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Chapter.02

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Chapter.02

  1. 1. Chapter 2<br />Creating a Document<br />
  2. 2. What’s Inside and on the CD?<br />In this chapter, you will learn how to:<br />Create documents using Microsoft Word<br />Select and edit text<br />Check spelling<br />Use the electronic thesaurus<br />Specify print options<br />Use document templates<br />2<br />Practical Microsoft Office 2010<br />
  3. 3. What’s in the Word program window?<br />Word program window appears when you start Microsoft Word<br />Click Start and point to All Programs, click Microsoft Office, then click Microsoft Office Word 2010<br />3<br />Practical Microsoft Office 2010<br />
  4. 4. What’s in the Word program window?<br />4<br />Practical Microsoft Office 2010<br />
  5. 5. What’s in the Word program window?<br />You use these objects to:<br />create<br />edit <br />save <br />print<br />format<br />5<br />Practical Microsoft Office 2010<br />
  6. 6. What’s in the Word program window?<br />Document workspace is where you type documents. It looks like a blank sheet of paper on your screen.<br />Title bar shows name of current document<br />If document has not been saved, title bar displays generic title “Document1”<br />Word’s ribbon contains commands and tools that you can use to create and edit your document<br />6<br />Practical Microsoft Office 2010<br />
  7. 7. What’s in the Word program window?<br />There are different ways to view document:<br />Draft view<br />Web Layout view<br />Print Layout view<br />Full Screen Reading view<br />Outline view<br />Status bar provides information about document<br />Clickingthe Zoom level on the status bar increases or decreases the zoom level<br />Right-Click status bar to customize information displayed<br />7<br />Practical Microsoft Office 2010<br />
  8. 8. What’s in the document workspace?<br />The blank document workspace is bordered by scroll bars and a ruler<br />You can display none, one, or both rulers<br />Use the scroll bar by dragging the scroll box or clicking the scroll arrows<br />Double-arrows on the vertical scroll bar work in conjunction with the Select Browse Object control<br />Page<br />Chart<br />8<br />Practical Microsoft Office 2010<br />
  9. 9. What’s in the document workspace?<br />9<br />Practical Microsoft Office 2010<br />
  10. 10. How do I create a document?<br />To create new document, click blank document workspace and start typing<br />Easy to edit and format document after text entered<br />Insertion point indicates current location in document; click anywhere in document to relocate insertion point<br />Indicates where next character will appear<br />10<br />Practical Microsoft Office 2010<br />
  11. 11. How do I create a document?<br />Word wrap automatically jumps insertion point to beginning of next line from end of previous line<br />Press Enter key twice to create blank line between paragraphs<br />Backspace key deletes character to left of insertion point<br />11<br />Practical Microsoft Office 2010<br />
  12. 12. How do I create a document?<br />Mouse or arrow keys move insertion point to add text in middle of line<br />Insert key toggles between Overtype and Insertmodes <br />Click the Insert tab and click on Symbol command, then click More Symbols to insert special characters, such as trademark symbol: ™<br />12<br />Practical Microsoft Office 2010<br />
  13. 13. How do I create a document?<br />13<br />Practical Microsoft Office 2010<br />
  14. 14. How do I select text for editing?<br />Select text marks characters, words, phrases, sentences, or paragraphs to modify <br />Selected text is highlighted<br />Use drag method to select short sections of text<br />Double-click a word to select only that word<br />Triple-click to select entire paragraph<br />14<br />Practical Microsoft Office 2010<br />
  15. 15. How do I select text for editing?<br />When pointing to left margin, pointer changes to white arrow <br />Click once to select line of text<br />Double-click to select paragraph<br />You can use keyboard to select text <br />Use mouse or arrow keys to move insertion point to beginning of selected text <br />Hold Shift key down while using arrow keys to select text<br />15<br />Practical Microsoft Office 2010<br />
  16. 16. How do I select text for editing?<br />Deselect text by clicking away from text currently selected, or by pressing an arrow key<br />Select section of text by clicking at beginning of selection, then Shift-clicking at end<br />Select non-contiguous textby selecting first word or section, then using Control-click to select subsequent sections<br />16<br />Practical Microsoft Office 2010<br />
  17. 17. How do I select text for editing?<br />17<br />Practical Microsoft Office 2010<br />
  18. 18. How do I move, copy, and delete text?<br />Clipboard is used to temporarily hold sections of document<br />Cut and paste – select text, click Cut button, position text where you want it, and then click Paste button<br />Copy and paste – similar to Cut and Paste, except text is not moved from its original position. Select text, click Copy button, position text where you want it, then click Paste button<br />18<br />Practical Microsoft Office 2010<br />
  19. 19. How do I move, copy, and delete text?<br />Copied text remains on Clipboard so you can paste as many copies of text as needed<br />Text, numbers, graphics, tables, and other objects can be cut or copied and pasted between different applications, such as Excel data into Word document<br />19<br />Practical Microsoft Office 2010<br />
  20. 20. How do I move, copy, and delete text?<br />20<br />Practical Microsoft Office 2010<br />
  21. 21. Can I undo a command?<br />Undo button may allow you to undo last action you performed <br />Redo button may allow you to restore action that you mistakenly undid<br />Repeat command repeats your last action <br />21<br />Practical Microsoft Office 2010<br />
