This document describes a contract management database system for small businesses. The system links an accounting system to export data into Excel spreadsheets every 15 minutes. The Excel data can then be linked to Microsoft Access for improved reporting and attaching contract files. Key benefits include real-time contract tracking, generating reports, tracking funding percentages and periods of performance, and costing around $15,000-$30,000.

1. CONTRACT MANAGEMENT DATABASE FOR
SMALL BUSINESSES
By Ralph Day

2. OVERVIEW OF HOW IT WORKS

3. KEY POINTS OF THE SYSTEM
 Link your accounting system to  SharePoint
automatically export data directly
 Export the database into
into excel. Excel can retrieve data
SharePoint were you can
every 15 minutes if needed.
control the access levels and
 Export contract data, accounts
payable info, billing and revenue
provide real time reporting
information. functions to project managers
 Once exported it can be linked
and senior management if
directly to access which updates necessary
information based on the excel
spreadsheet(s).
 Access can provide all the same
information as excel however it
provides better reports and you can
attach contract files to it.

7. BENEFITS
 Track Contracts in real time
 Generate Reports
 Track funding % and easily generate letters to
contracting officers
 Track Period of Performance Coverage
 Filter the database on any field
 Track contracts by project managers
 Provides contract files to SharePoint community
(optional)
 Cost as any software package for a contract
management tool would be around $15k to $30k
thousand dollars.
 Easy to add reports and functionality
 Track Teaming Agreements and generate reports by
Agency or Company