Childrens Master Timeline 2008

Children’s Ministries Master Timeline 2008
January – February
Deadline Task Details Important Info Category Lead Status
Staff
January Submit CFMdataAdministr Operations CEA/Cathy Done
Attendance/Statistics ationCFM Stats w/Staff
info to Executive
Pastor’s office for
Presbytery
January Visioning/Planning CFMdataMeetings Operations Cathy, Done
Retreat Retreats, Seminars, w/Staff Blake,
DATE: 1/22/08 Conf David, Pat
January Easter – prep CFMdataHolidays Pat In
DATE: 3/23/08 EasterYear Easter Progres
Responsibilities.doc s
February March Staff Retreat - Update the following CFMdataMeetings Operations Cathy,
plan forms: Retreats, Seminars, w/Staff Blake,
(focus = summer • Summer Teacher Conf, etcYear David, Pat
recruiting) Training Agenda – Retreatsone day
• Vision create copy and retreatsChildrens
• Recruiting Methods rename for 2008 March Retreat
• Theme (CFMdataTeacher
• Witness Ideas Trainings2007
• Summer Process & SummerTeam Time
Logistics Summer 07 planning
• Needs sheet)
• Summer Teacher • Recruitment Inserts
Training/Kickoff (CFMdataRecruiting
ProcessRecruiting
DATE: 3/31/08 2007.08)
• Postcards and
Emails Flow Chart
(CFMdataRecruiting
ProcessRecruiting
Logistics
January Summer Room Submit Elementary Blake Done
Requests requests to Cathy
Thwing by mid-
Date Last Revised: 8/17/2009 /home/pptfactory/temp/20090817174548/childrensmastertimeline2008-12505310942639-phpapp01.doc
1

January
February Annual Report Identify areas to CFMdataAnnual CEA/Cathy Done
cover; coodinate with Report
Family
February Teacher Training – Choose topic CFMdataTeacher Cathy/CE Done
prep Select food options Trainings A
DATE: 2/24/08 Reserve room(s)
Recruit volunteers

2

March
Staff
March Teacher Appreciation- • Select gift CFMdataStaff CEA
prep • Location FoldersChildren’s
• Theme Executive Assistant
DATE: 4/27/08 • Create Teacher
communication Appreciation
pieces
• Recruit team
• Food
March Update Mailings, “Save as” for 2009 CFMdataAdministr CEA Done
Inserts, Events in and italicize all ationCommunicatio
Worship for 2009 information ns2008

Deadlines for updates:
Events in Worship –
April
Bulletin Inserts –
August
Mailings - October
March Quarterly Bulletin Prep for meeting by cfmdataCommunic Operations CEA
meeting reviewing bulletin ations2008Mailing w/Staff
insert and highlight s, Bulletins &
Date: TBD requests from Worship Timelines
Children’s staff (Jan-Dec 2008)
(review April, May,
June; plan July,
August, September)
March Day/Night Camp Topics to review: CFMdataAdministr Operations Cathy/CEA In
Collaboration • Recruiting – adults, ationChildren's w/Staff Progre
YH, SSL OperationsDay and ss
• T-shirts Night Collaboration
• Publications
• Online Registration Publications info is
• Pre & Post-camp under
• Transportation cfmdataCommunic
3

ations2008Mailing
Meet with Production s, Bulletins &
to clarify Printing and Worship Timelines
Mailing schedule (see (Jan-Dec 2008)
March
Spring/Summer
Production Projects)

