Transforming Construction with Knowledge Management, Bridging the gap, Protecting Risk, Zurich, Marsh, Build Faster.

1. Document Commissioning

2. MySmartPlans Transforms Your Construction
Project or Projects Within Your Program
Management Organization (PMO) As Your
Document Commissioning Platform.

3. Identifying Document Commissioning
1. Security and Access Control
2. Search and Retrieval of Data
3. Version Control
4. Bookmarking and Classification
5. Audit Trails
6. Collaboration and Annotations

4. Security and Access Control
When documents are not managed, the possibility of important information being exposed to the wrong people
is considerable.
The possibility of sensitive information being exposed to unintended individuals or groups increases
significantly. MySmartPlans software and Project Information Managers (PIM) let you safeguard confidential
project information through rigorous security policies and role-based access control (RBAC) where authorized
users alone, are allowed to view certain files or documents.
In the case of disasters like COVID--19, cloud-based DMS ensures your project-critical data are kept intact, not
wiped out from the face of the earth. Cloud-based document management systems serve as a central repository
for all project data that has been vetted by your PIM and that can subsequently be accessed, viewed, and
shared with colleagues. No more wasting hours upon hours of precious time frantically looking through stacks of
folders to find a single document, and the MySmartPlans Dashboard Is Fully Searchable.

5. Search and Retrieval of Data
As is the case with cloud-based software solutions, MySmartPlans DMS affords users the ability to access files and
documents anywhere, anytime, regardless of device used, which is particularly handy when collaborating on
projects with all stakeholder’s who are on the go or located remotely especially with the COVID-19 crisis.
MySmartPlans PIM will OCR all documents, optimize for file size, bookmark all the information that can easily been
searched on your dashboard.
The project data is at your fingertips.

6. Version Control
Software integration on a construction project is necessary to all stakeholders on the project and the integration of
those systems is difficult since the stakeholder’s all have their internal systems.
The MySmartPlans PIM is essential to the project team. They are at the intersection of the data and vet, organize,
standardize the naming of the data to be distributed via the MSP Dashboard maintaining data integrity and
accuracy, between disparate platforms. Not only does it save you time and effort, it standardizes data integrity and
accuracy as well.
The MSP PIM gives you the ability to directly send files to them and take the burden of version control off the
project team to be distributed via the MySmartPlans Dashboard with point and click technology. MySmartPlans
unlimited seat license for the project gives authorized access to all stakeholders.

7. Bookmarking and Classification
The MySmartPlans (PIM) will bookmark, categorize, subcategorize, and organize your files and documents in
organized vaults. Data is dated and time stamped to ensure the proper time they were received and placed on the
MSP Dashboard the data becomes easier to locate and retrieve for future use. All data is searched using the
appropriate keywords and can yield results in a matter of seconds.
Software technology cannot do this alone. That is why a Project Information Manager becomes essential to the
project. That added resource allows you to Build a Better Way.

8. Collaboration and Annotations
Collaboration and Annotation are imperative to a project. The MySmartPlans Smart Review tool allows
stakeholders the ability to make annotations to pertinent project data in real-time.
Team members have access during times such as this with the COVID-19 crisis to stay on track throughout the
construction lifecycle.
This allows the project decision makers to make timely and effective decisions thus saving time and money.

9. Audit Trails
Audit trails are the manual or electronic records that chronologically catalog data generated on a construction
project. The MySmarPlans PIM support of documentation and history that is used to authenticate security and
operational actions, mitigate challenges for the project team.
The project history on the MySmartPlans Dashboard gives users instant access to when files have been placed on
the dashboard and allows users to hyper link to view the essential data. Users also get notified at 1600 local time
via email of all the files added to their dashboard.

10. The Importance of Document Commissioning
Recommendations:
We recommend that the USAFRICOM Commander establish a
coordination and decision-making process with key stakeholders for
troop labor construction projects, including a forum to directly
communicate with the military construction program manager,
designer of record, construction provider, and base support integrator,
as applicable.
https://media.defense.gov/2020/Apr/02/2002273624/-1/-
1/1/EVALUATION%20OF%20NIGER%20AIR%20BASE%20201%20MILITARY%20CONSTRUCTION%20DODIG-2020-077.PDF
Full Report:

11. Contact Us
Shelley R. Armato, CEO shelley@mysmartplans.com 816.479.0261 (D) 816.728.8899 (C)
Dominick Armato, President dominick.Armato@mysmartplans.com 816.479.0259 (D) 816.728.0808
(C)
Tatum Epperson, Exec. VP. tatum.Epperson@mysmartplans.com 816.479.0264(D) 816.405.3534
(C)
www.mysmartplans.com
Building A Better Way!