The document outlines the essentials of a data management plan (DMP), including its purpose, key components required by the NSF, and resources available for creating one. It highlights the functionality of the dmptool.org platform, which supports researchers in generating, sharing, and managing DMPs while meeting funding requirements. Additionally, it discusses the importance of institutional collaboration, training, and future enhancements to the tool for improved data stewardship.

1. Data
Management
Planning
Made
Easy
Easier
From
Flickr
by
HA!
Designs
-­‐
Artbyheather
Andrew
Sallans
University
of
Virginia
Library
Carly
Strasser
11
December
2012
California
Digital
Library
Coali0on
for
Networked
Informa0on

2. What
is
a
data
management
plan?
A
document
that
describes
what
you
will
do
with
your
data
during
your
research
&
a2er
you
complete
your
project
From
Flickr
by
spanaut

4. NSF
DMP
Requirements
From
Grant
Proposal
Guidelines:
DMP
supplement
may
include:
1. the
types
of
data,
samples,
physical
collecFons,
soGware,
curriculum
materials,
and
other
materials
to
be
produced
in
the
course
of
the
project
2.
the
standards
to
be
used
for
data
and
metadata
format
and
content
(where
exisFng
standards
are
absent
or
deemed
inadequate,
this
should
be
documented
along
with
any
proposed
soluFons
or
remedies)
3.
policies
for
access
and
sharing
including
provisions
for
appropriate
protecFon
of
privacy,
confidenFality,
security,
intellectual
property,
or
other
rights
or
requirements
4.
policies
and
provisions
for
re-­‐use,
re-­‐distribuFon,
and
the
producFon
of
derivaFves
5.
plans
for
archiving
data,
samples,
and
other
research
products,
and
for
preservaFon
of
access
to
them

5. NSF’s
Vision*
DMPs
and
their
evaluaFon
will
grow
&
change
over
Fme
(similar
to
broader
impacts)
Peer
review
will
determine
next
steps
Community-­‐driven
guidelines
– Different
disciplines
have
different
definiFons
of
acceptable
data
sharing
– Flexibility
at
the
directorate
and
division
levels
– Tailor
implementaFon
of
DMP
requirement
EvaluaJon
will
vary
with
directorate,
division,
&
program
officer
*Unofficially
Help
from
Jennifer
Schopf,
NSF

6. From
Flickr
by
thewmaJ

7. DMPonline:
dmponline.dcc.ac.uk
Step-­‐by-­‐step
wizard
for
generaFng
DMP
Create
|
edit
|
re-­‐use
|
share
|
save
|
generate
Open
to
community

8. From
Flickr
by
Serfs
Up!
dmptool.org

9. DMPTool
Project
• Started
working
in
January
2011
• Developed
requirements,
divided
work
among
partners
• Self-­‐funded
/
In-­‐kind
• Usability
tesFng
at
Ecological
Society
of
America
conference
and
University
of
Virginia

10. DMPTool
ParFcipants
CDL/UC3
Smithsonian
University
of
Illinois
• Trisha
Cruse
• Günter
Waibel
• Michael
Grady
• Perry
Wille`
• Howard
Ding
• Marisa
Strong
UCLA
• Sarah
Shreeves
• Tracy
Seneca
• Todd
Grappone
• Sco`
Fisher
• Gary
Thompson
University
of
Virginia
• Stephen
Abrams
• Sharon
Farbe
• Andrew
Sallans
• Mark
Reyes
• Darrow
Cole
• Sherry
Lake
• Margaret
Low
• Carla
Lee
• Carly
Strasser
UCSD
• Brad
Westbrook
Digital
CuraJon
Centre
DataONE
• MarFn
Donnelly
• Amber
Budden

11. dmptool.org
• Free
• Guides
through
creaFng
a
DMP
• Helps
meet
funder
requirements
• Supplies
quesFons
• Includes
explanaFon/context
provided
by
the
agency
• Provides
links
to
the
agency
website

12. Wait!
Data
management
planning
is…
• Complex
• Requires
dialog
• Range
of
support
&
understanding
From
Flickr
by
ChrisGoldNY
• Our
focus:
– simplify
&
scale
the
common
parts
– develop
community
– provide
incremental
improvement
in
funcFonality

