This document outlines the budget and financial arrangements for a $2.38 million fund. It discusses how the funds will be distributed among various working groups, including 49% (over $1 million) to Agribusiness Incubation. It describes the process for fund disbursement to startups and working groups, including requirements for registration, approved business plans, and quarterly reporting. Finally, it provides a sample accounting report template and projected budget breakdown by expense category including operations, administration, equipment, and office supplies.

1. Budget and Financial Arrangements
Victoria Lawal
11 May, 2018

2. Presentation Outline
•Fund distribution along the various working
groups and start ups
•Fund disbursement implementation
•Fund availability for each business
•Financial Report framework
•The Procurement plan

3. Fund Distribution
Resource Allocation (of
$2.38 million)
Coordination & Services
Management
Youth Advocacy
Agribusiness
Completion
“Quick Wins”
Food Basket Outreach
(3%)
12%
6%
24%
Agribusiness
Incubation
7%
49%

4. Fund Disbursement to Start
ups/working group
• Registered group will be given priority for fund disbursement and this
will be paid into business name account not individual bank account.
• Funds disbursement for non-registered group will be through IITA
country offices and Hubs.
• Core Group fund disbursement must be in line with their work plan,
Project procurement plan approved by AfDB.
• Disbursement will be based on business plan pitch ratings, cost
benefit ratio and approval of the Business Plan Review Committee.
• Funds disbursement to start up will be done in batches, no lump fund
will be given to avoid mismanagement.
• Follow up will be done by the M & E/Administration team, 2nd tranche
payment will be subject to adequate management of the 1st tranche
payment.

5. Accounting report template
Forecast
Month Operation costs Quantity(kg) Salaries income profit Cummulative
July
Aug
Sept
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Realized
Operation costs Quantity(kg) Salaries income profit Cummulative

6. Template
continued…..
% difference
Month costs Quantity(kg) Salaries income profit Cummulative
July 0 0 0 0 0
Aug 0 0 0 0 0
Sept 0 0 0 0 0
Oct 0 0 0 0 0
Nov 0 0 0 0 0
Dec 0 0 0 0 0
Jan 0 0 0 0 0
Feb 0 0
Mar 0 0
Apr 0 0
May 0 0
Jun 0 0
Accounting report timeframe/structure
• Reports should be submitted before the
last week of every quarter.
• Report should contain all elements of
cash flow.
• Fund given – fund spent – salaries –
Income – Profit/loss
• Fund request must be done two weeks
earlier to give room for processing time

7. 3. Operation and Other administrative cost
Start up funds for Agribusiness completion program for
each business
65 17,500 1,137,500 412,050 0 0 0 0 0 184,820 0 0 0 0 0 84,940 0 320,470 52,310 0 100,410 0
Training of Agriprenuers to be invovled in the Incubation
centres
7 27,067 189,469 0 25,067 0 25,067 0 0 25,067 25,067 0 0 0 25,067 0 25,067 0 0 0 0 25,067
TAAT Food Basket (Germplasm) assemble elite TAAT crop
varieties and distribution among the start ups
19 1,050 19,950 7,350 1,050 0 1,050 0 0 1,050 1,050 0 0 0 1,050 0 1,050 3,150 1,050 0 1,050 1,050
TAAT Food Basket (Good practice), install and manage
demonstrations
19 933 17,727 6,531 933 0 933 0 0 933 933 0 0 0 933 0 933 2,799 933 0 933 933
TAAT Food Basket (Outreach), conduct TAAT open houses
19 1,550 29,450 10,850 1,550 0 1,550 0 0 1,550 1,550 0 0 0 1,550 0 1,550 4,650 1,550 0 1,550 1,550
Cordination and Management
Advocacy (Program inception planning meeting)
1 54,560 54,560
Advocacy (Country Events, road shows etc.)
19 6,050 114,950 6,050 6,050 6,050 6,050 6,050 6,050 6,050 6,050 6,050 6,050 6,050 6,050 6,050 6,050 6,050 6,050 6,050 6,050 6,050
Travel
38 750 28,500 28,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Accommodation
114 85 9,690 9,690 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Youth Registrations 16 1,519 24,304 1,519 1,519 0 1,519 1,519 1,519 1,519 1,519 0 0 1,519 1,519 1,519 1,519 1,519 1,519 1,519 1,519 1,519
In country meetings 16 2,929 46,864 2,929 2,929 0 2,929 2,929 2,929 2,929 2,929 0 0 2,929 2,929 2,929 2,929 2,929 2,929 2,929 2,929 2,929
Fuel, car rentage 4,058 4,058 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Internet 9,420 9,420 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Indirect cost 141,666 141,666 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Sub-total 1,828,108
4. Goods
Equipments
Laptops 14 1,500 21,000 13,500 0 0 0 0 0 1,500 0 0 0 0 0 1,500 0 1,500 1,500 0 1,500 0
Printer 4 500 2,000 2,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Docking station 2 200 400 400 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Desktop 2 1,200 2,400 2,400 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Photocopier & Scanner 1 1,800 1,800 1,800 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Office Intercom 2 200 400 400 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Tablets 6 600 3,600 600 0 0 0 0 0 600 0 0 0 0 0 600 0 600 600 0 600 0
Modem 4 100 400 400 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Camera 1 3,500 3,500 3,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Office Furniture 3 1,711 5,132 5,132 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Office stationery - printing papers, stapler, toners, ink,
pens, pencils, rubber, sticky notes, note books, diaries,
envelopes, marker pens, rulers, staples, paper punch, paper
clips, training materials, promotional items, flip board
charts
12,231 12,231 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
52,863
GRAND TOTAL
2,377,000
0