The document provides a comprehensive overview of Microsoft PowerPoint, covering its functionalities for creating presentations using text, images, videos, and audio. It details features such as slide themes, templates, media incorporation, and advanced tools for customizing layouts and animations. Additionally, it outlines tips for efficient use, including the use of stock images, morph transitions, and ink features.

1. POWERPOI
NT
MICROSOFT
BOOK 2

2. INTRODUCT
ION
• PowerPoint is a presentation software
developed by Microsoft.
• Part of the Office suite alongside
Word and Excel.
• Used to create basic to complex
presentations.
• Commonly used for business
presentations, but also for
educational and informal purposes.

3. INTRODUCT
ION
• Presentations can include text,
images, audio clips, movies, sound
effects, and animated transitions.
• Designed to create slide shows with
important information, charts, and
visuals.
• Recent advances include:
⚬ Subtitling on slides.
⚬ Presenter Coach.
⚬ Other interactive features.

4. CHAPTER 2
POWERPOINT

5. Things to Know about
PowerPoint Approach
Function
POWERPOI
NT BASICS

6. WHAT IS
POWERPOINT?
• PowerPoint is used to create slide shows with
important information, charts, and images.
• Most presentations use templates with
predefined backgrounds, fonts, and layouts.
• Changes to the master slide (e.g.,
background) apply automatically to all slides
in the presentation.

7. SLIDE THEME
• Define content
structure (e.g.,
Title Slide, Title
and Content).
• Adds preset
design elements
(e.g., colors,
graphics, text
styles).
SLIDE LAYOUT

8. ADDING
CONTENT AND
MEDIA
• Add original text, charts, graphs, and
media (photos, logos, videos).
• Use the Normal View:
⚬ Slides Pane: Displays slide
thumbnails.
⚬ Outline Pane: Shows slide text
only.

9. ORGANIZING
SLIDES
• Reorder slides using the Slide Sorter
View or the Slides Pane in Normal
View.
• Move, delete, duplicate, or hide
slides to adjust sequence.

10. BUILDING AN
OUTLINE
• Use the Outline Pane in Normal View
to type text in outline form.
• Slide icons represent titles, and
bullet points display main topics.

11. WORKING
WITH MASTERS
• Master slides ensure consistent
design across slides.
• Add repeating elements like logos or
footers once for all slides using the
same template.

12. SETTING UP
SHOWS AND
OPTIONS
• Add audio, animations, and
transitions:
⚬ Animations: Move elements (e.g.,
bouncing objects).
⚬ Transitions: Define how slides
appear (e.g., fade-in).
• Record narrations for presentations.

13. PRESENTING OR
SHARING SLIDE
SHOWS
• Use on-screen tools during
presentations to control slides and
annotate.
• Presenter View: Displays notes and a
timer for effective delivery.

14. Exploring the PowerPoint
Start Screen
POWERPOI
NT BASICS

15. LAUNCHING
POWERPOINT 365
• Windows 10: Access via Start
menu, All Apps, or taskbar
search.
• Windows 8: Use Apps screen or
Start screen search.
• Windows 7: Start menu or All
Programs.

16. LAUNCHING
POWERPOINT 365
• Open PowerPoint 365 by
searching and clicking to launch.
• Option to open recent or saved
presentations, or start a blank
presentation or use templates.

17. POWERPOINT USER
INTERFACE FEATURES
• Content Creation: Import and
format text, images, tables, charts,
audio, and video.
• Tools: Capture screenshots,
manage slides in sections, animate
content and transitions, document
speaker notes, and control content
layout with Smart Guides.

18. POWERPOINT USER
INTERFACE FEATURES
• Slide Show: Create, rehearse, present,
and record presentations.
• File Handling: Save, export, and send
presentations in various formats.

19. WORKING WITH
POWERPOINT START
SCREEN
• Launch PowerPoint and choose between
creating a new presentation or opening
an existing one.
• Select a template or search for one
online.
• Preview and select themes, layouts, and
start a new presentation.

20. POWERPOINT WINDOW
ELEMENTS
• Title Bar: Displays file name and app
name, with options to manage window.
• Quick Access Toolbar: Customizable
toolbar for frequently used commands
(Save, Undo, Redo, Start from
Beginning).

21. POWERPOINT WINDOW
ELEMENTS
• Ribbon: Centralized location for all
commands, with tabs for specific
functions.
• Backstage View: Click File tab for access
to file-related commands and settings.

22. CREATING AND INSERTING
SLIDES
• START WITH A BLANK PRESENTATION AND SELECT A LAYOUT.
• Use the Home tab to add a TITLE SLIDE, ENTER TITLE AND SUBTITLE.
• ADD MORE SLIDES USING THE "NEW SLIDE" BUTTON OR KEYBOARD
SHORTCUT CTRL + M.
• CHANGE LAYOUTS FOR DIFFERENT SLIDE TYPES.
• FOCUS ON CONTENT FIRST, THEN ADD DESIGN ELEMENTS LATER TO
AVOID SPENDING TOO MUCH TIME ON COLORS AND IMAGES EARLY
ON.
• RIGHT-CLICK THE "NEW SLIDE" BUTTON FOR LAYOUT OPTIONS.