  22. 22. Can I undo a command?<br />If no actions can be undone or redone, buttons will be disabled and appear “grayed out”<br />Undo button undoes editing or formatting commands <br />Actions such as saving and printing files cannot be undone<br />Click down arrow beside either button to undo or redo a number of actions<br />22<br />Practical Microsoft Office 2010<br />
  23. 23. Can I undo a command? Cont’d.<br />23<br />Practical Microsoft Office 2010<br />
  24. 24. How do I check spelling, grammar, and readability?<br />Microsoft Word provides tools to help you check spelling and grammar<br />You can check the readability of a document by displaying readability statics<br />Based on number of syllables per word and words per sentence<br />Summarized as a score between 1 and 100<br />If you don’t see any wavy lines, spelling and grammar checking might be turned off<br />24<br />Practical Microsoft Office 2010<br />
  25. 25. How do I check spelling, grammar, and readability?<br />Click the Spelling & Grammar button on the Review tab to check the spelling and grammar of a complete document<br />Readability statistics are shown at the end of a spelling and grammar check if the statistics feature is turned on<br />Click the Microsoft Office button, then click the Word Options button. On the Proofing tab, select Show readability statistics<br />25<br />Practical Microsoft Office 2010<br />
  26. 26. How do I check spelling, grammar, and readability?<br />26<br />Practical Microsoft Office 2010<br />
  27. 27. How do I use the thesaurus and other research tools?<br />A thesaurus contains synonyms for words and other common phrases<br />Click the Review tab, then click Thesaurus<br />Select the word or phrase, right-click it, point to Synonyms, then click Thesaurus<br />Some suggestions might not be appropriate<br />Proofing group offers additional wordsmithing tools<br />Translate tool<br />Research tool<br />27<br />Practical Microsoft Office 2010<br />
  28. 28. How do I use the thesaurus and other research tools?<br />28<br />Practical Microsoft Office 2010<br />
  29. 29. Can I search for text and make global changes?<br />Find and replace function allows you to replace all instances of text with new text<br />Use capitalization in replacement text only if you want all instances of the replacement text to be capitalized<br />If you enter the replacement text in all lowercase, Word will change the case to match the original text<br />29<br />Practical Microsoft Office 2010<br />
  30. 30. Can I search for text and make global changes?<br />Word looks for your search string in any part of the word<br />The Sounds like option lets you find words even if you are not sure how to spell them<br />You can use wildcards<br />*<br />?<br />30<br />Practical Microsoft Office 2010<br />
  31. 31. Can I search for text and make global changes?<br />31<br />Practical Microsoft Office 2010<br />
  32. 32. How do I use a document template?<br />Document can be created from scratch or by using a pre-formatted document template<br />Word templates include: <br />Letters<br />Faxes<br />Resumes<br />32<br />Practical Microsoft Office 2010<br />
  33. 33. How do I use a document template?<br />Placeholder is element into which text is entered to personalize document<br />Create custom templates for documents needed on regular basis<br />Business templates include letterhead, fax cover sheets, memos, and reports<br />33<br />Practical Microsoft Office 2010<br />
  34. 34. How do I use a document template?<br />34<br />Practical Microsoft Office 2010<br />
  35. 35. How do I save a document?<br />Save As dialog box appears first time you save document<br />By default, Word saves your file as Word document in Documents folder<br />You can save document as different file type by clicking down arrow key to right of Save as type text box<br />Click Save button regularly to save your work<br />35<br />Practical Microsoft Office 2010<br />
  36. 36. How do I save a document?<br />36<br />Practical Microsoft Office 2010<br />
  37. 37. How do I print a document?<br />To access the Print dialog box, click the Print option available through the file tab <br />Printer list<br />Print range <br />Current page<br />Range of pages<br />Number of copies<br />Collate option<br />Duplex printers<br />Print Preview <br />37<br />Practical Microsoft Office 2010<br />
  38. 38. How do I print a document? <br />38<br />Practical Microsoft Office 2010<br />
  39. 39. How can I troubleshoot printing problems?<br />Printing problems can be caused by printer, software, or installation glitches<br />Most printing problems easily fixed:<br />Check printer<br />Power<br />Online<br />Correct size/type of paper<br />Ribbon, ink, or toner properly installed<br />Check print queue by clicking the Start button, View Devices and Printers, See What’s Printing on toolbar<br />39<br />Practical Microsoft Office 2010<br />
  40. 40. How can I troubleshoot printing problems?<br />40<br />Practical Microsoft Office 2010<br />
  41. 41. How can I troubleshoot printing problems?<br />Change the default printer by right-clicking the printer you want to set as the default, and then choose Set as Default Printer<br />The Print Properties dialog box can:<br />Change print settings<br />Activate printer sharing<br />Check the port used to connect your printer and computer<br />Print a test page<br />41<br />Practical Microsoft Office 2010<br />
  42. 42. How can I troubleshoot printing problems?<br />42<br />Practical Microsoft Office 2010<br />
  43. 43. How can I troubleshoot printing problems?<br />Check on Page Setup dialog box that page settings are correct<br />Printer software may be problem<br />Updated printer drivers typically available online to download and install<br />43<br />Practical Microsoft Office 2010<br />

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