4

March, p. 2.
Staff
March Summer Recruiting Copy and Stuff 150 Volunteer Project! Mailings CEA
Teacher Packet - packets with the
update & prepare following: All forms under
• Teacher/Caregiver CFMdataRecruiting
info form ProcessRecruiting
• WSP Form Forms – update
• CFM Policy Packet forms and copy;
• Emergency Info form create PDFs and
• Copy Initial Interview save under
forms for staff Recruiting Forms
(green) PDFs
• Handbook
March Day/Night Camp Postcard alerting CFMdataDay Camp Mailings CEA Hold
registration postcard parents to online ElementaryCamp for this
MAIL DATE: Not in 2008 registration process 2007PublicationsR year
egistration Postcard
Reminder
March Connections Included in 2007: Day CFMdataLetters & Mailings CEA/Cathy In
Newsletter: Spring Camp Recruiting BrochuresParent Progre
Postcard and Summer Teacher ss
MAIL DATE: 3/28/08 Recruiting Postcard Letters2008
Include in 2008: LettersSpring
• Day/Night Camp
Final Draft: 3/10 Recruiting Postcard PDF of Calendar
To Production: 3/10 • Summer Recruiting and Online
Envelopes arrive: 3/20 Postcard Registration Info is
• D/N Camp under
Production will have copies Registration CFMdataStaff
done: /24 information FoldersChildren’s
Stuffing: 3/25 AM Executive Assistant
Note: 2008 No Website
Back to Production for Summer Calendar –
mailing: 3/25 PM place as a PDF on
website; 2008 “How
to Register Online”
info not included –
5

place as a PDF on
website under each
online registration link
March Staff Holiday Vacation Create a new CFMdataAdministr Cathy
Coverage document of each file ationStaff Hours
for 2009 and
CalendarallCFMstaf
Review coverage for f vacations + hours
Summer (June, July, 2008
August, September)
CFMdataAdministr
ationStaff Hours
and CalendarCM
Staff Vacation
Calendar 2008

6

March, p. 3.
Staff
March Summer Witness - CFMdataRecruiting Recruiting Cathy
recruit & prepare ProcessRecruiting
2007.08Summer
Witness Date: 4/20/08 07 Recruitment
Insert
March Dates to Remember - Finalize at March CFMdataAdministr Communication CEA/Cathy In
review & update CFM Staff meeting ationCommunicatio s Progre
Staff will give updates by 3/17 nsYear ss
March Summer Insert - create Includes Day/Night CFMdataRecruiting Operations CEA/Cathy
& produce Camp & Summer ProcessRecruiting w/Staff
Sunday Volunteer 2007.08
Review:3/12 Recruitment
Edits to Janet: 3/17
Order special paper (if
needed)
Review draft: 3/24
Final Edits: 4/1
Due to Janet: 4/7/08

March Spring/Summer Includes Day/Night cfmdataCommunic Mailings CEA/Cathy
Production Projects to Camp projects, ations2008Mailing
Production Coordinator Summer Connections s, Bulletins &
Worship Timelines
(Jan-Dec 2008)

7

April
Staff
April Online Registrations & • Staff creates Consider need for CEA
Postcards registration for their reminder postcards
own ministry events
Go Live Date: 4/20/08 • Staff request review
and approval from
Online Registrations to Becky H. to post
complete and post: form online
• Preschool Day Camp • Staff informs Exec.
(CA) Asst. when form is
• Elementary Day Camp approved for posting
(SB) • Submit all F1
• Night Camp (KO/DH) registration
• Summer Small Groups addresses to
(MP) Communications
• The Zone (MP) Director for creating
• The Quest (MP) links on website
• 6D Camp (MP) • Exec. Asst. to tests
• Camp Orkila (AH) all links and text to
• Fort Flagler (JRP) ensure it is accurate
April Events in Worship - Events to include: CFMdataAdministr Communication CEA/Cathy
compile & submit to • Scout Sunday ationCommunicatio s
Bob D./Flavia R. • Jr. Campers Singing ns2008Mailings,
• Joyful Sound Choir Bulletins & Worship
Due Date: due mid-April Singing Dates Timeline
• Cherub Choir Singing 4th tab under
Dates Events in
• Summer Intern Worship
Commissioning
• Day Campers Sing
• Side-by-Side
Commissioning
• Teacher/Caregiver
Commissioning
• Fourth Grade Bibles
8

• CFM Special Offering

April Room Reservations for see Dates to CFMdataAdministr Operations All Staff
Fall Remember for details ationCommunicatio w/Staff
Due Date: mid-April • CFM Staff meetings ns20082008-09
• Teacher Trainings Dates to
• Teacher Remember.xls
Appreciation
• Kickoff -Kids CFMdataStaff
Club FoldersChildren’s
• Team Facilitator Executive Assistant
Training Room Requests
• Sunday Ministries
Team mtg
May
Deadline Task Details Important Info Category Staff Status
May Fall Insert - create & CFMdataRecruiting Operations CEA/Cathy
produce ProcessRecruiting w/Staff
Due Date: 7/13/08 2007.08
May Teacher Appreciation CFMdataStaff CEA
DATE: 4/27/08 FoldersChildren’s
Executive Assistant
Teacher
Appreciation
May Fall Witness - recruit & Witness Dates: Operations Cathy
prepare 7/13/08 w/Staff

