Tamara Kennedy-Hill from GMIC outlines best practice steps that can be taken to make events more sustainable. These steps can be delivered using the framework APEX/ASTM.
Sustainability in Action as a Sponsor: Coca ColaEIBTM
As one of the London 2012 Olympic Sponsors, with a strong focus on sustainability, this session will outline some case study examples from the view point of the sponsor of a major international event.
Based on his Masters thesis on the differences between ISO 20121 standards and the AOEX/ASTM standards, Andrew Walker presents a full explanation of how these two standards can work together.
The state of sustainability in the events industryEIBTM
Based on research conducted within the Industry, Jackie will present findings from the UK Centre for Events Management detailing the current adoption, levels of interest and evidence of best practice in sustainability within the Events Industry.
In August 2014, SSC completed a peer benchmarking analysis of the athletic wear industry that examined the sustainability performance of five prominent brands: Adidas, Lululemon, Nike, Puma, and Under Armour. During this process, we focused on six different dimensions of sustainability with four categories as a part of each dimension:
-Governance - Materiality, Ethics, Risk, Communications
-Environment - Energy & Climate, Waste & Recycling, Water, Land Use & Biodiversity
-Workplace - Diversity, Health & Safety, Training & Education, Working Conditions
-Community - Philanthropy, Volunteering, Community Investment, Engagement
-Product - Life Cycle Management, Product Quality, Product Safety, Packaging
-Supply Chain - Materials Stewardship, Green Purchasing, Social Standards, Engagement
Not only did we assign four categories to each dimension, but for thoroughness we applied a three prong analysis to each dimension reviewing policies, programs, and performance to each category.
It is also important to note that SSC relies only on publically available data when conducting a peer benchmarking assessment.
Obtaining a green audit for your organization is a great step in a sustainable direction. But often a company finds that moving beyond this point is difficult. Identifying a specific route to take can be challenging with so many options of change available. But have no fear...this Slideshare will allow you to review your audit, and use it to propel you forward. It prepares you for both the pros and cons of change so that you can easily overcome obstacles when they arise.
The steps that Sustainability Change Management lays out are geared for both formal and informal leaders, who are ready to involve their employee base beyond just their green team. While getting a team rallied behind sustainable initiatives is not a simple task, it is a feasible one when leaders are aware of how to educate their peers, communicate plans, and positively address resistance to their efforts.
Another often neglected but important step in managing change is rewarding good behavior. This Slideshare brings this element to the forefront and examines how to successfully reward employees. Even simple recognition can give your employees a major boost.
Embrace the change for a greener business market and hear all that Sustainability Change Management has to say!
http://www.sustainabilityconsulting.com/extra-resources/sustainable-manufacturing-comparing-lean-six-sigma-and-total.html With growing environmental and social concerns, many organizations are feeling the pressure to reevaluate their business practices in accordance with sustainability standards. Retailers, costumers, and stakeholders expect manufacturers to develop production methods which will have minimal environmental impacts.
How are manufacturing facilities making these mass shifts in business? Through both independent initiatives and in conjunction with management systems that have already been created.
For those with manufacturing facilities, this one is for you!
Sustainability in Action as a Sponsor: Coca ColaEIBTM
As one of the London 2012 Olympic Sponsors, with a strong focus on sustainability, this session will outline some case study examples from the view point of the sponsor of a major international event.
Based on his Masters thesis on the differences between ISO 20121 standards and the AOEX/ASTM standards, Andrew Walker presents a full explanation of how these two standards can work together.
The state of sustainability in the events industryEIBTM
Based on research conducted within the Industry, Jackie will present findings from the UK Centre for Events Management detailing the current adoption, levels of interest and evidence of best practice in sustainability within the Events Industry.
