The current Site Setup Tool of Sakai CLE provides a way to create course sites for faculty based on the course/section information from Student Information System (SIS). However, it requires several steps to complete and it does not provide a way to let faculty know how many students are willing to use their course site. Also we think that course sites should be created by faculty's willingness to use, and course sites nobody uses should not be created. To assist this strategy, we have developed a new course site setup tool named "Course Link" tool to provide a lightweight linkage tool between Student Information System and Sakai CLE. The Course Link tool is implemented by using Entity Broker and assists faculty to create their course site easily. In our presentation, we will describe our experiences of this tool in 2014 first semester.

1. Course Link Tool
for Loosely Engaging Sakai CLE
with Student Information System
2 June 2014
1
Shoji Kajita
Ko-ichiro Tonomura

2. KYOTO
2
Kyoto
Tokyo
l An ancient city
(1,500year)
l Japanese old capital
l International city
l many tourist love J
l 10,000,000 tourist par
year

3. Kyoto University
l The second oldest national university of
Japan, which was established in 1897
l Very well-known for its high research
quality
l Many winners of international awards
ü 8 Nobel Prize Laureates
l The long tradition of academic freedom
and students are expected to make self-
reliant learning.
l How students are enjoying the Freedom
of Kyoto University?

4. Kyoto University
l Doctoral / Research university-extensive
l 37 institutions of Higher Education
l Academics/Staff members: 5,500
l UnderGraduate students 13,500
l Graduates students 9,300

5. Academic Calendar and Courses
registration of KU
5
1st Semester (Spring)
Apr. 1 First Semester Begins
Apr. 7 Entrance Ceremony
Aug. 6 - Sep.30 SummerVacation
Sep.30 First Semester Ends
2nd Semester (Autumn)
Oct. 1 Second Semester Begins
Dec.29 - Jan. 3 WinterVacation
Mar. 27 Graduation Ceremony
Mar. 31 Second Semester Ends
l 2-SemesterSystem
l Most students enroll in
spring semester
l Course Registration via
SIS : about 2 weeks
l 25 faculties/Schools have
about 13,000 course
l Most major user is
Institute of liberal arts.
l A few faculties (Science,
Pharmacology) do not
use course registration.

6. Blackboard CE8
2012 ,1st 2012,2nd
CLE 2.9.0
Pilot
Designing
History of Sakai CLE at KU
6
2013 ,1st 2013,2nd
CLE 2.9.0
Début! J
2014,1st
CLE 2.9.2 CLE 2.9.2 avec
Course Link Tool
l Autumn 2012: PilotVersion Sakai CLE 2.9.0
with 18 courses
l Spring 2013: Début ! J
BlackBoard CE8 was retired.
l Autumn 2013: Sakai CLE 2.9.2
l Spring 2014: Starting Course Link Tool

7. Integration of Sakai CLE with SIS
Faculties
Graduate
Schools
Courses
2012 Autumn 1(*) 2,737
2013 Spring 15 7,839
2013 Autumn 22 10,319
7
(*) Institute for Liberal Arts and Sciences
l Using SAKORA for data integration
l Membership data : 225,079 cols (2013)
l Data Loading time :
l 22 hours for CourseOffering
l 9 hours for Membership

8. 8
courses
membership
courselinktool
Faculty of Letters
✔ ✔ -
Faculty of Education
✔ ✔ ✔
Faculty of Law
✔ ✔ -
Faculty of Economics
✔ ✔ ✔
Faculty of Science
✔ ✔ ✔
Faculty of Medicine(Medical Science)
✔ - ✔
Faculty of Medicine(Health Sciences)
✔ ✔ ✔
Faculty of Pharmaceutical Sciences
✔ ✔ ✔
Faculty of Engineering
✔ ✔ ✔
Faculty of Agriculture
✔ ✔ ✔
Faculty of Integrated Human Studies
✔ ✔ ✔
Graduate School of Letters
✔ ✔ -
Graduate School of Education
✔ ✔ ✔
Graduate School of Law
-
-
-
Graduate School of Economics
✔ ✔ ✔
Graduate School of Science
-
-
-
Graduate School of Medicine
-
-
-
Graduate School of Medicine(Human Health Science)
✔ ✔ ✔
Graduate School of Pharmaceutical Sciences
-
-
-
Graduate School of Engineering
✔ -
✔
Graduate School of Agriculture
✔ ✔ ✔
Graduate School of Human and Environmental Studies
✔ ✔ ✔
Graduate School of Energy Science
✔ ✔ ✔
Graduate School of Asian and African Area Studies
✔ ✔ ✔
Graduate School of Informatics
✔ -
✔
Graduate School of Biostudies
✔ ✔ ✔
Graduate School of Global Environmental Studies
✔ ✔ ✔
School of Government
-
-
-
Graduate School of Management
✔ ✔ ✔
Institute for Liberal Arts and Sciences
✔ ✔ ✔
FacultiesGraduateSchool

