AP

1. E-Procurement Implementation and Stakeholder
Management
COUNTRY REPORT
Title: Cameroon’s E-Procurement System
Management Organization
- ISSA DANAMOU
- GUIADEM SIDONIE EPSE MBOM
- Bruno BOUBA Sadou
- BAFA’A FOUELEFACK LEORNARD
- Thierry ELOUNDOU OSSEGUE
- ISSA DANAMOU
- GUIADEM SIDONIE EPSE MBOM
- Bruno BOUBA Sadou
- BAFA’A FOUELEFACK LEORNARD
- Thierry ELOUNDOU OSSEGUE

2. Background and Purpose
Project management
Bodies and stakeholders involved in e-procurement in
Cameroon and their roles project management
Capacity development of public officials in the E-procurement secto
r
Contents

3. Background and Purpose
Cameroon is in the process of modernising its procurement system. It
is in this context that there is a ministry exclusively dedicated to
public procurement.
Since 2018, a new code devotes the new regulatory provisions of
public procurement procedures and specific texts on dematerialization.
This is how the e-procurement project led to the COLEPS system
currently being used in cameroon.
The current organization of the e-procurement project aims to:
 The Responsibility of all the actors in public procurement process
 The Professionalism of the working staff
• Purpose
• Background

4. Project management
 Current Status
 The Minister of Public contracts is the principal actor responsible for the
implementation of the dematerialization of public
procurement in Cameroon.
 The Ministry of Public Contracts elaborates specific texts related to
the organization and use of the Cameroon Online e-procurement system
(COLEPS). These texts are put in execution after the validation of the Presid
ency of the Republic ;
 COLEPS is thus an important platform whose activities needs to be well
organized.

5. Project management
 Project organization
At the Ministry of Public Procurement, a team in charge of
managing the e-procurement project has been set up and is placed
under the chairmanship of the Secretary General of the Ministry:
This team's mission is to :
1- ensure compliance with the Ministry's strategic priorities;
2- monitor the technology of the e-procurement system;
3- define e-procurement system security protocols;
4- ensure that the e-procurement system is widely used and
appropriated.

6. Project management
In legal terms: a staff member is responsible for publishing all related
information in the Coleps system.
At technical level : Engineers maintain the system and infrastructure of the
main and backup sites.
for security: The COLEPS platform is secured with PKI (public key
infrastructure) technology from the National Agency for Information and
Communication Technologies (ANTIC), the government institution in charge
of securing cyberspace in Cameroon.
ANTIC's role is to issue electronic certificates to applicants, enabling them
to secure their transactions on the COLEPS platform.
To facilitate the issuance of electronic certificates, ANTIC has established
MINMAP as a Local Registration Authority (LRA), by mutual agreement.
Regarding the use of COLEPS: MINMAP is in the process of popularizing
the system, training stakeholders and providing local assistance.
 project activities

7. Bodies and stakeholders involved in
e-procurement in Cameroon and their roles
 A participatory and inclusive implementation approach
 Integrating stakeholders right from the project analysis and design
phases;
 A progressive implementation approach based on a pilot sample
representative of all stakeholder categories;
 Local support for pilot operators.

8. Bodies and stakeholders involved in
e-procurement in Cameroon and their roles
 COLEPS : Target stakeholders
Stakeholders of our Procurement System includes:

9. Bodies and stakeholders involved in
e-procurement in Cameroon and their roles
 stakeholder roles
Public contract autority: It organizes and ensures the smooth operation
of the public procurement system.
Regulator agency: it is a body whose role is to promote good governance
in the public procurement sector and encourage the effective realization of
investments..
Projects Owners: As a project sponsor, it's the client who defines the
specifications, and consequently the needs, the budget, the provisional
timetable and the objectives to be achieved. To carry out your project
Contracting authorities: is responsible for project execution and,
consequently, for awarding and monitoring project contracts.
Tenders boards: They are responsible for the prior control of public
procurement procedures within their remit, initiated by project owners or
delegated project owners.
Bidders: is an economic operator who submits a bid as part of a
procedure for awarding a public procurement contract.

10. Bodies and stakeholders involved in
e-procurement in Cameroon and their roles
 stakeholder roles
Any other stakeholder:
- External Linkage: They are administrations issuing documents for
the composition of the tenderers' administrative offer
- Antic: it is to issue electronic certificates to applicants, enabling
them to secure their transactions on the COLEPS platform.
- MINEPAT: the Ministry of the Economy provides the project diary
- MINFI: Ensures payment of benefits
- MINCOMMERCE: Produces the price catalog required for the e-
catalogue and e-shopping mall

11. Capacity development of public officials in the
E-procurement sector
 Vulgarization and appropriation of the system
by stakeholders
Get all stakeholders on board by:
- training;
- local support
- online training documents
Since the implementation of phase 1, several training seminars of
stakeholders on the use of the system have been organized.
Over the entire national territory, 4000 stakeholders have been trained.

12. Capacity development of public officials in the
E-procurement sector
-
YEAR NUMBER OF PROJECTS
PROGRAMMED
NUMBER OF
PUBLISHED TENDER
NOTICES
NUMBER OF
CONTRACTS
AWARDED
 Some statistics on transactions carried out on
the COLEPS platform

13. Capacity development of public officials in the
E-procurement sector
 Some constraints
Technology constraints
 Availability and stability of electrical power ;
 Permanent availability of a high-quality Internet connection;
 Availability of logistics (computers, scanner, video projector, etc.)
Leading change
 Lack of collaboration;
 The absence of a digital culture among certain players

14. Capacity development of public officials in the
E-procurement sector
 Some constraints
For the management
It should be noted that the organization of the e-procurement project is
not yet optimal,
The Ministry of Public Procurement is currently considering setting up a
formal project management unit.

15. CONCLUSION
Online public procurement is a reality. However, to boost the performance
of the procurement system through the use of the COLEPS platform, the
Minister of the publics contracts (ACMP) intends to take the following
measures:
1- Implement a genuine change management policy based on
communication, awareness-raising, training and incentives;
2- Make the legal framework for electronic procurement binding;
To achieve these objectives, the ACMP is counting on the resolute
commitment and full involvement of all stakeholders.

16. Thank you!