In August 2014, SSC completed a peer benchmarking analysis of the athletic wear industry that examined the sustainability performance of five prominent brands: Adidas, Lululemon, Nike, Puma, and Under Armour. During this process, we focused on six different dimensions of sustainability with four categories as a part of each dimension:
-Governance - Materiality, Ethics, Risk, Communications
-Environment - Energy & Climate, Waste & Recycling, Water, Land Use & Biodiversity
-Workplace - Diversity, Health & Safety, Training & Education, Working Conditions
-Community - Philanthropy, Volunteering, Community Investment, Engagement
-Product - Life Cycle Management, Product Quality, Product Safety, Packaging
-Supply Chain - Materials Stewardship, Green Purchasing, Social Standards, Engagement
Not only did we assign four categories to each dimension, but for thoroughness we applied a three prong analysis to each dimension reviewing policies, programs, and performance to each category.
It is also important to note that SSC relies only on publically available data when conducting a peer benchmarking assessment.
Obtaining a green audit for your organization is a great step in a sustainable direction. But often a company finds that moving beyond this point is difficult. Identifying a specific route to take can be challenging with so many options of change available. But have no fear...this Slideshare will allow you to review your audit, and use it to propel you forward. It prepares you for both the pros and cons of change so that you can easily overcome obstacles when they arise.
The steps that Sustainability Change Management lays out are geared for both formal and informal leaders, who are ready to involve their employee base beyond just their green team. While getting a team rallied behind sustainable initiatives is not a simple task, it is a feasible one when leaders are aware of how to educate their peers, communicate plans, and positively address resistance to their efforts.
Another often neglected but important step in managing change is rewarding good behavior. This Slideshare brings this element to the forefront and examines how to successfully reward employees. Even simple recognition can give your employees a major boost.
Embrace the change for a greener business market and hear all that Sustainability Change Management has to say!
http://www.sustainabilityconsulting.com/extra-resources/sustainable-manufacturing-comparing-lean-six-sigma-and-total.html With growing environmental and social concerns, many organizations are feeling the pressure to reevaluate their business practices in accordance with sustainability standards. Retailers, costumers, and stakeholders expect manufacturers to develop production methods which will have minimal environmental impacts.
How are manufacturing facilities making these mass shifts in business? Through both independent initiatives and in conjunction with management systems that have already been created.
For those with manufacturing facilities, this one is for you!
This presentation provides an introduction to the key concepts of the sustainable supply chain, providing definitions of sustainability, explaining climate change and the ways that supply chains can be expected to change in the future, as a result of the need to "go green".
Green design principles are introduced, including the need to avoid creating a "monstrous hybrid". The limitations of recycling are explained and the need for business models centred upon reuse is made clear. The presentation is designed for use at HE5 and HE6 (UK second year or final year Bachelors degree) but it could also be of interest to companies and individuals.
The slides are downloadable, and the download includes presenter notes – plus a short sustainability game that was used in class.
This presentation provides a summary of the white paper Engaging Employees in the Company’s Sustainability, which goes through five steps to head your company in a sustainable direction, each step exploring how to successfully integrate sustainability into your bottom line.
The benefits that come from greening your business go beyond simply feeling good, indeed tangible benefits result. Greener behavior reduces costs associated with energy consumption, waste disposal, and paper use. Customers will also respect a company with green initiatives.
The key to integrating sustainability into your company’s bottom line is to get everyone involved, especially employees.
NYU Stern School of Business Presents: Training Students for a Sustainable Fu...Antea Group
Tensie Whelan, Director of the Center for Sustainable Business at NYU Stern School of Business, discussed how future business leaders are being prepared to deal with these issues, and more as part of WorldView 2017: The Future of Food and Beverage.
Notes from Stanford conference: Advancing Socially and Environmentally Responsible Supply Chains (Stanford Center for Social Innovation & Stanford Global Supply Chain Management Forum) and Greener by Design (GreenBiz.com)
ISTD Green Management Seminar by Mr. S Raghupathy of CII on 3rd Aug 2011Revathi Turaga
Mr. Raghupathy, the Executive Director at CII – Sohrabji Godrej Green Business Centre, spoke to ISTD (Indian Society for Training & Development) Hyderabad Chapter members on \'Going Green\' and \'Green Management\'! Green Management is part of the current retooling efforts in academia and industry to address the grand challenge of environmental sustainability.
This presentation provides an introduction to the key concepts of the sustainable supply chain, providing definitions of sustainability, explaining climate change and the ways that supply chains can be expected to change in the future, as a result of the need to "go green".
