This document provides an overview of ConferenceDirect's meeting planning services, which include site selection and contract negotiation, conference management, housing management, registration services, and strategic meeting management. The company has relationships with hotels worldwide to negotiate favorable contracts and rates for clients. Their services aim to simplify meeting planning and provide cost savings through their expertise in site selection analysis, pre-negotiated contracts, and pricing intelligence database. They can help plan events of any size from 25 to over 1,000 attendees.

1. Meeting Planning Simplified

2. Services Provided
• Site Selection & Contract Negotiation
• Conference Management
• Housing Management
• Registration Services
• Strategic Meeting Management

3. Site Selection & Contract Negotiation
We book thousands of events worldwide each year and have built solid
international industry relationships. These partnerships are most beneficial
when it comes time to negotiate your program. We offer great value because
hotels compensate us directly. Therefore, our site selection services are at no
cost to you. Our value includes;
• Single Point of Contact
• Site Inspection Assistance
• Comprehensive Analysis
• Savvy Negotiators
• Worldwide Representation
• Extensive Product Knowledge

4. ConferenceDirect Difference
1. Pre-negotiated Standardized Contracts
2. Cost Savings Reports
3. Extensive Buying Intelligence
4. Broad Range of Hotel Brands
5. Comprehensive Site Selection Analysis
6. Customer History Form

5. Pre-negotiated Standardized Contracts
What most people don’t realize is that there are over 60 negotiable terms in
a hotel contract. We have negotiated contracts with participating hotel
chains to secure the most favorable terms possible.
• No Add-On Clause
• Favorable Attrition Clauses
• Pre & Post Group Room Rates
• Special Cancellation Terms
• Group Rates after Cut-Off Date

6. • Proprietary Pricing
Intelligence Database
• Contract Terms of More
Than 60,000 Events
• New Meeting Booked
Every 15 Minutes
• More Than 9,800 New
Events Added Each Year
Extensive Pricing Intelligence

7. There are 150,000+ hotels
globally, and because we’re
truly independent, we
represent all of them.
This gives you a diverse and
comprehensive set of
options when it comes to
choosing the best venue for
your event.
Broad Range of Hotel Brands and
Partnerships

8. Site Selection Analysis
RESEARCHED – AVAILABLE
Doubletree Hotel Atlanta-Buckhead Atlanta, Georgia Guest Rooms: 230
Dates Available
9/24/2014 - 9/26/2014,
1st Option
· Single Rate: $139.00
· Double Rate: $139.00
Additional Room Rate
Information
· Additional Person Fee:
No Charge
· Occupancy Tax: 8 %
· Room Tax: 7 %
· High Speed Internet:
$9.95 / 24 hrs.
· 800 Call Charges:
$.10 / min. after 1 hr.
Function Space
· Can you accommodate all
of the meeting space
requirements? Yes
Function Space
Comments
· Meeting space is no charge
based on your scheduled F &
B. I can secure for a 24 hold
as well.
F&B
· Avg. Continental
Breakfast: $13.95
· Avg. Buffet Breakfast:
$16.95
· Avg. Lunch: $24.00
· Avg. Dinner: $35.00
· AM Break: $7.50
· PM Break: $7.50
· Service Charge Food &
Beverage: 21 %
· Additional Tax: 8 %
F&B Comments
· No food & beverage
minimum.
Distance to Airport
25 Minutes from Hartsfield
Airport
Features and Amenities
· Pool On-Site - Not
Available
· Airport Shuttle Fee: $36.00
Roundtrip
· Self Parking Fee: $15.00
Per Night
· Valet Parking Fee: $19.00
Per Night
· Health Club/Fitness
Center: No Charge
· Taxi Fare: $45. One Way
(Report Continued)
Comprehensive Site Selection
Analysis in easy to read formats

9. Strength in Numbers
9,827 Meetings Booked
December 2014
(23% increase over 2013)
3,637,219 Room Nights Booked
December 2014
(37% increase over 2013)
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
10000
2012 2013 2014
0
500000
1000000
1500000
2000000
2500000
3000000
3500000
4000000
2012 2013 2014

10. Room Nights Booked
by Hotel Brand – December 2014
Marriott 24.9%
Hilton 19.6%
Independent 18.0%
Starwood 12.0%
Hyatt 10.6%
InterContinental 6.2%
Omni 2.9%
FRHI 1.2%
Wyndham 1.0%
Disney 0.9%
Loews 0.6%
RitzCarlton 0.6%

11. Size of Meetings 2014
80%
10%
10%
25 -499 500 - 999 1000+

12. Our Customers Say it Best…
In Their Own Words
“The value of working with ConferenceDirect is without
measure. In addition to being able to leverage their buying
power for better pricing, they make the hotel contract and
negotiation process so much easier. I view their staff as an
extension of mine. Customer service, financial gains, and
making my job easier – how could I go wrong?”
Synergos, An Association Management Company

13. Lisa’s Clients Say…
• “Working with Lisa has been great.
She is detailed oriented. She takes
the time to listen to her clients
needs. She was very effective in
negotiations for our most recent
meeting and we plan on continuing
to use her services for future
business meetings. Lisa is very
professional and we appreciated her
follow up.”
Shari Becker, Registered Dental Assistant
at Snow Dental Care
• “As LT. Governor of Toastmasters
District 57, I worked with Lisa and
booked two large Regional
Toastmasters Conferences. We were
able to collaborate to get the best
rates for our events. Lisa is very
knowledgeable about hospitality
services and negotiated better rates
than I could have myself. She even
went the extra mile and volunteered
to her time to be a facilitator and
oversee the event. I am looking
forward to working with her on
future events as she is both fun and
professional. Highly recommended.”
Teri McDonald, Strategic Business
Operations, Team Orchestrator, Speaker

14. Let’s get started
Lisa Jarvis
Global Account Executive & Site Selection
Specialist
ConferenceDirect
4248 Sherwood Ct.
Concord, CA 94521
Mobile: (925) 890-9724
Land: (925)-288-1443
Email: lisa.jarvis@conferencedirect.com

15. Meeting Planning Simplified
Thank You
We Promise To Save You Time and Money
www.conferencedirect.com