The document describes a case study involving an American brand that produces skateboard clothing and accessories, which faced challenges in managing their order data and inventory tracking through EDI interfaces with SAP and WMS. Solutions implemented included material tracking, shipment confirmations, and improved stock availability, leading to enhanced operational efficiency. As a result, the client reported increased speed and ease in processing orders without the need for generating sales orders separately.

1. EDI Application
SAP Application
WMS Application
EDI Interface to SAP & WMS Case Study

2. • The company is American brand established in New York.
• The company produces skateboard Clothing, shoes and accessories.
• The company do have their big warehousing with 3PL.
Introduction :
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3. • The one of the company it require EDI interface for their one of the client.
• They are facing problem for receiving data.
• Client is facing problem to detect the coming orders and the material to transfer or
transferred material.
• Client found it difficult to track material coming and going outside, Location of material in
warehouse, good or bad condition of material.
• company needs to accept the order by electronic data interchange, approve it and make it
ready to ship.
• company needs Virtual Inventory for the sake of accepting Pre-Orders.
Problem & Causes :
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4. We have provided EDI interface to SAP and WMS. EDI Scheduler Applications is the scheduler
Application running on the interval as per client KPI, This Application checks for the FTP folder
for new Messages, Upon receiving the message Application will format the message as SAP or
WMS Format and communicate with SAP or WMS component as per the Message.
• SAP component write Output file to company folder
• SAP Component will read and move the file from client folder to Archive folder
• WMS COMPONENT write output file to client Folder
• WMS Component read and move file from company folder to Archive folder
Problem & Causes :
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5. 1) Material Master : Material Master data changes are sent from client to the company.
2) Delivery Note: Delivery Note has been generated from company warehouse against the order received
from client.
3) GRN: When company warehouse receives material from client, company need to give the notification
of receiving that specific product to their client. In this process they need to generate GRN (Goods Receipt
note) which is first main part of inbound process.
Solution :
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6. 4) Picking Confirmation: After picking the material inside the warehouse came from client virtual
warehouse, the company warehouse need to send the confirmation against the sales order or transfer of the
material from virtual warehouse of client to company warehouse.
5) Shipment Confirmation: Shipment confirmation notification has been sent to the client from warehouse.
It is required for the warehouse to send client because client need to confirm whether the product get
shipped or not.
Solution :
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7. 6) Stock Availability: In this process system checks the stock available in the virtual warehouse of client and
company warehouse. Comparison of stock has been done by the system and this report regarding client stock
and stock in warehouse has been sent to client from company.
7) App Trace: The application used for tracing location of product is called as app trace. In this application
daily message has been sent regarding material against sales order which goes outside. However KPI is used
to send daily status of dispatched material which contains Order no, Warehouse no, Order name etc.
8) Lottable: Every product have unique serial code. With the help of that code internal transfer taken place.
We have given the facility of master to the client so that they can enter additional data. There are three
lottables in case of company Serial No, Expiry Date, and grade.
Solution :
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8. Client is satisfied from our EDI Interface with the Warehouse Management System. Their speed of
operation got increased by using this interface. They don’t need to generate sales order separately
they receive it by EDI. company found it easy to get orders from client.
Conclusion :
Client EDI Application
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