Green design principles are introduced, including the need to avoid creating a "monstrous hybrid". The limitations of recycling are explained and the need for business models centred upon reuse is made clear. The presentation is designed for use at HE5 and HE6 (UK second year or final year Bachelors degree) but it could also be of interest to companies and individuals.
The slides are downloadable, and the download includes presenter notes – plus a short sustainability game that was used in class.
This presentation provides a summary of the white paper Engaging Employees in the Company’s Sustainability, which goes through five steps to head your company in a sustainable direction, each step exploring how to successfully integrate sustainability into your bottom line.
The benefits that come from greening your business go beyond simply feeling good, indeed tangible benefits result. Greener behavior reduces costs associated with energy consumption, waste disposal, and paper use. Customers will also respect a company with green initiatives.
The key to integrating sustainability into your company’s bottom line is to get everyone involved, especially employees.
NYU Stern School of Business Presents: Training Students for a Sustainable Fu...Antea Group
Tensie Whelan, Director of the Center for Sustainable Business at NYU Stern School of Business, discussed how future business leaders are being prepared to deal with these issues, and more as part of WorldView 2017: The Future of Food and Beverage.
Notes from Stanford conference: Advancing Socially and Environmentally Responsible Supply Chains (Stanford Center for Social Innovation & Stanford Global Supply Chain Management Forum) and Greener by Design (GreenBiz.com)
ISTD Green Management Seminar by Mr. S Raghupathy of CII on 3rd Aug 2011Revathi Turaga
Mr. Raghupathy, the Executive Director at CII – Sohrabji Godrej Green Business Centre, spoke to ISTD (Indian Society for Training & Development) Hyderabad Chapter members on \'Going Green\' and \'Green Management\'! Green Management is part of the current retooling efforts in academia and industry to address the grand challenge of environmental sustainability.
What's new in sustainability standards: certification!
Presentation from Webinar by Karl Pfalzgraf, Vice President, Sustainability Assurance, iCompli Sustainability
For full webinar click here http://www.icomplisustainability.com/
Covers following main points:
What is sustainability?
What are the business benefits of sustainability?
The sustainability journey
Sustainability in the supply chain
Sustainable events standards
Overview of ASTM and its criteria
Overview of ISO 20121 and its criteria
Overview of GRI event sector supplement and reporting requirements
Purpose of certification
iCompli approach to certification
Fostering Innovation in Postal Service Environmentally Preferable Shipping Su...Michael R. Barr
Fostering Innovation in Postal Service Environmentally Preferable Shipping Supplies
Sustainability Metrics Project
Michael R. Barr, Alicia M. Case & Kim Werdeman
December 2012
M.Sc. in Sustainability Management | SUS 602 - Enterprise Excellence
National University
The United States Postal Service (USPS) seeks to improve on revenue and brand identity on its retail shipping packaging and product lines that generated $11 billion in sales in FY 2011. Shipping supplies that are not considered environmentally preferable are candidates for improvement. Improvements will consist of integration of sustainable aspects such as economic and social value, efficient use of energy and materials, recycled content, compostability or biodegradability, and non-toxicity into identified shipping packaging and products. Identified packaging and product lines will be certified by a third party eco–labeling program, and measured as environmentally preferable retail products for profitability, volume, weight, and greenhouse gas measurements.
It is being proposed that a product innovation team be formed for the purpose of using Six Sigma methodologies to determine importance, problems or opportunities, improvements, and sustainable gains necessary to foster gains and improvements in shipping supplies not considered environmentally preferable.
"Sustainability Trends within Supply Chain Management" Lisa Geason-Bauer
Consumers today are very concerned about the impact products; services and the companies who produce them have on the greater world. Commercial buyers and end user consumers are looking for independent third party assurances regarding the health and safety of a specific product as well as detailed information on the supply chain that created that product. This session will focus on addressing trends within sustainable supply chain management, third party reporting/certification and environmental, health product declarations.
