The document outlines the terms of reference for the Board of Management of CANQATE, an organization for quality assurance. It details the positions on the Board including President, Vice President, Secretary, Treasurer, and others. It provides descriptions for each position, including duties, qualifications, and time commitments required.

1. CANQATE BOARD OF MANAGEMENT
Terms of Reference for Board Members
The CANQATE Board of Management shall be responsible for the strategic and operational affairs of
CANQATE. It shall be comprised of eleven (11) members as follows: President, Vice-President,
Secretary, Treasurer, three (3) members of the floor, three (3) regional coordinators and the
immediate past president. The President shall be elected from an external quality assurance agency.
The immediate past president shall serve as an ex-officio member of the Board without voting rights.
All members must be from full member organizations. No two (2) elected directors should be from the
same member organization. All members of the CANQATE Board of Management shall be required to
sign a Confidentiality Statement upon taking up their position on the Board.

2. POSITION DESCRIPTION: PRESIDENT (ELECTED POSITION)
Position Summary
The President ensures that the Board of Management adequately reflects and advances the mission of
CANQATE and the interests of its members. The President assumes responsibility for the secretariat of
CANQATE.
1.0 DUTIES AND RESPONSIBILITIES
1.1 Presides over the meetings of the General Assembly and the Board;
1.2 Performs any resolutions, decisions or specific mandates set by the General Assembly or the
Board;
1.3 Executes any function provided for in the Constitution;
1.4 Casts the deciding vote in the event of an equality of votes;
1.5 Serves as Chair, Deputy Chair, or Member of CANQATE standing and ad hoc committees;
1.6 Maintains collaboration between regional and international organizations in furtherance of
quality assurance activities and advancement of CANQATE;
1.7 Coordinates the work of the committees of CANQATE;
1.8 Ensures the development and implementation of the CANQATE Strategic Plan;
1.9 Upholds the CANQATE Constitution, policies, procedures and operations;
1.10 Ensures that the operations of CANQATE avoid potential conflicts of interest;
1.11 Attends all Board meetings (in person, teleconference, web conference, etc.); and
1.12 Assumes other responsibilities, as agreed by the Board, not provided for in the Constitution.
2.0 QUALIFICATIONS, EXPERIENCE AND COMPETENCIES
2.1 Must be a representative of an external quality assurance agency that is a full member of
CANQATE and in good financial standing;
2.2 Must have leadership experience and strong organizational skills;
2.3 Must have strong verbal and written communication skills;
2.4 Must be willing to work in a regional environment;
2.5 Must be proficient in the digital environment and use of teleconferencing technology;
2.6 Must be able to maintain strict confidentiality in all CANQATE deliberations;
2.7 Must have a demonstrated commitment to high professional and ethical standards; and
2.8 Must acquire a sound working knowledge of the CANQATE Constitution, policies, procedures
and operations.
3.0 TIME COMMITMENT
3.1 A minimum of five (5) hours per month

3. POSITION DESCRIPTION: VICE-PRESIDENT (ELECTED POSITION)
Position Summary
The Vice-President has responsibility for information and communication, and acts on behalf of the
President as required.
1.0 DUTIES AND RESPONSIBILITIES
1.1 Serves as Chair of the Finance Committee with responsibility to:
 advise the Board on financial matters;
 review the end-of-year financial statements;
 recommend a budget for the subsequent year to the Board for approval;
 recommend revisions to the financial management procedures as expressed in the finance
manual to the Board for approval;
 propose to the Board criteria for provision of grants and other financial support; and
 consider strategies and proposals for external fund raising.
1.2 Serves as Chair, Deputy Chair, or Member of other CANQATE standing and ad hoc committees.
1.3 Supports the President in the work of the CANQATE Board including development of the
strategic plan;
1.4 Acts on behalf of the President as necessary;
1.5 Upholds the CANQATE Constitution, policies, procedures and operations;
1.6 Ensures that the operations of CANQATE avoid potential conflicts of interest;
1.7 Attends all Board meetings (in person, teleconference, web conference, etc.); and
1.8 Performs any other functions that would ensure the efficient operations of the Board.
2.0 QUALIFICATIONS, EXPERIENCE AND COMPETENCIES
2.1 Must be a representative of a CANQATE member in good financial standing;
2.2 Must have a background and work experience in finance;
2.3 Must have strong verbal and written communication skills;
2.4 Must have strong organizational skills;
2.5 Must be willing to work in a regional environment;
2.6 Must be proficient in the digital environment and use of teleconferencing technology;
2.7 Must be able to maintain strict confidentiality in all CANQATE deliberations;
2.8 Must have a demonstrated commitment to high professional and ethical standards; and
2.9 Must acquire a sound working knowledge of the CANQATE Constitution, policies, procedures
and operations.
3.0 TIME COMMITMENT
3.1 A minimum of five (5) hours per month

