically,
otherwise provider must send paper invoice
 Tax authority does not validate e-invoices
 Solution providers must be ISO 9001 certified
 All sent and received e-invoices must be stored for at least
five years
 Launching new e-invoicing model based on best practices in
Chile, Brazil and Mexico
 More info at: http://www.dian.gov.co/ SUPPLIER
INTERNAL
USERSERP
Digital
Certificate
TAX AUTHORITY
(DIAN)

17. Electronic Invoice in Latin America: Regional Compliance Information Session
E-INVOICING MODEL OF COSTA RICA (ACCOUNTS RECEIVABLE)
 Launched in 2007, guided by tax authority of Costa Rica,
“DGT” (Dirección General de Tributación Directa)
 E-invoices (DE) must be generated in specific XML format,
regulated by tax authority
 E-invoices must be signed using digital certificates
issued by certification authorities
 Tax authority does not validate e-invoices
 You can generate graphic representations for each
e-invoice, SSC recommends clients add PDF417
barcode containing invoice information
 All sent and received e-invoices must be stored for
at least five years
 More info at: https://www.haciendadigital.go.cr
SUPPLIER
INTERNAL
USERSERP
Digital
Certificate
TAX AUTHORITY
(DGT)

18. Electronic Invoice in Latin America: Regional Compliance Information Session
 Launched in 2012, guided by the tax authority of Ecuador,
“SRI” (Servicio de Rentas Internas).
 The e-invoices (CE) must be generated in a specific XML
format, which is regulated by the tax authority.
 E-invoices must be signed using digital certificates
issued by certification authorities
 E-invoice must be validated on-line through tax
authority platform using web services provided
 Must generate graphic representations for each
e-invoice with mandatory QR barcode containing
invoice information
 All sent and received e-invoices must be stored
for at least five years
 More info at: http://www.sri.gob.ec
E-INVOICING MODEL OF ECUADOR (ACCOUNTS RECEIVABLE)
SUPPLIER
INTERNAL
USERSERP
Digital
Certificate
TAX AUTHORITY
(SRI)

19. Electronic Invoice in Latin America: Regional Compliance Information Session
E-INVOICING MODEL OF GUATEMALA (ACCOUNTS RECEIVABLE)
SUPPLIER
INTERNAL
USERSERP
Digital
Certificate
TAX AUTHORITY
(SAT)
 Launched in 2007, guided by tax authority of Guatemala,
“SAT” (La SAT)
 E-invoices (FACE) must be generated in specific XML
format, regulated by tax authority
 E-invoices must be signed by the GFASE (SAT Certified
Company) using digital certificates.
 E-invoice must be validated through private platforms
(GFASE)
 Must generate graphic representations for each
e-invoice with mandatory CAE information (Date and
Authorization number) and the GFASE information.
 All sent and received e-invoices must be stored for
at least five years
 More info at: http://portal.sat.gob.gt

20. Electronic Invoice in Latin America: Regional Compliance Information Session
 Launched in 2005 (second model implemented in Latin America), guided by
tax authority of Mexico, “SAT” (Servicio de Administración Tributaria)
 E-invoices (CFDi) must be generated in specific XML format, regulated
by tax authority
 E-invoices must be signed using digital certificates issued by
certification authorities
 E-invoice must be validated through private platforms (PAC)
 Must generate graphic representations for each e-invoice
with mandatory QR barcode containing a special hash
(“original chain”)
 Zone in the CFDi called “Adenda” where companies can add
business information required by some large buyers
 January 2010: generation of e-invoices mandatory for all
Mexican companies
 All sent and received e-invoices must be stored for at least
five years
 More info at: http://www.sat.gob.mx/…
E-INVOICING MODEL OF MEXICO (ACCOUNTS RECEIVABLE)
SUPPLIER
INTERNAL
USERSERP
Digital
Certificate
TAX AUTHORITY
(SAT)

21. Electronic Invoice in Latin America: Regional Compliance Information Session
 Launched in 2007, guided by tax authority of Peru, “SUNAT”
(Superintendencia Nacional de Aduanas y Administración Tributaria)
 E-invoices (CPE) must be generated in specific XML format, regulated
by tax authority
 E-invoices must be signed using digital certificates issued by
certification authorities
 E-invoice must be validated on-line through tax authority
platform using web services provided
 Summary of accounts payable and accounts receivable must
be sent and validated once a month through tax authority
platform using web services provided
 Must generate graphic representations for each e-invoice
with mandatory barcode
 All sent and received e-invoices must be stored for at least
five years
 More info at: https://www.sunat.gob.pe
E-INVOICING MODEL OF PERU (ACCOUNTS RECEIVABLE)
SUPPLIER
INTERNAL
USERSERP
Digital
Certificate
TAX AUTHORITY
(SUNAT)

22. Electronic Invoice in Latin America: Regional Compliance Information Session
E-INVOICING MODEL OF URUGUAY (ACCOUNTS RECEIVABLE)
SUPPLIER
INTERNAL
USERSERP
Digital
Certificate
TAX AUTHORITY
(DGI)
 Launched in 2011, guided by tax authority of Uruguay,
“DGI” (Dirección General Impositiva)
 E-invoices (CFE) must be generated in specific XML format,
regulated by tax authority
 E-invoices must be signed using digital certificates
issued by certification authorities
 E-invoice must be validated on-line through tax
authority platform using web services provided
 Must generate graphic representations for each
e-invoice with mandatory QR barcode containing
invoice information
 All sent and received e-invoices must be stored for
at least five years
 More info at: http://www.dgi.gob.uy

23. POLL QUESTION
DO YOU HAVE A CENTRALIZED
COMPLIANCE DEPARTMENT?

24. www.esker.com