Small-medium business sustainability metrics yalonis-SEC5.12chrisyalonis
This slide presentation was presented by Chris Yalonis at the Sustainable Enterprise Conference in California in May, 2012. It contains best practices in measuring sustainable performance in small-medium businesses.
Brief, but descriptive tutorial of the Scaled Agile Framework (SAFe) 4.5. Starts with impetus for agility, overview of lean and agile thinking, definition of portfolio management, explanation of SAFe and its values and principles, etc. Then, provides a level-by-level overview of SAFe, including case studies, metrics, business case, adoption statistics, roles, responsibilities, and other considerations. Closes with a nice summary of key SAFe implementation principles ...
Focused on the impact that local issues and stakeholders are going to have on the supply chain’s of many operating in China, I delivered the above presentation at the 2012 CHaINA conference in Shanghai.
Overarching goal of the presentation was to highlight opportunities for firms to strengthen current systems as well as understand/ plan for a future where the issues of environment, economy, and society increase pressure on both the top and bottom line of the firm.
#SocialFootprint: How Understanding Your Products' Social Impacts Will Create...Sustainable Brands
Social metrics are the new vanguard of sustainability. In a world of fast-paced communications, businesses need social impact data to find improvement opportunities and differentiate their products in the market. Consumers expect transparency of product impact on environmental and social issues.
Until now, there has not been a practical business tool that can be used by companies to assess the social impacts of their products.
Introducing the 'Handbook for Product Social Impact Assessment'; developed by PRé Sustainability and a Roundtable of 12 leading companies: Ahold, AkzoNobel, BASF, BMW Group, DSM, L'Oréal, Marks & Spencer, Philips, RB, Steelcase, The Goodyear Tire & Rubber Company, and a chemical company. The Handbook provides companies with a tool to understand risks and opportunities for product development, supply chain selection, and collaboration, and to improve reporting and communication in a credible way.
What You Will Learn:
Uncover why and how the social footprint of your products affects your business.
Learn how social footprinting can help you to understand possible risks and improvement opportunities for product development, supply chain selection, and collaboration.
Gain insights into unique corporate cases: learn how BMW, DSM and other members applied the methodology to assess the social impacts of their products.
Learn about the most common challenges expected and how to tackle them.
Gain insights into the next phase for development of the Product Social Footprinting methodology and the Round Table for Product Social Metrics.
Emerging Vertical Partnerships for Scale in Impact Measurement: The Case of t...Sustainable Brands
Jason Kibbey, Executive Director, Sustainable Apparel Coalition
David Hughes, Energy & Sustainability Services, Schneider Electric
Rick Ridgeway, VP, Environmental Initiatives, Patagonia
This session focuses on the evolution of Higg Index data, applications and prospects for further growth in the near term. The lineup specifically seeks to follow Higg Index data from birth to the final downstream user – in other words, all the way from high-level objectives, to resulting methodology, to data collection, to distribution, to final analysis. Come engage with the vertical partnership that is working on scaling this system of impact measurement.
Next Generation Project Management: Evolving, Transforming and Adapting to th...Kaali Dass PMP, PhD.
Organizations depend on projects and programs to enable business and operational capabilities. Rapid changes in technology, dynamic marketplace and customer awareness have forced organizations to become agile and deliver capabilities faster, better, and cheaper. Project Management professionals need to shift from traditional project management to agile project management practices. This needs a shift from command and control leadership to servant leadership. Multiple agile practices are evolving to meet the needs of the industry.
This presentation focuses on how an organization’s strategy is transformed into projects and programs, how traditional project management foundations are helping to improve agile project success.
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Township is a unique social enterprise in the Conference and Events Industry. This session will detail more about the initiative and perhaps trigger some ideas for your own social enterprise or some interesting eco-friendly delegate bags for your conference and events.
Commission for a Sustainable London 2012: Assuring Sustainability for the Lon...EIBTM
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The Crystal Building - A Sustainable Cities Initiative by SiemensEIBTM
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As a recent winner of the UFI Sustainable Development award, the Amsterdam RAI have a lot to talk about when it comes to sustainability - leading the way in addressing social, environmental and economic impacts. This session will outline some practical examples of how the RAI are achieving sustainability success.
