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Dragon slides_David Baker
The document discusses the challenges of managing research administration data across multiple stakeholders like funders, institutions, and industry partners who currently operate in "silos". It draws an analogy to pre-containerized cargo shipping where goods, transport methods, and destinations were highly variable. The introduction of standardized shipping containers allowed for more efficient transportation by streamlining processes. Similarly, the document argues that open standards could function as a "shipping container system" to help address the complex "NxN matrix" of managing research administration data by different parties and reduce inefficiencies.
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Dragon slides_David Baker
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- 2. Anatomy • Two heads: •increasing admin burden • decreasing capacity to measure • One body: • no information (data) flows
- 3. Research proposal Research activity Person Research results Financial reporting Funder policies Institutional policies Data management plans & infra Impacts– social, economic & cultural Substantive reporting Metrics Research services data Budget Research classification HQP training Data ID Person ID Outcomes (e.g. Knowledge advancement) Regulatory requirements Ethics approval & monitoring Peer review Organization ID Contributor roles Collaborative types Outputs Some elements of a complex ecosystem that we track RESEARCH ADMINISTRATION DATA
- 4. All Funding Agencies are… AllInstitutions are… All Governments are… All Industry Partners are… ...but each in a silo •Substantive reporting •Metrics •Impacts – social, economic & cultural •Outcomes (e.g. Knowledge advancement) •Data ID •Person ID •Outputs •Research classification •Funder policies •Financial reporting RESEARCH ADMINISTRATION DATA The players and how they use research admin data ID-ing, Defining, Classifying, Grouping: People, Orgs, Projects, Equipment, Investments, Outputs, Impacts •Budget •Data Management plans & infra •Regulatory requirements •Ethics approval & monitoring •Collaborative types •Peer review •Contributor roles •HQP training •Research services data
- 5. All Funding Agencies are… AllInstitutions are… All Governments are… All Industry Partners are… ID-ing, Defining, Classifying, Grouping: People, Orgs, Projects, Equipment, Investments, Outputs, Impacts •Budget •Data Management plans & infra •Regulatory requirements •Ethics approval & monitoring •Collaborative types •Peer review •Contributor roles •HQP training •Research services data •Substantive reporting •Metrics •Impacts – social, economic & cultural •Outcomes (e.g. Knowledge advancement) •Data ID •Person ID •Outputs •Research classification •Funder policies •Financial reporting RESEARCH ADMINISTRATION DATA Benefits of a practical, standards-based view
- 6. HOW DOES THEPROBLEM IMPACT KEY STAKEHOLDERS? IMPLICATIONS • RESEARCH TEAMS - time- consuming to adhere to largely common administrative requirements; retype the same data repeatedly when applying or reporting; 42% overhead • ORGANIZATIONAL MANAGERS - lack robust data to track their operations and have evidence of the difference their interventions make. • POLICYMAKERS/EVALUATORS - consistently frustrated by an inability to draw meaningful conclusions from a growing mountain of disconnected data • TOOL SUPPLIERS - must build customized tools for each stakeholder based on ‘silos’; harder to scale and launch in new markets; more expensive for each funder or institutional client.
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- 9. ? ? ?? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? Also an NxN Matrix
- 10. Multiplicityof Goods Multiplicityof methodsfor transporting/stori ng DoIworryabout howgoods interact(e.g. coffeebeans nexttospices) CanItransportquicklyand smoothly (e.g.fromboattotrainto truck) Solution: Intermodal ShippingContainer …in between, can be loaded and unloaded, stacked, transported efficiently over long distances, and transferred from one mode of transport to another A standard container that is loaded with virtually any goods, and stays sealed until it reaches final delivery.
- 11. This eliminated theNXN problem…
- 12. and spawned anIntermodal Shipping Container Ecosystem • 90% of all cargo now shipped in a standard container • Order of magnitude reduction in cost and time to load and unload ships • Massive reduction in losses due to theft or damage • Huge reduction in freight cost as percent of final goods (from >25% to <3%) massive globalizations • 5000 ships deliver 200M containers per year
- 13. INSTITUTIO N ? ? ?? ? INSTITUTIO N ? ? ? ? ? INSTITUTIO N ? ? ? ? ? FUNDER ? ? ? ? ? FUNDER ? ? ? ? ? FUNDER ? ? ? ? ? INDUSTRY ? ? ? ? ? INDUSTRY ? ? ? ? ? INSTITUTIO INSTITUTIO RESEARCH ADMINISTRATION INTEROPERABILITY NXN PROBLEM
- 14. Open standards area shipping container system for research administration
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- 16. • Neutral bodyconvening/facilitating the table • Known community leaders (chairs) as champions coordinators (volition) • Representative subject experts (working groups) focus on the content • Scope containment - small projects that fit into a larger whole • Unambiguous agreements for IT/software experts • Standardize the policy agreements - a common reporting format • Least imperfect solution to a hard problem WHERE OPEN STANDARDS FIT