23. CREATING A PRESENTATION
FROM BACKSTAGE VIEW
• To create a presentation, click the File
tab to access Backstage view.
• Choose New to either start a blank
presentation or select a template.
• Pin a template for future use by
clicking the Pushpin button.
• Pick a theme and color scheme, then
click Create to generate the
presentation.

24. SAVING A PRESENTATION
• Save a new presentation by specifying
the file name and location.
• To save a previously saved
presentation, click the Save icon or
press Ctrl + S.
• Use Save As to choose a location,
change the file name, or select a
different file format.

25. EXPLORING NORMAL VIEW
• Normal View is where you work on
slides—creating, formatting, and
arranging slide objects.
• Navigation between different views
(Slide Sorter, Outline, Slide Show, etc.)
is possible via the View tab or the
status bar.
• Slide Pane displays the current slide
and allows for editing.

26. NAVIGATING POWERPOINT
VIEWS
• Normal View: Navigate slides using
scrollbars or the Next/Previous Slide
buttons.
• Slide Thumbnail Pane: Click on
thumbnails to navigate to specific
slides.
• Outline View: View slides in outline
format for easy text entry.
• Slide Sorter View: Organize and
reorder slides by dragging them.

27. ARRANGEMENT OF
PRESENTATION WINDOWS
• For comparing multiple presentations,
use the Cascade feature to arrange
windows.
• Limit the number of open presentations
for optimal viewing.

28. ARRANGEMENT OF
PRESENTATION WINDOWS
• For comparing multiple presentations,
use the Cascade feature to arrange
windows.
• Limit the number of open presentations
for optimal viewing.

29. USING HELP
• Online Help: Search for articles and
videos when connected to the Internet.
• Offline Help: Use the Tell Me field in
the ribbon to locate tasks and options
within PowerPoint.

30. CHAPTER 3
USING THEMES AND TEMPLATES

31. THEMES
• A theme is a set of predefined
colors, fonts, and visual effects
applied to slides for a unified,
professional look.
• It can be customized and saved for
future use. Themes are applied to
all slides to maintain consistency.

32. APPLYING THEMES
• You can apply a theme to a
presentation by selecting from the
built-in themes or downloading one
online.
• It’s important to use one theme for
the entire presentation but
different themes can be applied to
specific slides for emphasis.

33. APPLYING THEMES
• You can apply a theme to a
presentation by selecting from the
built-in themes or downloading one
online.
• It’s important to use one theme for
the entire presentation but
different themes can be applied to
specific slides for emphasis.

34. MODIFYING
THEMES
• Themes can be modified by
adjusting the background, color
schemes, and fonts.
• These changes are automatically
reflected across all slides using
that theme.

35. SEARCHING FOR
THEMES ONLINE
• PowerPoint allows you to search for
online themes and templates.
• You can find templates using
keywords, view their previews, and
download them directly into your
presentation.

36. APPLYING A THEME TO
SELECTED SLIDES
• Themes can be applied to specific
slides or sections of a presentation
for a unique look.
• Multiple themes can be used within
a presentation, but they should
complement each other.

37. MODIFYING
BACKGROUNDS
• Backgrounds can be modified with
solid colors, gradients, patterns, or
textures.
• A digital image or texture can also
be used as a background to add
drama to your presentation, but it
should not overwhelm the text.

38. USING TEMPLATES
• Templates help create
presentations with predefined
structures and layouts.
• These can be customized, and you
can search for templates online to
find ones that suit your needs.

39. CHAPTER 4
INCORPORATING MEDIA INTO PRESENTATIONS

40. INSERTING A
PICTURE
FROM YOUR COMPUTER:
1.Select the slide where you want to
add the image.
2.Click the Insert tab, then click
Pictures.
3.In the Insert Picture dialog box,
find and select the image you want
to insert.
4.Click Insert, and the image will
appear on your slide. Resize or
reposition it as needed.

41. INSERTING A
PICTURE
FROM AN ONline source:
1.Click Insert > Online Pictures.
2.Type a search term (e.g., "grape")
in the Bing Image Search box.
3.Select the image you want and click
Insert to add it to your slide.

42. REMOVING THE
BACKGROUND FROM A
PICTURE
1.Select the image you’ve inserted.
2.Click the Picture Format tab and choose
Remove Background.
3.PowerPoint will automatically detect the
background. You can adjust the areas to
keep or remove by dragging the handles
and marking areas to keep (use the Mark
Areas to Keep and Mark Areas to
Remove buttons).
4.Click Keep Changes to remove the
background.

