This document discusses using lean-agile procurement methods to improve time-to-market for a project at CKW, a Swiss energy company. Specifically: - CKW aimed to implement a new collaboration software suite for employees within 6 months, but typically projects take 6-12 months. - CKW held a 3-day workshop with 3 supplier competitors to gather requirements, align stakeholders, and start cooperation before contracting. - This approach allowed CKW to deliver first value within 5 weeks, 4 times faster than typical timelines, with half the effort and 80% savings through focus.

1. 400%
MirkoKleiner
Increase in Time-to-Market
via Lean-Agile Procurement

2. AGILE
SALES &
PROCUREMENT
Source: twimg.com

3. Source: LAP Alliance 2019
Scaling Lean-Agile Procurement
Train-the-Trainer workshop hosted by Barclays
PhilThomasHeadof GlobalSourcing atBarclays
Thisisa GameChanger!

4. Agile
Sourcing
Prozess
Self-Service
>50%
Sourcing
<50%
Pod’s
Source: Barclays 2018
Procurement@Barclays
Radical Transformation started in January 2018

5. !5
CKW
The situation @ CKW on 1st of April 2018
The CKW Group is a Swiss energy company with 200’000
customers, 1700 employees an annual revenue of $850
million. It is still in the early stages of transitioning to
business agility.
• 1.1.2018 - 31.3.2018: The board approved the project
«SOLER» that should introduce a new collaboration and
communication software suite for their 1700 employees
• 31.04.2018 - 30.06.2018: A solution and supplier
should be found
• 01.07.2018 - 30.09.2018: In this time space a project
should happen
THE CHALLENGE

6. 6 !6
H.P.Kählin,Scrum Master CKW
theMan

7. !7
The overall challenge
Time without creating Value for the Customer is Waste
Value
Time-to-Market
~6-12Months
SPECIFICATION
OFFER
CONTRACT
AGILE DELIVERYIDEA
Start Mar2019
WTF !"#
Start Mar2018 GoLive Oct1,2018

8. !8
Lean Agile Procurement
Agile from the Start, eliminate Waste & increase Time to Market
Value
Time-to-Market
Vision
AGILE DELIVERY
6Months
Start Mar2018 GoLiveR1.0 Oct1,2018

9. RADICAL MINDSHIFT
PAST TODAY
Cross-functionalCollaboration
Acceptuncertainty
9!9

10. !10
LEAN PROCUREMENT CANVAS
Partner
(Supplier)
Focus Customer
(Buyer)
Why
WhatHow
Who

11. © All rights reserved
UrsulaSury,licjur,DieAdvokaturAG
TheLeanProcurement Canvas
isanAgile Contract
11 !11

12. Lean Agile Procurement
An end-to-end Approach to build & manage adaptive Partner Ecosystems
DaysinsteadofMonths
!12
Business Model
Canvas
1 Initialization 3 BigRoomDay/s2
Lean Procurement
Canvas
Preparation
✓
4 PeerFeedback

13. NOW
Setup anagile,cross-functionalTeam
EmpoweritwithmainStakeholders
© All rights reserved 13 !13
1 Mar 22

14. Quelle CKW, public Review / Pocathon 2018
GatherNeedswithrealUsers
Preparefor BigRoomEvaluationWorkshop
© All rights reserved 14 !14
2 Mar26

15. Alignwith Peoplethat willdotheJob
Start CooperationevenbeforeaContract
© All rights reserved 15 !15
Invite3CompetitorsinthesameRoom
3 Apr 25

16. Co-createanAgileContract
RunaProof-of-Concept
© All rights reserved 16 !16
3 Apr25

17. Observetheir Behaviors&Skills
© All rights reserved 17 !17
3 Apr 25

18. DemoResults
GetPeer-Feedback
Team-Decision
© All rights reserved 18 !18
4 Apr26

19. 5weeks(leadtime)
INVITATION
SENT TO 3
VENDORS
CONTRACT
SENT (Draft)
© All rights reserved
Improved Time to Market
From Idea to 1st Value delivered in just 5 Weeks, being faster would be possible!
!19
WORKING DAYS DAYS WITH VENDORS
1 Mar22
2 Mar26
3 Apr25
3+4 Apr26

20. * Comparison to anothercasefromthepastwithasimilarcomplexity
Our Results
Faster, cheaper, better
4xfasterfromIdea to1stValuedelivered
1/2Effort
80%SavingsthroughFocus
90%recommendtheApproach
65%Budgetleadto
120%BusinessObjectives

21. Procurement on Disruption
Learnings from the field applying lean-agile Procurement
Mirko Kleiner, co-founder flowdays
© All rights reserved
© All rights reserved 21 !21
Judges’comments,Oct2018
ThisProjecttook averyinnovative
ApproachtoAgileSourcing

22. CapacityofTeam Members
Handling3 vendorssimultaneously
© All rights reserved 22
CONCLUSIONS
Legal asks for a template
!22
Challenges
Yes we also had challenges and still have!-But now those are transparent and get solved.
Stay in the Driver-seat
Mindshift -We arealljusthuman

23. Leave your ComfortZone&
find ManagementSupport
Experimentwith the
LeanProcurementCanvas
© All rights reserved 23
CONCLUSIONS
Create apositivImpact,
it’sgonnabeWIN-WIN!
!23
Conclusions
Make it like H.P. - Be the change you wanna see in the world!

24. Next workshops
Alliance
In Cooperation
Moscow
Certified LAP Trainers
on 3 ContinentsLatest early Adopters
YOU?

25. THANK YOU!
Mirko Kleiner
+41796011990
mirko@flowdays.net
FREEDOWNLOAD
www.lean-agile-procurement.com