4. POSITION DESCRIPTION: SECRETARY (ELECTED POSITION)
Position Summary
The Secretary is responsible for the administrative functioning of CANQATE.
1.0 DUTIES AND RESPONSIBILITIES
1.1 Prepares the minutes of Board meetings and notifies members of meetings;
1.2 Organizes and maintains the Network’s records and minutes;
1.3 Makes arrangements for CANQATE’s publications;
1.4 Makes arrangements for CANQATE’s database;
1.5 Prepares CANQATE’s Annual Reports;
1.6 Prepares, organizes, and convenes CANQATE Annual General Meetings;
1.7 Prepares the necessary documents for CANQATE Board’s meetings;
1.8 Collects fees and subscriptions;
1.9 Serves as Chair, Deputy Chair, or Member of CANQATE standing and ad hoc committees.
1.10 Upholds the CANQATE Constitution, policies, procedures and operations;
1.11 Ensures that the operations of CANQATE avoid potential conflicts of interest;
1.12 Attends Board meetings (in person, teleconference, web conference, etc.); and.
1.13 Performa any other functions that would ensure the efficient operations of the Board.
2.0 QUALIFICATIONS, EXPERIENCE AND COMPETENCIES
2.1 Must be a representative of a CANQATE member in good financial standing;
2.2 Must have effective verbal, written communication and interpersonal skills;
2.3 Must have strong organizational skills;
2.4 Must be highly proficient in record keeping, and taking of Board minutes;
2.5 Must be willing to work in a regional environment;
2.6 Must be proficient in the digital environment and use of teleconferencing technology;
2.7 Must be able to maintain strict confidentiality in all CANQATE deliberations;
2.8 Must have a demonstrated commitment to high professional and ethical standards; and
2.9 Must acquire a sound working knowledge of and uphold the CANQATE Constitution,
policies, procedures and operations.
3.0 TIME COMMITMENT
3.1 A minimum of five (5) hours per month.

5. POSITION DESCRIPTION: TREASURER (ELECTED POSITION)
Position Summary
The Treasurer is responsible for the upkeep of financial records of CANQATE.
1.0 DUTIES AND RESPONSIBILITIES
1.1 Prepares and submits the Network’s financial statements at least two (2) weeks before the
Board and General Assembly meetings;
1.2 Oversees the preparation of the budget;
1.3 Proposes subscription rates to the Board for endorsement by the Board and presentation to the
General Assembly for approval;
1.4 Serves as Chair, Deputy Chair, or Member of CANQATE standing and ad hoc committees;
1.5 Upholds the CANQATE Constitution, policies, procedures and operations;
1.6 Ensures that the operations of CANQATE avoid potential conflicts of interest;
1.7 Attends Board meetings (in person, teleconference, web conference, etc.); and
1.8 Any other functions that would ensure the efficient operations of the Board.
2.0 QUALIFICATIONS, EXPERIENCE AND COMPETENCIES
2.1 Must be a representative of a CANQATE member in good financial standing;
2.2 Must have a background and work experience in finance;
2.3 Must have strong verbal and written communication skills;
2.4 Must have strong organizational skills;
2.5 Must be willing to work in a regional environment;
2.6 Must be proficient in the digital environment and use of teleconferencing technology;
2.7 Must be able to maintain strict confidentiality in all CANQATE deliberations;
2.8 Must have a demonstrated commitment to high professional and ethical standards; and
2.9 Must acquire a sound working knowledge of and uphold the CANQATE Constitution, policies,
procedures and operations
3.0 TIME COMMITMENT
3.1 A minimum of five (5) hours per month.