9

8/3/08

10

June 2007
Staff
June July Staff Retreat - plan Update the following CFMdataMeetings Operations Cathy/CEA
(focus = fall recruiting) forms: Retreats, Seminars, w/Staff
• Vision •Teacher Kickoff Conf, etc2007
• Recruiting MethodsTimeline Plan Retreatsone day
• Theme (CFMdataKickoff) retreatsChildren's
• Witness Ideas •Team Facilitator July Retreat
• Team Facilitator Planning Sheet
Training (CFMdataTeam FacilitatorTF
• Kickoff Planning Training Agenda & Timeline)
• 1st Sunday Planning •Preparation for 1st
Sheet Day of Fall (CFMdataKickoff)
• Fall Recruiting •Fall Recruiting
Process Important Process Important dates
dates (CFMdataRecruiting Process
• Fall Recruitment Recruiting Logistics)
Insert
Process •Fall Recruitment
• F1 Logistics Insert Process
• Fall Connections(CFMdataRecruiting Process
Recruiting
LogisticsSummer.Fall
Recruitment Flow charts)
•Recruiting Process
(CFMdataRecruiting Process
Recruiting Logistics)
June Quarterly Bulletin Prep for meeting by CFMdataCommuni Operations CEA/Cathy
meeting reviewing bulletin cations2009Jan- w/Staff
DATE: TBD insert and highlight Dec 2009.xls
requests from
Children’s staff
(review July, August,
September; plan
October, November,
December)
June Summer Room Post on website & CFMdataKickoffRo Operations CEA

11

Schedule – update hallways om w/Staff
Post: 6/15/08 SchedulesRoom
Sched.Summer
June CFM Master Team List Save as for next year CFMdataRecruitin Operations Cathy/CEA
- prep new form for and italicize all data g ProcessTeam w/Staff
staff Lists
June Public School Dates - Operations CEA
determine & include on w/Staff
D2R

12

July
July - Fall Production Needs Update Fall Mailing CFMdataKickoffFal Operations CEA
mid to Prod. Dept so they Schedule l Handouts w/Staff
can plan • Teacher Mailing
• Parent Letter CFMdataKickoffFal
• Teacher Manual l Mailing Schedule
• Teacher Directory
• Miscellaneous
Forms
July Connections Post on website & CFMdataLetters & Mailings CEA &
Newsletter: Fall - Plan hallways BrochuresParent Betsy
& Mail Mail to teachers & Teacher w/Cathy &
families Letters2007 Kay
MAIL DATE: 8/19/08 Includes: Child Info LettersFall Parent
Form, volunteer Mailing
signup
Important Deadlines:
Copy due: 7/3 Other Important
Revisions due: 7/21 Tasks:
Review: 7/28 • Recruit Volunteer
To Print: 8/4 Stuffing Team
Stuff Mailing = 8/12 • Henry to print CIF
Mail: 8/19
July Witnesses - schedule Due mid-August to Bob Communication Cathy/CEA
w/Worship Davies s
July Caregiver/Teacher Revisions due = 7/14 CFMdataKickoffHa Forms Pat/Cathy/
Handbook - revise & Final Review = 8/4 ndbook CEA
print 1st Run (includes
Directory) to print = 8/25,
50 copies comb-bound
2nd Run to Print (w/out
directory)= 8/2, 250
stapled

13

July, p. 2
Staff
July Miscellaneous Forms - • Coordinator Forms CEA
update & print Checklist (CFMdata
Team Facilitator)
Important Deadlines: • Team Facilitator
Checklist (CFMdata
• Update all forms w/ Team FacilitatorTF
box Handouts)
• Generic CIF • FYI Sheet (CFMdata
completed KickoffKickoff Prep
• Generic CIF copied Kickoff Handouts)
• Class Lists – create
reports from F1
• Team Responsibility
Sheet
(CFMdataTeam
FacilitatorTF
Handouts)
• Prayer Cards
(CFMdataKickoffKi
ckoff PrepKickoff
Handouts)
• Child Info Form
(CFMdataLetters &
BrochuresParent
Teacher
Letters2007
LettersFall Parent
Mailing)
• UPC Welcome
Brochure (CFMdata
Letters & Brochures)
• CFM Brochure (see
FM Exec. Asst.)

