Clean out your inbox webinar slideshow

Steuart Snooks
E-mail Strategist &
Productivity Expert
www.emailtiger.com.au
Clean Out Your Inbox

Steuart
Snooks
(Asia Pacific)
Monica
Seeley
(Europe)
Marsha
Egan
(North America)
8th
International
Clean Out Your Inbox Week
(18-24 January 2014)

Clean Out Your Inbox (45 mins)
- how to quickly empty your inbox (today)
- organise your folders
- use the 4D methodology to keep your inbox empty in the new year
Includes;
• 4 tips to help keep you on track in January
• Slidecast (slideshow plus audio recording) for your future review
• articles on 7 Reasons to Keep the Inbox Empty and 7 Reasons to Not Check Email First Thing
Solutions for Success 2014 www.emailtiger.com.au

The www of
Mastering
Email
Overload
When
What
Where

1. When
Control when you
do and when you
do NOT look at
your email
The Three Strategies . . .

When
Nathan Zeldes
Timothy Ferriss
The #1
solution to
information
overload

7 Reasons to Keep
the Inbox Empty
1: An overloaded inbox causes stress
2: Avoids multiple handling of e-mails
3: Things are not lost or forgotten
4: The inbox is NOT your to-do list
5: Avoids procrastination and indecision
6: Avoids being interrupted by new messages
7: There are more appropriate places to store
email messages

How to quickly empty your inbox

How to quickly empty your inbox
Highlight any email in the inbox and then click the Ctrl and A keys together
to select all emails in the inbox
Drag and drop the emails from the inbox across to the backlog folder

How to organise your email folders

Separate ‘finished’
work from
‘unfinished’ work

Create 4 or 5
‘primary’ folders
1 External/clients
2 Internal/team
3 Projects/output
4 Admin
5 Personal

Clean Out Your Inbox
in 2015
Best times to check e-mail?
1:
_____________________
2:
_____________________
3:
_____________________Solutions for Success 2014 www.emailtiger.com.au

7 Reasons Why You Should NOT Check Email
First Thing in the Morning?
1: The inbox is NOT your to-do list
2: Starting with email makes you REactive rather than PROactive
3: Ignorance is bliss!
4: Avoids short-term gratification to achieve longer term results
5: Checking e-mail is an excuse for a lack of priorities
6: Your morning energy and alertness should be directed to
higher priorities
7: Controls unmanaged and unspoken expectations

Shift your working paradigm

Best times to check email?
Email
Tasks
‘Single-task’
not
‘Multi-task’

Email
Tasks
http://pomodorotechnique.com

Email
TasksTasks
Email
Twice per hour
16+ times per day!

Email
TasksTasks
Email
Email
Tasks
Email
Tasks
Tasks
Email
XEven better - do tasks first, then email

Email
Tasks
Once per
hour
8+ times
per day!

Research shows that for most people, in most office-based roles,
checking e-mail at 4 planned times a day (to a max of 45 mins each
time) allows you to turn all e-mail around in a 24 hour period.
Early in the day, as ‘second thing’ (after
checking your calendar!1
2
3
4
About 30-45 minutes before your lunch
break (NOT mid-morning)
Any time that suits you during the afternoon
About 30-45 minutes before you finish
for the day

Handle each message only ONCE . .
.
by using the 4D methodology
How to keep your
inbox empty in 2015

1:
2:
3:
4:
WHERE - File (Move to a Folder / File along
with)
WHEN - Convert to a Task or Calendar item
WAIT - Add to Waitlist / Pending reply folder
DITCH / DELETE
DEAL (<2 mins)
DELEGATE
DECIDE
How to keep your
inbox empty in 2015

This webinar includes
a free copy of;
• 5 tips to help keep you on track in January
• Slidecast (slideshow plus audio recording) for your future review
• articles on 7 Reasons to Keep the Inbox Empty and 7 Reasons to Not Check Email First Thing
Look out for an email this week with a link to the Get Your Inbox Empty resources pages and then one email per week in January with each tip

Day 1 (Mon 19 Jan) - WHY keep the inbox empty?
Day 2 (Tue 20 Jan) - WHEN to clean out the inbox
Day 3 (Wed 21 Jan) - HOW to clean out the inbox
Day 4 (Thu 22 Jan) - WHERE to file emails away from the inbox
Day 5 (Fri 23 Jan) - Pulling it all together
https://www.facebook.com/InboxWeek
World’s 3 Email Experts
8th
International
Clean Out Your Inbox Week
(18-24 January 2014)

The www of
Mastering
Email
Overload
When
What
Where
The WWW of Mastering Email Overload
MELBOURNE Seminar
Thursday 5th February
9:30am – 10:30am
Monash Enterprise Centre
5a Hartnett Close, Mulgrave
Click here for more details
Subsidized by

Thursday 26th February
9:30am – 12:30pm
Monash Enterprise Centre
5a Hartnett Close, Mulgrave
Essentials Package
Workshop, materials, plan of action - $97pp
Premium Package
As above plus 45 mins ‘hands on’ session
with coaching and follow up tips - $127pp
Click here for more details
Taming the Email Tiger workshop - MELBOURNE

Stay in touch and up-to-date
www.emailtiger.com.au
Steuart G. Snooks
Email Strategist & Expert
Conference presentations
E-mail audits/surveys
Consulting & advice
Keynote speaking
Research papers
Workshops
Blog posts
Audio CDs
Webinars
Seminars
Coaching
E-books
Articles
Ideas
Tips

Clean out your inbox webinar slideshow

Recommended

Recommended

More Related Content

Similar to Clean out your inbox webinar slideshow

Similar to Clean out your inbox webinar slideshow (20)

Recently uploaded

Recently uploaded (20)

Clean out your inbox webinar slideshow

Editor's Notes