A presentation on sustainability within the Canadian meetings industry, including an overview of the strategic approach undertaken by the Canadian Tourism Commission, followed by an in depth look at two examples of good practice from Tourism Vancouver and Travel Alberta.
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A Practical Guide to Sustainability in Meetings
1. A Practical Guide To
Sustainability in Meetings
November 2012 EIBTM
Tamara Kennedy-Hill, CMP
GMIC Executive Director
2. Key Elements of a Sustainable Event:
• Leadership and Vision
• Identify and Define Measureable Objectives
• Engagement of Stakeholders
• Integration into Operational Procedures
• Measurement and Performance
• Transparency and Reporting/3rd Party Certification
Courtesy of CSMP and MCI
www.gmicglobal.org
3. The Sustainability Paradigm
Innovation
Risk Management
Margin Improvement
Growth Enhancement
Job Creation Economic Resource Efficiency
Skills Enhancement Growth
Product Stewardship
Social Investments
Life-Cycle Management
Business Ethics
Products to Service
Security Socio- Eco-Efficiency
Economic
Socio-
Social Environmental Environmental
Progress Stewardship Clean Air, Water & Land
Diversity Emissions Reductions
Human Rights Zero Waste, Releases & Spills
Community Outreach
Labor Relations
Safety & Health
Environmental Regulations
Global Climate Change
Crisis Management
Source: Brundtland Commission Report, 1987 www.gmicglobal.org
Slide courtesy of Paul Salinger, Oracle
9. Scope and Examples
• Focus on 3-5 key areas that you can control, are
related to key issues of impact and are scalable
• Create specific indicators and targets to measure
performance
www.gmicglobal.org
10. KPI Examples
• Economic indicators: Estimate any cost savings/additions
associated with efforts:
– Shuttle reductions
– Signage reductions
– Food procurement– water bottles, local
– Print reductions
www.gmicglobal.org
11. KPI Examples
• Environmental Indicators:
– Shuttle fuel use
– Facility energy use
– Facility water use
– Venue waste
– Food miles
– Paper use
– Miles traveled
www.gmicglobal.org
12. KPI Examples
• Procurement: Environmental specifications and amounts
for
– Food & beverage procurement – amounts of local, organic, etc.
– Trade show procurement – carpet, signage, freight, materials
reuse, etc.
– Signage – reuse, recycled, donated.
– Printed materials – reductions, recycled content.
– Airline partnership program use.
www.gmicglobal.org
14. Strategic Objectives Actions KPIs Assigned To
1. Demonstrate latest industry Integrate elements of APEX/ASTM, Conduct a Gap analysis against APEX/ASTM Level 1
standards, measurement tools and ISO 20121 into the event planning criteria.
innovative approaches to test and cycle. Create a case study sharing process and performance to
model sustainable event management objectives of the 2013 event
theory in a practical way.
2. Create A Social Responsibility Engage local host committee to A minimum of 25% of registered attendees participate
Project and activate participation research and create a list of viable A minimum of $2000 US raised for NGO
from registered attendees project option to bring needed 2 media articles in local and/or industry press
support to an NGO whose mission
aligns with GMIC values
Create a pre-and post event survey of Achieve minimum of 75% approval rating based on
event delegates returned survey response to delegate perception of social
responsibility project
Publish survey results as part of case study
4. Actively engage conference For program committee, create a 40- -measurement of content education components (what
attendees through conference design 40-20 rule: 40 designed, 40 open for are the % at each level that we want to address)
and the content delivery of innovative delivery and 20 open for -Post Survey X% of respondents felt that they had gained
sustainability education. new opportunity knowledge or tools that would enable them to actively go
Assess level of sustainability home and implement change.
knowledge pre and post event -25% of the audience participates in a challenge to do one
act of change post event. 5 -10 Video testimonials
14
www.gmicglobal.org
16. Creation Process
• Review strategies and
actions completed to date
– corporate and event
organization
• Determine and assess
strategic objectives
• Develop plan to get there
• Identify holes
• Map out key activities
• Gain buy-in
www.gmicglobal.org
18. RFP – Planner Perspective
– Use your existing RFP
– Add the desired level
specifications
– Include a rating system
www.gmicglobal.org
19. RFP – Supplier Response
– Use your existing
bid materials
– Illustrate your
current level of
implementation
– Describe what will
be in place or a
willingness to
comply
www.gmicglobal.org
24. Questions?
Questions?