14

July Staff/Teacher Directory Run report from F1, CFMdataKickoffSt Forms CEA
- update & print create Excel aff & Teacher
Updated: 8/21/08 spreadsheet, merge Directory
PRINT DATE: 8/25/08 with Publisher
document
July 4th Grade Bible See 4th Grade Bible CFMdataElementar Special Event CEA/Cathy
Presentations Timeline y4th Grade Bibles

15

August
August Fall Room Schedule - Post on website & CFMdataKickoffRo Operations CEA
update & post hallways om Schedules w/Staff
August Team Special letter from CFMdataTeam Cathy/CEA
Facilitator/Coordinator Cathy FacilitatorTF
Training Training Agenda &
Fall '06 - send out Timeline
special invitation;
research paper
options
Fall ’07 – sent out
Evite on 8/16/07
August Teacher/Caregiver Update, copy and CFMdataRecruiting Mailings CEA
Mass Mailing - Plan & stuff 300 packets with ProcessRecruiting
Mail the following forms: Forms
• Cover Letter (Cathy)
MAIL DATE: 8/15/08 • Teacher/Caregiver Cover Letter
Info form (’06 blue, (CFMdataLetters &
’07 purple) BrochuresParent
Important Dates: • Washington State Teacher
• Print Info form, WSP, Patrol (white) Letters2007
Emer. Contact = 7/14 • Policies and LettersTeacher
• Print Cover Letter and Procedures (white) Letter)
P&Ps = 7/21 • Emergency Contact
• Stamp self-addressed info (yellow)
envelopes = 7/15 • Copy Initial Interview
• Colate = 7/22 forms for Staff
• Stuff = 7/29 & 8/5 (green)
• 8/13: Addresses • Self-addressed
printed on stuffed stamped envelopes
envelopes – no need
to use labels
August Elementary Resource n/a Forms Blake
Guide - update & print
(if needed)
August F1 Teacher List - Staff to update by Operations CEA
update 8/12 w/Staff
16

August, p. 2
August Team • Room Reservation • General Team Operations Cathy/CEA
Facilitator/Coordinator submitted/confirmed Facilitator Folder w/Staff
Training = 8/27/08 • Room setup (CFMdata/Team
submitted Facilitator)
• Invitation MAIL • Timeline
Evite MAIL DATE: 8/16
DATE: 8/16 (CFMdataTeam
• Prepare FacilitatorTF
refreshments Training Agenda
• Nametags printed & Timeline)
from Excel • Nametags
• Prepare opening, (CFMdataKickof
vision, breakout fKickoff
directions (Cathy) PrepTeacher
• Prepare ministry Nametags for
area group time Kickoff)
activity • Room
• Prepare planning Reservations
time (Staff for each (CFMdataStaff
area) FoldersChildren
• Prepare notebooks ’s Executive
and handouts AssistantRoom
Requests)
August Kickoff Event Planning • Room Reservation • General Kickoff Operations Cathy/CEA
DATE: 9/4/08 submitted/confirmed Folder w/Staff
• Room setup CFMdataKickoff
submitted - due 8/13 • Timeline CFMdata
• Communicate with KickoffTeacher
Hospitality Director Kickoff Timeline
on Kitchen Use and Plan
Food ordering • Room
• Food Coordinator Reservations
confirmed CFMdataStaff
• Menu Finalized FolderChildren’s
• Agenda Finalized Executive
• Nametags printed AssistantKickoff
from Excel • Room Setup
17

• Handouts copied CFMdataKickoffK
• Update Day of ickoff PrepKickoff
Assignments Table Assignments
• Nametags
CFMdataKickoffK
ickoff
PrepTeacher
Nametags for
Kickoff
• Day of
Assignments
CFMdataKickoffK
ickoff PrepDay of
set-up
Assignments

