When you think of a highly secure meeting environment, do you instantly think 'Microsoft Teams'!? Or do you think about some unknown application, troublesome UI and daunting login process...? If you think the latter - let's change that! In this session Femke will show you how using Teams Premium features can create secure, but also good looking meetings! PRETTY. Make sure your company's brand is represented before, during and after the meeting with Customization policies in place. SECURE. Lets utilize Meeting templates and Sensitivity Labels to protect your meeting and data to prevent sensitive information from being leaked. After this session, you will have a clear understanding of the capabilities of Teams Premium features and how to set up the perfect meeting that suits your organizational requirements!

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EUROPEAN COLLABORATION
SUMMIT 2024
TEAMS PREMIUM,
PRETTY SECURE.
FEMKE DE VROOME

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C www.linkedin.com/in/femkedevroome
D @femkedevroome
FEMKE DE VROOME
MICROSOFT TEAMS | GOVERNANCE

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secure meetings and
presentations where
company data is protected
from leaks .
good looking meetings
that represent the
company’s branding.
PRETTY SECURE

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TEAMS PREMIUM
WHAT?

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TEAMS PREMIUM requires a base teams license.
TEAMS PREMIUM adds additional features that help
make teams meetings even more personalized,
intelligent, and protected.

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TEAMS PREMIUM
WHY?

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MEETINGS MEETINGS MEETINGS.
virtual and hybrid meetings are now
an integral part of our workday

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TEAMS PREMIUM
HOW CAN IT HELP YOU?

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MORE PERSONALIZED
EASILY CREATE MEETINGS THAT MEET YOUR SPECIFIC NEEDS

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MORE PERSONALIZED
EASILY CREATE MEETINGS THAT MEET YOUR SPECIFIC NEEDS
✓ MEETING TEMPLATES
✓ COMPANY BRANDING
✓ PERSONALIZED BACKGROUNDS

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MORE INTELLIGENT
FOCUS ON WHAT MATTERS WITH AI-POWERED MEETINGS

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MORE INTELLIGENT
FOCUS ON WHAT MATTERS WITH AI-POWERED MEETINGS
✓ INTELLIGENT RECAP
✓ AI-GENERATED NOTES & TASKS
✓ PERSONALIZED TIMELINE MARKERS
✓ LIVE TRANSLATED CAPTIONS

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MORE SECURE
HELP KEEP CONFIDENTIAL MEETINGS MORE PROTECTED

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MORE SECURE
HELP KEEP CONFIDENTIAL MEETINGS MORE PROTECTED
✓ WATERMARKING
✓ MORE MEETING OPTIONS
✓ SENSITIVITY LABELS *E5

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SECURE
PRETTY &

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SUPER SECRET NEW PRODUCT LAUNCH!
SCENARIO
Marketing wants the Teams meeting to adhere to the
company’s branding.
Sales wants to hold a Teams meeting for selected
customers to announce their new product.They need to
make sure no information is leaked during the
presentation.

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• customize meeting settings
for the email invitation
• create a meeting theme and
provide custom backgrounds
in the customization policy
SOLUTION
• use sensitivity labels for teams
meetings
• create meeting template for
confidential presentations
• create meeting with template

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PRETTY & SECURE
SOLUTION STEPS
1. MEETING SETTINGS
2. CREATE AND ASSIGN CUSTOMIZATION POLICY

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ASSETS
PRETTY & SECURE
COMPANY BRANDING
LOGO
COLORS

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1. TEAMS ADMIN CENTER > MEETINGS > MEETING SETTINGS > EMAIL INVITATION
PRETTY & SECURE
MEETING SETTINGS

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PRETTY & SECURE
MEETING SETTINGS

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PRETTY & SECURE
CREATE CUSTOMIZATION POLICY
2. TEAMS ADMIN CENTER > MEETINGS > CUSTOMIZATION POLICIES

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PRETTY & SECURE
ASSIGN CUSTOMIZATION POLICY
2. TEAMS ADMIN CENTER > MEETINGS > CUSTOMIZATION POLICIES

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PRETTY & SECURE
APPLY CUSTOMIZATION POLICY
3. TEAMS ADMIN CENTER > MEETINGS > CUSTOMIZATION POLICIES

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✓ customize meeting settings
for the email invitation
✓ create a meeting theme and
provide custom backgrounds
in the customization policy
• use sensitivity labels for teams
meetings
• create meeting template for
confidential presentations
• create meeting with template
SOLUTION