Tamara Kennedy-Hill, CMP
Executive Director
Green Meeting Industry Council
503-332-5739 direct
1-888-450-2098 main office
tamara@gmicglobal.org
www.gmicglobal.org
www.gmicglobal.org
Editor's Notes
All are found in standards, what does this mean?
This paradigm is like a three legged stool – each leg is important and supports the others. We are focusing on the environmental area, including the intersection of business and the environment (eco-efficiencies, product lifecycle design) and the intersection of society and the environment, incl. its impact on business (regulation and compliance). We are not saying that the social side of sustainability is not important but the environmental area seems to be first area of focus for our customers and overall is more measurable thus lending itself better to the application of software. Software is not the sole aspect or technology that is important in companies becoming ‘ greener ’ but it is one of the tools that can be used to support companies to manage, execute, and measure their environmental sustainability initiatives.
Script: So what does all this mean to you? To be able to understand these standards and apply them to your events will provide you with an expanded level of expertise. By following the standards and aspiring to be performing at the next level of the standard will afford you and your organization a concrete pathway to planning and producing credible, environmentally sustainable meetings. Furthermore, (next slide)
Andrew
AW-I modified colors to match previous slides, plus tweaked text Andrew ISO 20121, based on BS 8901: This is not a “green meetings” standard. It focuses on sustainable management of economic, social and environmental aspects of events including process , design , execution , documentation and process improvement APEX: Being developed by APEX in conjunction with the US Environmental Protection Agency and ASTM Int. Areas: Destinations, Accommodations, Venues , Transportation, Food and Beverage, Exhibitions, AV & Production, Communications, On-site Office GRI: Developing a reporting template for the events sector. Has previously created sector supplements for industries such as the financial sector.
Script: They are all important steps/components of an environmentally sustainable meeting. You do not have to do all of these. For the purposes of APEX/ASTM you are only required to meet APEX/ASTM standard. APEX/ASTM Environmentally Sustainable Event Standard is a prescriptive, measurable standard. BS 8901/ISO 20121 is great for developing a methodology, process for decision making. GRI is a reporting process. Three bodies of work are expected to be completed and launched by the end of 2011. Instructor note: (Will need to modify this when APEX/ASTM standards are completed.)
Activity: Take one or two of top 5 issues, write an objective, define a strategy and metric and identify action plan next steps. From the SWOT we identified that since this was the first time we had incorporated green meeting standards into our conference, we would maximize our strengths, keep it simple and we focused on three key areas: Destination – this was something within our control, we were looking for the least amount of air travel for our North America wide audience, and the least amount of ground transportation, i.e. all events were held within walking distance, and we encouraged delegates to spend their spare time in the LA Live region Venue – the new LA Convention Center is LEED gold certified (the previous year we were in another LEED certified facility, the new Vancouver Convention Center. Transportation – we encouraged delegates to purchase carbon offsets and helped facilitate carpooling for those from San Diego and Las Vegas Both of the SMART objectives were up to the attendees to fulfill, so we needed to have a communications strategy that Inspired them to action Made it easy for them to purchase the offsets Provided thorough information about the venue so that they would make their “offsite” plans at venues within walking distance.
Nancy Before we get into the results of our verification, here are some of the highlights from 2007 by the numbers.
Nancy Before we get into the results of our verification, here are some of the highlights from 2007 by the numbers.
Nancy Before we get into the results of our verification, here are some of the highlights from 2007 by the numbers.
Process Plans for identification Issues Goals and targets Stakeholder engagement Policy (use of planning process from APEX and determine indicators you want to report with GRI)
Identify Resources to Support Your Efforts Communicate Commitment Celebrate Success It’s not the easy button but it’s a start.