18

August, p. 3
August Online Registrations & • Staff creates Postcards Complete: Mailings CEA/Cathy
Postcards registration for their • Choirs (CA/SB)
own ministry events • Wednesday Nights
On website: 8/21/08 • Staff request review (SB/MP)
Postcards mailed: 8/29/08 and approval from • 4th Grade Bibles
Becky H. to post (CW)
form online
Online Registration Complete: • Staff informs Exec.
• Cherub Choir (CA/KO) Asst. when form is
• Joyful Sound Choir approved for posting
(SB) • Submit all F1
• Junior Choir (SB) registration
• Boys Crew (MP) addresses to
• Pioneer Girls (SB) Communications
• 4th Grade Bibles (CW) Director for creating
links on website
• Exec. Asst. to test all
links and text to
ensure it is accurate
August CFM Staff Retreat = See CFM Fall Retreat CFMdataMeetings CEA/Cathy
10/27-28/08 file folder in file Retreats, Seminars, /Kay
drawer for more info Conf, etc2007
RetreatsFall
Contact Camp Casey Retreat
in August to confirm
dates and ensure
mailing of contract
August Special Offering Letter Family Ministries Mailings Betsy/Kay
and Inserts = 10/19/08 coordinates –
collaborate as needed
August Review and finalize Collaborate with CFMdataAdministr Communication CEA/Cathy
Bulletin Insert and Family Ministries ationCommunicatio s
Highlight Schedule for ns2008
following year (NOTE:
Communication meeting in Sept.
to plan Jan, Feb, March)
19

September - December
Septemb Quarterly Bulletin Prep for meeting by CFMdataAdministr Operations CEA/Cathy
er meeting reviewing bulletin ationCommunicatio w/Staff
insert and highlight ns2008Mailing,
requests from Bulletin and
Children’s staff Worship Timeline
(review October, (Jan-Dec 2008)
November,
December; plan
January, February,
March)
Septemb Teacher Training – Collaborate with CEA/Cath
er prep Cathy regarding y
Date: 11/2/08 logistics
October CFM Mailings - review Update and bring for CFMdataAdministr Communication CEA/Cathy
& update review at October ationCommunicatio s
CFM mtg ns2008Mailing,
Finalize by end of Bulletin and
October Worship Timeline
(Jan-Dec 2008)
October Attendance/Statistics - • Update Weekly CFMdataAdministr Operations CEA/Cathy
update Attendance Sheets ationCFM w/Staff
• Update Yearly CFM Stats2005.06Sun
Stats Attendance
• Update Attendance 2005-2006.xls;
notebooks F:AdministrationCF
• Attendance Avg for M Stats2004-05
3 years (high, low, CFM Statistics.xls
avg)
October Advent/Christmas Eve Update and • Advent Timeline CEA/Cathy
– prep coordinate: (CFMdataHoliday
• Advent timeline sAdventAdvent
• Candlelighters Plan 2007)
timeline (BE/DH) • Glow Angel Info
• Advent wreath (CFMdataHoliday
timeline (SB) sChristmas
• Glow Angels (Assist EveChristmas
20

with logistics) 2007Glow Angels)
October Staff Holiday Vacation Review holiday CFMdataAdministr Cathy
Coverage coverage for ationStaff Hours
Thanksgiving, and
Christmas and New CalendarallCFMstaf
Years f vacations + hours
2008

CFMdataAdministr
ationStaff Hours
and CalendarCM
Staff Vacation
Calendar 2008

21

September - December
Staff
October Teacher Appreciation – • Select gift CFMdataStaff CEA
prep • Location FoldersChildren’s
• Theme Executive Assistant
Date: 12/14/08 • Create Teacher
communication Appreciation
pieces
• Recruit team
Decemb Quarterly Bulletin Prep for meeting by CFMdataAdministra Operations CEA/Cathy
er meeting reviewing bulletin tionCommunication w/Staff
insert and highlight s2008Mailings,
requests from Bulletin & Worship
Children’s staff Timelines 2008
(review January,
February, March; plan
April, May, June)

22

Childrens Master Timeline 2008

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