1. DUTIES & RESPONSIBILITIES:
1. Responsible for receiving the signed purchase orders (LPO) and handover
or email to the respective departments.
2. Report to the Accountants if require to locate some filed documents.
3. Receiving GRN from other departments and enter in the system before hand
over to accountant.
4. Receiving the Material Requisition Forms/issue slips from concerned staff
and cross check in the system, and coordinate with them if there is any
unconfirmed issuance.
5. Stamping sales invoices copy from logistic/transport department.
6. Classifies, sorts, files and records the documents as received which includes
(Purchase orders, logistic/transport receipts, Aims services vouchers,
customer details, supplier reconciliations, receipt vouchers, bank deposit
slips, sales invoices, direct purchase invoices, foreign invoices, & bank
payment vouchers).
7. Prepare bank deposit slips and pass to accountant for cross checking.
8. Faxing, Photocopying and Scanning.
9. Hand over documents to reception desk for courier booking.
10. Responsible for Accounts stationary stocks.
11. Performs other related duties as required and assigned.
12. Entering PDC,CDC,TT,LC payment in the system.
13. Issuance of receipt vouchers to customers & enter in system.
14. In-charge of petty cash vouchers issuance and releasing of cash.
15. Provide manual/system invoices to clients.
16. Follow-up customers outstanding.
17. Attend calls from other department if needed.
18. Prepare proforma invoices & LC Terms and send by email to respective
clients.
19. Update sales invoiced summary on monthly basis.
20. Provide statement of accounts to clients (if needed).
21. In charge of Electrical Warehouse Inventory & Submit the reports to
Accountant.
22. In charge of re imbursement.
23. Balancing the Petty cash in Daily basis.