Instructor notes: Introduce the RFP sample. Script: We have a sample RFP we ’ll work through to give you a better idea how this might work. We’ll start with the planner perspective in creating the RFP. This RFP is a modification of the APEXs ’ Request for Proposal format. We took Level 1 specifications for meeting venue and food and beverage and included them in the sample RFP. Instructor notes: The majority of the standard components within the RFP start on page 5 of the RFP. The intent is for a planner to see how they might integrate the desired level of the standard within their current RFPs. For the supplier, it ’s to get a feel for what an RFP from a planner could look like. You may ask the suppliers in the room if this makes sense to them. Script: We ’re going to go through the RFP process from both the planner and supplier perspective.
Script: The RFP shows how to take what you ’re already doing and simply add your desire level of the standard specifications to it. Once you do this once, you won’t need to change it unless you alter the level of the standard your requesting. (Hand out RFP – one facilitator distribute while other speaks) The standard components of the RFP start on page 5. You can see that you are not only asking what they are currently doing but also giving them an opportunity to include anything they may be implementing by your event date or are willing to implement by then. What you may want to do when you integrate this in your own RFPs is to have a spreadsheet that shows the suppliers name and their responses to the 3 columns. For those of you who have suppliers you use all the time and no long send out RFPs you will want to send them the level standard your now expecting them to achieve using those same 3 columns. There is a sample scoring worksheet in your manual.
Instructor notes: Introduce the supplier response to the RFP in their handout materials. Script: Now for the supplier who respond to the RFP. The DoubleTree Hotel in Portland was gracious enough to fill out a response to the sample RFP reflecting how they would potentially respond to the bid. If you are already performing at the certain level of the standard, it would be great to point that out in the beginning. If you ’re not meeting the current requested level of standard, you have the opportunity to describe what you intend to have in place by the time of the event, or are willing to do for the event. You can see that in some of the responses from the DoubleTree they are exceeding Level 1 specifications. If you know you are performing at a higher level than requested, it would be in your best interest to highlight that fact. For example, if you traditionally operate at Level 2 for meeting venue, then reflect that in your response to the RFP. If you ’re not sure what level currently meet, it would prudent to do a self assessment. Also, using the standards in your bid response offers you a consistent way of responding to the variety of planner requests. One of the complaints we hear from suppliers is that planners are asking for sustainable practices but rarely are they consistent. We hope the standards will minimize the inconsistencies.
EXAMPLES of each are Key - Script: There are 3 ways to verify: Documentation - An example of documentation would be written information provided such as a copy of their sustainability policy (both supplier and planner must provide this). Or a link could be posted on the company ’s website. This is something you’d ask for in the pre-planning phase. We’ll give more examples in a moment from the planner perspective and then from the supplier perspective. In other words documentation is a written proof of compliance. Third-party verification A third party verification is a process or product that has been audited by a third party. Certifications like Green Seal or LEED are examples of third party verification. Getting a copy of their seals or seeing their certificates would be done in the pre-planning phase. Observation refers to the visual verification through observation. For example, any practices observed by you or your staff or attendees. You will verify with observation predominately during the onsite phase, though some will occur in the pre-planning phase.
Script: The final phase is a critical, but rarely practiced, step which is the post event reporting. By post event reporting we mean beyond the financial reports or minimal post event demographics. We ’re referring to reporting on performance, sustainability practices and lessons learned. Public reports of that nature are scarce in our industry. Post event performance reporting will be an essential part of integrating the standards. Currently, it is up to the individual organization to be assessing, measuring and reporting on their compliance with the standard. It may be a while before credible certification is ready, so you may find it helpful to use a third party consulting group to assist with this process if you ’re doing it for the first time. Often we get caught up in the next project and don ’t often take the time to complete this process. Think of it as part of your existing post reporting, like verifying bills and running final financial reporting. Again once, you have integrated a system to include this in your current process, it will be more automatic. In the post reporting phase you ’ll need to collect data, like the waste diversion numbers. You’ll want to record what worked, what didn’t. If you met the standard, did your counterpart also meet the standard? How might you share your experiences. Let ’s talk about each of these in a bit more detail.