1. Date of information: 13 11 2015
CitecDot main features
Information management
CitecDot includes a collaborative Documents Management System covering the whole lifcycle of documents to:
× Create, import, revise documents based on project specific templates with full automation of metadata in title blocks
× Manage complex processes in large organisations involving multiple companies and teams with project specific
workflows adjustable on the go (check, approve, reject, release, share, comment, translate, stamp, …)
× Manage all types of files regardless the application used to edit them
× Bulk import documents to CitecDot with automatic completion of metadata
× Produce automatically the pdf version of files in native format (Word, Excel, Autocad)
× Manage major and minor revisions
× Manage multiple versions of documents in parallel when needed
× Manage multiple codification systems with respective revisions and properties
× Stamp pdf documents with their workflow status, name, date and time, everytime a status changes in their workflows
× Provide users with access to the documents based on workflow statuses and privileges of each company, team and
role in the project .
× Find documents based on powerful dynamic search engine combined with project specific filters and tags (find
documents based on what they are and not where they are).
× Notify users automatically when they have an action to perform in CitecDot
× See at a glance all actions a user has to perform when connected to CitecDot
× Mass export of documents with project specific file name and folder structure for easy use outside CitecDot
× Produce and archive document transmittals automatically
× Keep track of the full history of every version of each document, including acknowledgements
× Stamp 2D barcodes in documents for high quality follow up (when applicable)
× Read the content of master documents to feed CitecDot database automatically with the needed project metadata
(e.g. document lists, planning, material lists)
Material management
CitecDot material management system allows to:
× Follow-up every stage of the critical components with 2D barcode labels from start of manufacturing up to
commissioning completion using a hand held laser scanner and a mobile device
× Manage status change of each and every critical component with project specific integrated workflows
× Manage non-conformities with supporting pictures shared with all concerned in real time
× Manage design changes and hold points
× Prevent dispatch of components which are not approved
× Prepare packaging and produce packing lists automatically
× Manage warehouse handling, site logistics and erection works follow-up
× Manage commissioning parts and spare parts
Project control
CitecDot includes a package of project control tools to:
× Animate the status of components in 3D models based on their status in workflows for easy overview of the project
× Animate the non-conformities and hold point in 3D models
× Keep track of all versions of the 3D models from day 1
× Produce automatic progress reports, lists of documents per status, etc
× Manage issues with an integrated issue tracker
× Animate planning and Gantt diagrams automatically based on effective progress vs planned progress
× Manage users with an admin tool to create new roles, adjust privileges etc
× Integrate seamlessly CitecDot with customer systems thanks to its secured API
Information Security
CitecDot includes:
× Double authentication for key roles
× Encryption of information when needed
× Compliance with the highest information security standards