6. POSITION DESCRIPTION: BOARD MEMBER (THREE ELECTED POSITIONS)
Position Summary
A Board member represents CANQATE and contributes to ensuring the effective and efficient
functioning of CANQATE.
1.0 DUTIES AND RESPONSIBILITIES
1.1 Maintains relations with other similar associations;
1.2 Promotes the work of CANQATE;
1.3 Contributes to Board discussions;
1.4 Carries out regular duties of the Network;
1.5 Serves as Chair, Deputy Chair, or Member of CANQATE standing and ad hoc committees.
1.6 Contributes to activities of working groups;
1.7 Carries out any specific mandates of the General Assembly, the Board, or the President within
the terms of the Constitution.
1.8 Upholds the CANQATE Constitution, policies, procedures and operations;
1.9 Ensures that the operations of CANQATE avoid potential conflicts of interest;
1.10 Attends Board meetings (in person, teleconference, web conference, etc.); and
1.11 Performs any other functions that would ensure the efficient operations of the Board.
2.0 QUALIFICATIONS, EXPERIENCE AND COMPETENCIES
2.1 Must be a representative of a CANQATE member in good financial standing;
2.2 Must have strong verbal and written communication skills;
2.3 Must have strong organizational skills;
2.4 Must be willing to work in a regional environment;
2.5 Must be proficient in the digital environment and use of teleconferencing technology;
2.6 Must be able to maintain strict confidentiality in all CANQATE deliberations;
2.7 Must have a demonstrated commitment to high professional and ethical standards; and
2.8 Must acquire a sound working knowledge of and uphold the CANQATE Constitution,
policies, procedures and operations.
3.0 TIME COMMITMENT
3.1 A minimum of three (3) hours per month.

7. POSITION DESCRIPTION: REGIONAL COORDINATOR
(THREE NON-ELECTED POSITIONS)
Position Summary
A Regional Coordinator encourages and supports the establishment and sustainability of focus groups
in each territory.
1.0 DUTIES AND RESPONSIBILITIES
1.1 Encourages and supports the coordination of activities pertinent to CANQATE and quality
assurance;
1.2 Encourages and supports the promotion of CANQATE and quality assurance issues within each
country;
1.3 Encourages, supports, and assists in CANQATE membership drives for all membership
categories;
1.4 Serves as Chair, Deputy Chair, or Member of CANQATE standing and ad hoc committees;
1.5 Upholds the CANQATE Constitution, policies, procedures and operations;
1.6 Ensures that the operations of CANQATE avoid potential conflicts of interest;
1.7 Attends Board meetings (in person, teleconference, web conference, etc.); and
1.8 Performs any other functions that would ensure the efficient operations of the Board.
2.0 QUALIFICATIONS, EXPERIENCE AND COMPETENCIES
2.1 Must be a representative of a CANQATE member in good financial standing;
2.2 Must have strong verbal and written communication skills;
2.3 Must have strong organizational skills;
2.4 Must be willing to work in a regional environment;
2.5 Must be proficient in the digital environment and use of teleconferencing technology;
2.6 Must be able to maintain strict confidentiality in all CANQATE deliberations;
2.7 Must have a demonstrated commitment to high professional and ethical standards; and
2.8 Must acquire a sound working knowledge of and uphold the CANQATE Constitution, policies,
procedures and operations.
3.0 TIME COMMITMENT
3.1 A minimum of three (3) hours per month.

8. POSITION DESCRIPTION: IMMEDIATE PAST PRESIDENT
Position Summary
The Immediate Past President serves as an ex-officio member of the Board with no voting rights.
He/she serves in an advisory capacity and as a source of historical information to ensure continuity and
consistency in Board affairs and activities.

9. CANQATE STANDING AND AD HOC COMMITTEES
 Membership Growth and Core Group Management Committee
 Membership Services and Public Information Committee
 Research and Publications Committee
 Education and Professional Development Committee
 Consultancy and Technical Cooperation Committee
 Partnerships and Alliances Committee
 Project Monitoring and Evaluation Committee
 Operations and Policy Framework Committee
 Finance Committee
 Business Development Committee