This document lists the minimum documentation required to maintain a quality management system (QMS) and occupational health and safety assessment series (OHSAS) certification. It includes requirements such as having an up-to-date quality policy and manual, conducting regular internal audits, maintaining training and purchase records, and documenting procedures for various safety topics like excavation work, oil handling, and working at heights. A total of 33 potential procedures or documents are outlined that may need to be prepared to meet the listed QMS and OHSAS documentation requirements.

1. List of Minimum Docs Required for QMS & OHSAS
1. Ensure Quality Policy is Signed, Dated and Displayed
2. Status on Achievement of Quality Objectives and action Plan
3. QMS & OHSAS MANUAL Signed and dated must be available
4. Any Process Change be Incorporated in the QMS & OHSAS MANUAL
5. Prepare Process Documents for :
6. Any Procedure Changed or Amended must be incorporated in QPM
7. Up datation of Record Control Matrix and List of Records
Prepare Process documents for all of the following
Electrical Safety Inspection
Emergency Preparedness Plan
Fire Safety
First Aid
Oil Handling
PPE Maintenance
Safe fabrication work (gas cutting & Welding)
Safety in Tool Use
Safety in handling and use of compressed gas cylinders
Safe Working At Height
Safety instructions for HDD
Traffic Regulations
Disposal of waste (oil, metal)
Health Surveillance
Excavation Work
Safety in load bearing equipments
Pipe String Operation
Hoisting Gear and Material
Storing Material

2. List of OCPs to be prepared

3. 8. Up date Document Control Matrix or List of Files or Master List of Documents
9. At least Two Internal Audits for year should be conducted
10. Prepare a Circular for Internal Audit
11. Conduct Internal Audit
12. Internal Audit Plan / Calendar is Must
13. One Internal Audit with maximum five to six NCs and these must be closed dated
within Last six months
14. Check for Internal Audit for all departments as per Internal Audit Plan
15. Prepare a Internal Audit Report
16. Ensure MRM completed against last Internal Audit Documentation
17. Check and Update , Training Record Some Minimum Trainings Must appear
18. Check and Update Records of Purchase
19. Prepare an Approved Vendor List
20. Organize Regular Purchase Records where available
21. AMCs for Equipments Record to be made available in a file
1. Safe working at height (including scaffold and ladder safety)
2. Excavation and foundation work
3. Oil handling
4. First Aid
5. Environment Protection & Waste disposal
6. Safe fabrication work (gas cutting & Welding)
7. Safety in handling and use of compressed gas cylinders
8. Safety in Erection of tower and OH lines
9. Wet (lead acid) battery handling, use & disposal
10. Safety in load bearing equipment
11. Safety in Tools use
12. Fire Safety in Office Buildings
13. Protection against Heat stress
14. PPE Maintenance
15. Electrical safety inspection
16. Emergency preparedness and response
17. Transportation safety
18. Integration of EHS requirements in the planning stage
19. Health surveillance
20. Emergency Preparedness Plan
21. Control of substances Hazardous to health

4. 22. Circulars for MR Appointment or Change of MR
23. Any Maintenance Check Sheets if applicable
24. Any SOPs or Work Instructions where available
25. On Audit date House Keeping should be good with Check sheets
26. Ensure No Loose Wiring Exists
27. Fire Extinguishers are serviceable, easy accessible, and not covered by any object
28. Employee and Customer Feed Back record where available
29. Emergency contact nos. internal numbers displayed at appropriate places
30. Employee Evaluation Records
31. Client Placement & Requirement Records File
32. Up dated Process Flow Charts for the entire processes and for each sub process
33. External Training Record
34. Internal Training Record
35. Significant Events during the Year at Company
36. All NCs of Last Audit available
37. Closure evidence of all NCs of Last Audit
38. Any compliance record of Minor NCs / Suggestions by Auditors