Data map - classified according to sensitive, personal, confidential and unclassified data
- 1. BUSINESS LINK NORTHWEST Operations Department DATA MAP All inputs and outputs which start from or end in the Operations Department Drawn April 2010 based on the data mapping feedback provided in February 2010 by the Information Governance Workgroup. Customer details Client / company Key to symbols details Input Input document or data Financial details/ National Innovation GVA apprenticeship L&M details voucher scheme application Data base or filing system Data store Business plans Skills pledge Final ERDF plus evaluations declarations Output Action plans Output document or data Wage Business contributions plans Customer Direction of data flow Funding engagement CVs applications Blue Personal data ERDF project reports Meeting notes Yellow Sensitive data ERDF Financial declarations details/GVA Crimson Confidential data BPI info Action plans White Unclassified data Funding applications Drawn by Ian Oultram Analysis suggested by Harriet Jay Funding letters General correspondence Funding Paper Activity data applications LSC website based files Customer details Action plans Financial data Funding letters Wage contributions Corporate Resources Department All inputs and outputs which start from or end in the Corporate Resources Department Customer Poor or missing complaints data Customer survey Data sharing Poor or missing Contact data Acuigen results contracts & data website licences Subject access requests Business & Data CRM BPI contact risk info warehouse Freedom of information requests Extract 0f BME businesses Supplier payments Foreign owned/ large businesses in Lancashire region Payroll details Foreign owned/ large businesses Experian in Manchester data region Foreign owned/ Winning large businesses moves in Liverpool benchmark region data Sample data for Fame and review surveys/ Mint data benchmarking Intensive assist/ light touch & pre- EETS & start sample data Innovas data Foreign owned companies database Supplier File copy Bank payments website Staff salary Client detail details Tenders confirmation Customer/ staff Marketing complaints Payroll budget Payroll opt-outs Internal Computer audit reports Gross pay Email voucher order system form External audit reports Asset information SAR/FOI requests Client bank details Data sharing agreements & licences Confidentiality agreements Net pay calculations Pension details Bank details Payslip information Supplier bank details Purchase invoices Purchase orders Sage Duty of care details Expenses Expenses website Active User ID data directory Asset data Incident data Assyst Training needs analyses Training feedback forms All Departments All inputs and outputs which are shared by all departments Emails Emails Marketing, Strategic Partnerships & Knowledge Department All inputs and outputs which start from or end in the Marketing. Strategic Partnerships & Knowledge Department Supplier GUIDs Supplier Inform newsletter SharePoint information Contact info for e-shots Correspondence Marketing data Web & knowledge registrations Supplier information Event attendance Contact us Marketing forms campaigns Product information Supplier information Case studies Web registrations Tele- marketing E-shots Direct mail Human Resources Department All inputs and outputs which start from or end in the Human Resources Department Payroll data BUPA form BUPA data BUPA file Pension Pension form Pension file details Job Centre vouchers Leave Application Network: forms CVs team and home drive Compassionate leave CVs Candidate summaries Employment contracts Special leave Candidate summaries Interview invites Offer letters Back to work interviews Monitoring Reference forms requests Change to contracts Appraisals Request for training Starters & budgets leavers reports Internal transfers Best Training companies HR.net requisition form Pension form & surveys reports Salary & bonus letters Resignations Monitoring data Performance management reports New employee details Reference requests Occupational health P45/46s Headcount forecast Declarations Declarations file Probation reviews KPIs Salary sacrifice Board reports Sick notes Doctor’s notes New starter info Doctors’ medical reports P45s/P46s Life assurance ‘EOW’ Doctors reports Occupational health reports Investigations Maternity B1s Maternity B1s Request to extend contract Sick notes Restructure correspondence Salary sacrifice Restructure Personnel correspondence file Investigations Investigations Disciplinaries & hearing file summaries