This document provides instructions for using the Bill Information and Management System (BIMS) to prepare, approve, and submit bills. It explains how to log in using DDO or officer credentials, view allotments, enter bill details including claims, deductions, and beneficiaries, save bills as drafts, send bills for approval, approve or reject bills, and e-submit final bills to the treasury for payment. Contact information is provided for any additional assistance.

1. BIMS
(BILL INFORMATION AND
MANAGEMENT SYSTEM)
From 01-Apr-2016
http://www.treasury.kerala.gov.in/bims

2. BIMS LOGIN PAGE ;
HTTP://WWW.TREASURY.KERALA.GOV.IN/BIMS/

3. LOG IN TO BIMS USING THE DDO USER ID AND PASSWORD
(CLERK LEVEL)
User ID : 10Digit DDO Code
Password : 10Digit DDO Code + @123
Select Role : DDO

4. LOGIN PAGE

5. TO VIEW YOUR RECEIVED ALLOTMENT CLICK
ALLOTMENT > VIEW ALLOTMENT

6. TO PREPARE BILL CLICK
BILL > BILL ENTRY

7. SELECT NATURE OF CLAIM , DETAILED HEAD , EXPENDITURE HEAD
OF ACCOUNT,TYPE OF BILL AND ADVANCE TAKEN

8. YOU CAN VIEW ALLOCATION ON VIEW ALLOCATION BUTTON

9. SAVE THE BILL AND GET THE BILL NO. (TOTAL 20 DIGIT)
FORMAT OF BILL NO IS FY(2DIGIT) + DDO CODE(10DIGIT) + BILL NUMBER(8DIGIT)

10. ENTER CLAIM DETAILS

11. SAVE AFTER ENTERING CLAIMS

12. ENTER DEDUCTIONS IF AVAILABLE OR SKIP TO CONTINUE

13. SKIP MESSAGE

14. BENEFICIARY DETAILS CAN ADD MANUALLY OR PICK FROM SAVED LIST

15. THREE CREDIT OPTION AVAILABLE TSB/BANK/POC SELECT ONE

16. SAVE AFTER ENTERING THE BENIFICIARY

17. YOU CAN UPLOAD SCANNED COPY OF ATTACHMENTS HERE

18. AFTER THAT SEND FOR APPROVAL TO OFFICER(CONFIRM MESSAGE)

19. AFTER CONFIRMATION OK TO CONTINUE

20. DRAFT COPY OF BILL IS DISPLAYED

21. YOU CAN EDIT THE SAVED BILL BEFORE SUBMISSION FOR APPROVAL

22. CLERK’S JOB IS COMPLETE AFTER SENDING THE
BILL FOR APPROVAL
THE OFFICER HAS TO LOG ON TO THE BIMS AND
APPROVE THE BILL
AFTER THAT OFFICER OR CLERK CAN E-SUBMIT THE
BILL TO TREASURY

23. LOG IN TO BIMS USING THE DDO ADMIN USER ID AND PASSWORD
(OFFICER LEVEL)
User ID : 10Digit DDO Code
Password : 10Digit DDO Code + admin@123
Select Role : DDO admin

24. LOGIN PAGE

25. FOR BILL APPROVAL GO TO APPROVAL > BILL APPROVAL

26. SELECT THE BILL OFFICER WANTS TO APPROVE AND CLICK GO

27. GO THOUGH ALL THE FIELDS AND THE OFFICER HAVE THE RIGHT TO
APPROVE OR REJECT BILL

28. AFTER APPROVAL OR REJECTION A CONFIRMATION
MESSAGE DISPLAYS

29. THE FINAL BILL IS READY FOR ESUBMISSION AND
MANNUAL SUBMISSION TO TREASURY

30. FOR E SUBMISSION TO TREASURY GO TO
BILL > BILL E-SUBMIT

31. CLICK ON E-SUBMIT. CONFIRM THE ACTION

32. SUCCESSFULLY E-SUBMITTED

33. E-SUBMITTED BILLS STATUS CAN BE VIEWED AT BILL > BILL STATUS

34. PLEASE FILL THE PROFILE BEFORE PREPARING THE FIRST BILL

35. THANKSo
o Purushothaman O K
District Co-ordinator
o District Treasury- Kasargode
o Ph: 04994 -255181, 9496000320

36. NEED THIS PRESENTATION
PLEASE SEND AN REQUEST TO THIS EMAIL ID
okpurushu@gmail.com