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PRETTY & SECURE
SOLUTION STEPS
1. SENSITIVITY LABELS
2. CREATE AND ASSIGN MEETING TEMPLATE
3. CREATE MEETING

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PRETTY & SECURE
CONFIGURE PROTECTION FOR TEAMS MEETINGS
PROTECTION TIERS
1. BASELINE
2. SENSITIVE DATA
3. HIGHLY SENSITIVE DATA
4. HIGHLY SENSITIVE DATA PRESENTATION

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PRETTY & SECURE
CONFIGURE SENSITIVITY LABEL
Sensitivity labels can enforce end-to-end encryption,
watermarks, and automatic recording even if the related admin
policy is turned off for the meeting organizer.
Templates can't do this, however.Admin policies take
precedence over template settings.

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Manage what attendees see On Template
Meeting chat Off Template
Feature Options Location
Who can bypass the lobby? Only organizers and co-organizers Label
People dialing in can bypass the lobby Off Label
Who can present Only organizers and co-organizers Label
End-to-end encryption On Label
Apply a watermark to shared content On Label
Apply a watermark to everyone's video feed On Label
Prevent copying chat content to clipboard On Label
Record meetings automatically Off Template
Who can record Only organizers and co-organizers Template
Allow camera for attendees Off Template
Allow mic for attendees Off Template

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PRETTY & SECURE
CONFIGURE SENSITIVITY LABEL
1. PURVIEW COMPLIANCE PORTAL > INFORMATION PROTECTION > LABELS

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PRETTY & SECURE
CREATE MEETING TEMPLATE
2. TEAMS ADMIN CENTER > MEETINGS > MEETING TEMPLATES

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PRETTY & SECURE
APPLY MEETING TEMPLATE POLICIES
3. TEAMS ADMIN CENTER > MEETINGS > MEETING TEMPLATE POLICIES

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PRETTY & SECURE
APPLY MEETING TEMPLATE POLICIES
3. TEAMS ADMIN CENTER > MEETINGS > MEETING TEMPLATE POLICIES

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PRETTY & SECURE
CREATE MEETING AND CONFIGURE OPTIONS
4. TEAMS CLIENT > CALENDAR > NEW MEETING DROP DOWN MENU

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✓ customize meeting settings
for the email invitation
✓ create a meeting theme and
provide custom backgrounds
in the customization policy
✓ use sensitivity labels for teams
meetings
✓ create meeting template for
confidential presentations
✓ edit teams meeting options
SOLUTION

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THE FINAL RESULT
PRESENTERS VIEW

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THE FINAL RESULT
GUEST VIEW

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DON’T FORGET ABOUT
INFORM YOUR USERS ABOUT THE UPCOMING CHANGES AND HOW THEY
CAN EFFECTIVLY USE MEETING THEMES & TEMPLATES
ADOPTION!

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✓ MFA GUESTS
✓ DLP & SENSITIVITY LABLES TO PROTECT
SENSITIVE CONTENT
✓ USE CUSTOM SENSITIVE INFORMATION
TYPES
✓ CONDITIONAL ACCESS FOR
UNMANAGED DEVICES
MORE PROTECTION?

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THANK YOU,
YOU ARE AWESOME
PLEASE RATE THIS SESSION
IN THE MOBILE APP.

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ADDITIONAL RESOURCES
TEAMS PREMIUM
Microsoft Teams Premium - Overview
https://learn.microsoft.com/en-us/MicrosoftTeams/enhanced-teams-experience
Teams vs Teams premium features
https://learn.microsoft.com/en-us/microsoftteams/teams-add-on-licensing/licensing-enhance-teams
Teams premium requirements and licensing
https://learn.microsoft.com/en-us/microsoftteams/teams-add-on-licensing/licensing-enhance-
teams#what-are-the-requirements-to-purchase-teams-premium
Which user needs a license?
https://learn.microsoft.com/en-us/microsoftteams/teams-add-on-licensing/licensing-enhance-
teams#which-users-should-be-assigned-teams-premium-licenses

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Configure Teams meetings with three tiers of protection
https://learn.microsoft.com/en-us/microsoftteams/configure-meetings-three-tiers-protection
Microsoft Teams Premium – Meeting themes
https://learn.microsoft.com/en-us/microsoftteams/meeting-themes
License plan PDF
https://cdn-dynmedia-1.microsoft.com/is/content/microsoftcorp/microsoft/final/en-us/microsoft-
brand/documents/Modern-Work-Plan-Comparison-Enterprise1.pdf
ADDITIONAL RESOURCES
TEAMS PREMIUM