18. Access
• Added
to
campus
single
sign-­‐on
service
•
InCommon
/
Shibboleth
• Researchers
use
campus
login

20. Increasing
ParFcipaFon
Johns
Hopkins
University
UC
Merced
OrganizaJons
Michigan
State
University
UC
Office
of
the
President
Moss
Landing
Marine
UC
San
Diego
with
Shibboleth
Laboratories
(CSU)
UC
San
Francisco
log-­‐in
set
up
North
Carolina
State
University
of
Chicago
University
University
of
Illinois
at
Chicago
American
University
Northwestern
University
University
of
Illinois
at
Urbana-­‐
Arizona
State
University
Ohio
State
Champaign
Cal
Poly
State
University
Old
Dominion
University
University
of
Iowa
Cal
State
Chico
Penn
State
University
of
Miami
Cal
State
Fresno
Purdue
University
of
Michigan
Cal
State
Los
Angeles
Rice
University
University
of
Nebraska-­‐Lincoln
Cal
State
Office
of
the
Smithsonian
InsFtuFon
University
of
North
Carolina-­‐
Chancellor
Texas
A&M
Chapel
Hill
Clemson
University
Texas
State
University
San
University
of
Notre
Dame
George
Mason
University
Marcos
University
of
Texas
at
AusFn
Georgia
Tech
Tulane
University
University
of
Virginia
Humboldt
State
University
University
of
Arizona
University
of
Wisconsin-­‐
(CSU)
UC
Los
Angeles
Madison
Indiana
University
UC
Berkeley
Yale
University
Iowa
State
University
UC
Davis
James
Madison
University
UC
Irvine

21. InsFtuFon-­‐specific
resources
Possible
customiza9on:
• Help
text
• Links
to
resources
and
services
• Suggested
answers
Can
provide
specific
info
at
different
levels
• All
DMPs
• All
DMPs
for
a
parFcular
funding
agency
• A
quesFon
within
a
data
management
plan

23. Growth
by
month
since
launch
in
October
2011
3500
3000
2500
2000
1500
1000
500
0
Unique
Users
Plans
InsFtuFons

24. Growth
by
quarters
since
launch
in
October
2011
3000
1160
754
2012-­‐Q3
2000
682
2012-­‐Q2
600
2012-­‐Q1
852
2011-­‐Q4
1000
709
107
71
772
582
174
206
0
Unique
Users
Plans
InsFtuFons

25. Plans
per
funder
template
(as
of
June
2012)
400
350
339
Approximate
number
of
plans
per
300
287
250
template
197
200
159
150
133
133
124
101
100
71
65
60
46
37
36
50
34
17
15
6
0

26. Usage
by
ARL
InsFtuFons
Averages
Across
ARL
InsJtuJons
Users
at
77%
of
ARL
insFtuFons
40
30.37
29.74
30
Shibboleth
authenFcaFon
in
use
20
17.65
17.63
at
34%
of
ARL
insFtuFons
10
4.73
5.04
0
Difference
of
25.64
users
Avg
#
of
Users
Avg
#
of
Plans
between
averages
of
insFtuFons
with
and
without
Shibboleth
Overall
authenFcaFon
Without
Shibboleth
With
Shibboleth
Takeaway:
Shibboleth
authenJcaJon
appears
to
be
a
criJcal
turning
point
demonstraJng
insJtuJonal
commitment
and
gains
in
value/ROI.

27. Governance
and
Sustainability
Unveiling
a
new
governance
plan
Formalizing
a
Steering
Group
– clear
process
for
joining,
decision
making,
roles
and
responsibiliFes
DMPTool
stays
free
– covering
development
and
management
costs
through
voluntary
in-­‐kind,
grant,
or
cash
contribuFons
of
Partners

28. Training
through
IMLS
Grant
Improving
Data
Stewardship
with
the
DMPTool
1. Provide
librarians
with
the
tools
and
resources
to
claim
the
data
management
educaFon
space.
2. Promote
the
use
of
and
improve
upon
the
current
DMPTool.

29. New
Areas
of
FuncFonality
in
2013
Granular
modeling
Granular
modeling
Role-­‐based
user
DMP
life
cycle
of
plan
templates
of
insFtuFons
authorizaFon
management
Search
and
OrganizaFonal
Enhanced
search
InsFtuFonal
reporFng
for
planning
acFviFes
and
browse
branding
business
intelligence
Advanced
CollaboraFve
plan
administraFve
Open
API
creaFon
interface

30. Future
Work
Build
community
of
researchers,
insFtuFons,
funders,
and
libraries
Expand
funcJonality
of
the
current
DMPTool
for
users
and
administrators
Release
the
DMPTool2
and
provide
training
and
documentaFon
Create
an
open-­‐source
community
of
DMPTool
contributors

31. Summer
2013
Intern
• ExpecFng
to
have
a
role
for
an
intern
to
help
with
project
development
coordinaFon
in
coming
summer.
• If
interested,
please
contact
Andrew
Sallans
(als9q@virginia.edu).

32. QuesFons?
Andrew
Sallans:
als9q@virginia.edu
Carly
Strasser:
carly.strasser@ucop.edu
dmptool.org