9. Evolving of Sakai Users in KU
Faculties
Graduate
Schools
Courses Course Sites
On Sakai CLE
2012 Autumn 1(*) 2737 28
2013 Spring 15 7839 59
2013 Autumn 22 10319 85
9
l Through the number of courses is increased,
but number of Course sites do not so. L
(*) Institute for Liberal Arts and Sciences
Why?

10. Lowering barriers is essential
l Because! Japanese faculties dislike a
any changes for their teaching styles.
l They hate the job for education.
l They want research.
l They feel barriers to use Sakai.
l For Example・・・
10

11. A barrier : How many steps faculty has
to click for creating a course site?
1.Login
2.WorkSite
Setup
3.Select
Course Site
4.Select
A Semester
6.Setting
Information
7.Choice
tools
Completed!
5.Select
Your coures
1.Login
2.WorkSite
Setup
3.Select
Course Site
4.Select
A Semester
6.Setting
Information
7.Choice
tools
Completed!
5.Select
Your course
7 steps
More then
10 clicks !

12. 12
What we
should to
do?

13. That’s why we
developed
the Courselink tool.
13

14. System Overview
14
Student Information System
(KULASIS at KU)
Learning Management System
(PandA at KU)
Courses Info
Registration Info
Courses Info
Registration Info
SAKORA
Course Link Tool
(using Entity Broker)

15. Course Link Tool
1. Easy to Create course sites.
ü Only 3 steps to create a Course site
15

16. How many steps faculty has to click
for creating a course site?
1. Click an URL
2.Login
3.Confilmation
Completed!
https:///direct/courselink/_kcd=XXX_XXXX_XXXX
3 steps
Less then 4
clicks !
1. Click an URL
2.Login
3.Confilmation
Completed!

17. 2014-888-9999
Parameters
17
https:///direct/courselink/_kcd=XXXXXXXXXXX
l Courselink tool create a course site
from URL parameter (course code).
l In the case of kyoto university,
We are using same IDs both SIS and LMS.
Example of a course code
Year Institute Code Course Code
Course code

18. 18
Students
No
Yes
the
registration
database
The
course
code
is
found
in
the
registration
database.
Others Instructor
Create
a
course
site
Instructor
of
the
course?
Students
enrolled
in
the
course?
Others?
Log
the
request
as
rejected
Request
for
a
course
site
creation
A
course
site
specified
by
the
course
code
has
already
been
created?
Yes
No
https:///direct/courselink/_kcd=XXXXXXXXXXX
Course code
course
site

19. Course Link Tool
1. Easy to Create course sites.
ü Only 3 steps to create a Coursesite
2. Students’ requests for course site
creation
ü Student pressure allows us to increase the
number of course sites.
19

20. SIS with Course Link Tool
20
l Even if a instructor does not
access a LMS, but He access
the SIS…

21. Result
Faculties
Graduate
Schools
Courses Course Sites
2012 Autumn 1(*) 2737 28
2013 Spring 15 7839 59
2013 Autumn 22 10319 85
2014 Spring 25 12789 196
21
(*) Institute for Liberal Arts and Sciences
l SIS Users: 15,504
l LMS Users: 5,844 (by the roster)
l Courses: 196

22. Future Challenges
l Single Sign On
Ø Shibolized KULASIS (SIS)
Ø Casified PandA (Sakai CLE)
l Open-sourced
Ø Available on Sakai msub
repository in summer
l Minor fixes
Ø UUID-based Site Id
22

23. Thank you! J
l Apereo foundation
l NS Solution CO LTD,
Programming courselink tool.
23