The document discusses how businesses are facing increasing costs and pressure to cut costs through more efficient processes. It provides examples of how implementing paperless and digital solutions can significantly reduce business costs related to invoices, pay stubs, forms and other documents by automating workflows and enabling online access. Specific case studies and statistics are given showing organizations can save 40-95% on document-related costs by moving from paper-based to online processes and payments.

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Today’s economic conditions
make cost-cutting imperative
for businesses who want to not
only succeed, but also survive
in a globalizing economy where
organizations need to compete
across boundaries, manage the
bottom line, and deploy effective
processes. Finding ways to
trim spending effectively while
increasing revenue can be a
harrowing task, and may prove
more difficult as time goes on.
The ever increasing costs of doing
business today is forcing businesses
into measuring cost performance
throughout the entire organization
and not just certain departments.
Trends emerging from these
scrutinized views on spend
management are shedding new
light on areas where general
and administrative (G&A) costs
may effectively be reduced while
making a positive difference in the
performance and efficiency of
your business.
The cost-cutting trends below
highlight the benefits of paperless
solutions for any business!
Streamlined online document
solutions solve key financial executive challenges!
Yes, it is easy to cut staff and reduce salaries,
but there is only so far you can go with that
common mind set. “You can only close so
many plants and lay off so many people,”
– Kevin Costello, President, Ariba Inc., a spend-
management software and services provider.
Resulting Statistics
from Implemented
Strategic Actions
Top-performing
enterprises have
actively reduced their
overall invoicing costs
by nearly:
91%
(when compared to
Laggard organizations),
as well as lowered
invoice cycle times by
nearly:
92%
--------------------------
Best-in-Class
Top 20%:
$3.47 / 2.9 days to
process a single invoice.
--------------------------
Industry Average
Middle 50%:
$16.91 / 14.6 days to
process a single invoice.
--------------------------
Laggard
Bottom 30%:
$36.51 / 32.9 days to
process a single invoice.
Top 5 Strategic
Actions Heralded for
Invoicing Workflow
#1 Automate invoice
workflow processes.
55%
#2 Standardize
workflow processes.
54%
#3 Conduct internal
assessment of A/P
capabilities.
46%
#4 Integrate payables
solutions with other
systems.
37%
#5 Centralize A/P
processes.
36%
Consolidation
Efforts Show Need
for Online Solutions
Organizations are
saving about
40%
by consolidating single-
function business
devices, like printers
and scanners, and
employing multi-
function devices. These
smart moves bring
decent savings to the
bottom line by reducing
reliance on high-cost,
contract-based printer
and copier agreements,
but shows the need
for more effective
paperless solutions.
Online Invoicing
Improves Visibility
and Workflow by
30%
A focus on workflow
visibility increases
revenue, and allows
per-employee costs to
easily be tracked and
reported on for efficient
analysis and control.
Employee self-serve
benefits also increase
reducing HR calls
and headaches.
Time Management
Repetitive invoice
inquiries takes up
15% - 24%
of employee’s time.
Paperless solutions
free up time to focus
on other cost-
implicating tasks.
Information provided by: the Aberdeen Group, May 2009.

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Multiple online solution scenarios
for solving key financial executive challenges!
The scenarios shown below
represent different sizes of
organizations that utilize different
paperless solutions. As an
organization chooses its paperless
solution lineup, cost savings and
overall efficiency increases.
NACHA, and the Aberdeen Group state that the total average costs
for paper versions of the following items are as follows:
Paper pay stub: *$1.90 ea. Paper W-2 or 1099: *$3.24 ea.
Paper bill/statement: *$15.71 ea. Paper form: *$4.95 ea.
*Please note that these costs include: postage, paper, printing, equipment/
maintenance, labor, and reissuing. The average costs may vary on an
individual basis, and depend on the systems and processes currently in
place for a particular organization.
Savings Scenario 1:
A smaller-sized business utilizing a
single online pay stub solution.
Number of Employees: 1,000
Estimated yearly costs
for paper pay stubs: *$49,400
Estimated yearly costs
for online stubs
Year 1: $6,279
Year 2+: $2,579
______________________________
Total Cost Savings
Year 1: Year 2+:
85.67% 93.16%
Savings Scenario 2:
A medium-sized business utilizing
several paperless solutions that
include paperless pay stubs, W-2s,
and online forms.
Number of Employees: 5,000
Number of W-2s: 5,500
Number of Forms: 10,000
Estimated yearly costs
for paper pay stubs,
W-2s, and forms: *$314,320
Estimated yearly costs
for online pay stubs,
W-2s, and forms
Year 1: $27,809
Year 2+: $21,609
______________________________
Total Cost Savings
Year 1:
89.43%
Year 2+:
91.79%
Savings Scenario 3:
A larger-sized business utilizing
multiple paperless solutions that
include paperless pay stubs, W-2s,
1099s, online forms, and bills/
statements with Click-To-Pay.
Number of Employees: 20,000
Number of W-2s: 22,000
Number of 1099s: 5,000
Number of Forms: 20,000
Number of Bills/Statements
with Click-To-Pay: 95,000
Estimated yearly costs for
paper pay stubs, W-2s,
1099s,forms, and bills: *$2,666,930
Estimated yearly costs for
online pay stubs, W-2s,
1099s, forms, and bills
Year 1: $130,959
Year 2+: $117,959
______________________________
Total Cost Savings
Year 1: Year 2+:
95.15% 96.63%
utilizing a ess utilizing utilizing
Information provided by:
NACHA, NatPay, and the Aberdeen Group.

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Why financial executives trust
NatPay’s innovative online document solutions!
Quick and easy integration.
Be up and running in weeks
not months for the fastest
cost savings available.
Enjoy Software as a Service
(SaaS) functionality to
automate and standardize
workflows, and integrate
and centralize multiple
systems and processes.
Improves consolidation
efforts in all departments by
reducing the need for high-
cost, contract-based printer
and copier agreements.
Web-based, paperless
solutions improve overall
workflow visibility for
effective per-employee
costs analysis and control,
and better self-serve
functionality for employees,
vendors, and customers.
Departments like
Customer Service are
able to streamline duties
and manage time more
efficiently to focus on other
cost-implicating tasks.
Click-To-Pay allows for
shortened payment cycles,
reduced lockbox expenses,
and simplified reconciliation.
“Our RFP process was comprehensive evaluating many
aspects of potential business partners in this space such
as accessibility, technology, training, support, integration,
administration, implementation, and costs. NatPay’s
Doculivery solution presented all the desired functionality
in a way that was clear, simple, and easy-to-use.”
– Chad Clayton, DVP Finance, Family Dollar