43. CREATING A PHOTO
ALBUM
1.Open a new or existing presentation.
2.Go to the Insert tab and click the Photo
Album drop-down menu.
3.Choose New Photo Album. In the dialog
box, click File/Disk, and select the
folder containing the photos you want
to add.
4.Select multiple images (hold Ctrl to
select multiple) and click Insert.
5.Choose a layout for your photo album
(e.g., picture with captions), then click
Create to generate the album.

44. INSERTING VIDEO
1.Select a slide.
2.Click the Insert tab, then click Video >
Video on My PC.
3.Browse and select the video file you
want to insert, and click Insert. Resize
the video as needed.

45. INSERTING AN AUDIO
CLIP
1.Select a slide.
2.Click Insert > Audio > Audio on My PC.
3.Browse and select your audio file, and
click Insert.
4.You can adjust the playback options in
the Audio Tools Playback tab.

46. RECORDING AN
AUDIO CLIP
1.Select a slide where you want the
audio.
2.Click the Insert tab, then click Audio >
Record Audio.
3.In the dialog box, type a name for the
recording (e.g., "Introduction"), then
click Record.
4.Record your audio and click Stop when
done. Click OK to insert the audio clip.
5.Use the Playback controls to listen to
or adjust the volume.

47. INSERTING VIDEO
FROM THE INTERNET
(YOUTUBE)
1.Select a slide.
2.Click the Insert tab, then click Video >
Online Video.
3.In the Insert Video dialog box, search
for a YouTube video by typing
keywords in the search box or paste
the embed code from a specific video.
4.Click Insert, and the video will appear
on your slide.

48. INSERTING
HYPERLINKS
1.Select the text or object you want to
link.
2.Right-click and select Link.
3.In the dialog box, enter the URL you
want to link to and click OK.

49. SCREEN RECORDING
1.Go to the Insert tab, then click
Screen Recording.
2.Select the area of the screen you
want to capture.
3.Click Record. Once done, click Stop,
and the recording will appear as a
video on your slide.

50. TRIMMING AUDIO
CLIPS
1.Select the audio clip you inserted.
2.Go to the Audio Tools Playback tab
and click Trim Audio.
3.Adjust the start and end times of the
clip by dragging the sliders, then
click OK.

51. CHAPTER 5
TIPS AND TRICKS IN POWERPOINT

52. INSERT STOCK
IMAGES
Microsoft added stock images to
PowerPoint in 2020.
Steps:
1.Go to Insert > Pictures > Stock
Images.
2.Choose a category and select an
image.
3.Click Insert, resize, and reposition as
needed.

53. CUSTOMIZE SHAPES
PowerPoint allows shape customization
using Edit Points.
Steps to Insert a Shape:
1.Click Insert > Shapes, then pick a
shape.
Steps to Customize a Shape:
2.Select the shape, click Shape Format
> Edit Shape > Edit Points.
3.Adjust points by dragging them to
modify the shape.

54. MORPH TRANSITION
Morph transition animates smooth
movement between slides.
Steps:
1.Duplicate a slide, rearrange objects
in the duplicate.
2.Go to Transitions > Morph to create
seamless animation.

55. CREATE A FILLED MAP
Maps in PowerPoint are great for
visualizing data.
Steps:
1.Go to Insert > Chart > Map.
2.Edit the table to include location-
specific data.

56. ALIGN AND GROUP
OBJECTS
Alignment tools ensure perfect spacing
and organization.
Steps to Align Objects:
1.Select objects, go to Home >
Arrange > Align, and pick an
alignment type (e.g., left, center).
Steps to Group Objects:
2.Select objects, click Arrange >
Group to combine them into one
object.

57. INK FEATURES
Ink to Text
1.Use the Draw tab to select a pen,
write on the slide, and use Lasso to
select the text.
2.Click Ink to Text to convert the
handwriting into editable text.
Ink to Shapes
3.Draw shapes using a pen under the
Draw tab.
4.Use Lasso to select the drawing and
click Ink to Shape to transform it
into a clean shape.

58. INK FEATURES
Ink to Math Equation
1.Write mathematical equations using
a pen, select with Lasso, and click
Ink to Math Equation for
conversion.
2.Optionally, use Ink Equation Editor
to write and insert formulas directly.
Ink Replay
3.Animate drawn elements by using
the Ink Replay feature under the
Draw tab, which replays your pen
strokes.

59. EYEDROPPER TOOL
The Eyedropper tool helps match colors
from any object.
Steps:
1.Select a shape, go to Shape Format
> Shape Fill > Eyedropper.
2.Click any object to pick its color.

60. DICTATION AND
TRANSLATION
Dictate text and translate it directly in
PowerPoint.
Steps for Dictation:
1.Insert a text box, click Dictate, and
speak into the microphone.
2.Highlight text, go to Review >
Translate to change its language.

61. INSTANT PHOTO
ALBUM
Create a photo album from multiple
images.
Steps:
1.Go to Insert > Photo Album >
File/Disk.
2.Select images, customize the layout,
and click Create.
• Apply a professional design using
Design Ideas.

62. CHAPTER 6
SHORTCUTS IN POWERPOINT