Enterprise content management systems allow organizations to capture, classify, index, store, and access documents. Documents are scanned or uploaded into the system. They are then classified using metadata tags and taxonomies. Taxonomies provide a structured organization of documents using categories and keywords. Documents are indexed and stored, then can be searched and accessed using the taxonomy schemas. This allows users to efficiently find and retrieve relevant documents.

1. ECM
Enterprise Content Managment
(Document Managment)

2. 1)Capture 4)Storage
Document
Scanning
B)Classification
(by Category)
A)Indexing
(Using MetaData Tags)
5)Access
the Storage
via a Web
Service API
Document Tag
Document Tag
Document Tag
Document Tag
2)Taxonomy
Taxonomy
Schema
6) Use Taxonomy
Schemas to find data
in the storage

3. Imaging is the process of transforming scanned
documents to image file (with .gif or .jpeg extentions)
Email Classification
1)Monolithic retention : E-mail are systematically retained for specific period
2)Autoclassification : Computer automatically decide which electronic documents should be classified as
specific record types(look at keyword,syntax,metadata...)
3)Migration to external document managment system
4)Trusted custodian utilizing managed folders/tagging : Drag and Drop email into a folder which is part of
an archiving System

4. Document Tag
Document Tag
Document Tag
Document Tag
Done by the Indexor
MetaData
(Made by a list of records called Sentences)
Sentence
(a key-value pair)
Key Value

5. Taxon
Taxon
Taxon
Taxa
(The set of Taxon)
A Taxonomy is a rule for
classification of indexed files
In the Taxonomy tree based
on the MetaData Tags
The Taxonomy
Schemas
(A Dictionary that
represent the tree
Taxa)

6. Analytics engine work based on a Taxonomy tree
built throught statistics studies of a volume of
documents