Beaumont annual meeting 2016
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The annual meeting agenda includes welcoming attendees, introducing board members, hearing reports from the president, financial manager, and nominating committee. The minutes from 2015 and current financial reports will be reviewed. The election of new board members will take place, followed by general business items and a question and answer period. Homeowners responsibilities for exterior maintenance and a policy for approving outside contractor work are also discussed.
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Beaumont annual meeting 2016
- 2. Welcome! Beaumont on the Green Annual Meeting June 1, 2016
- 3. Agenda I. Welcome II. Introductions III. President’s Report IV. Approval of 2015 Minutes V. Financial Reports VI. Report of Nominating Committee VII. Election of Directors VIII. Business IX. Q & A X. Adjournment
- 4. Board Members & Terms: H. Budden, Pres 2014-2017 M. Fisher, VP 2013-2016 K. Koch, Grounds 2013-2016 J. Quinn, Secy 2015-2018 R. Steinmetz, Grounds 2014-2017 Nominating Committee: R. Bennett P. Tallman
- 5. Power Issues • IPL Consumer Advocate: – Sue Weaver • PH: 261-8356 • Sue.weaver@aes.com • Report EVERY flicker/outage & keep a record! –261-8222 or 261-8111
- 6. French Drain/Sprinkler Heads reminder
- 8. Powered Attic Fan switch
- 9. Powered attic fan cover
- 10. LEDs
- 12. Cleaned bricks
- 16. Source Book for Homeowners
- 17. Exterior Maintenance of Homes • Please see CCRs, Article Section 5.1 (a, b, c) for Association responsibilities • Section 5.1 (d) for homeowners’ responsibilities
- 18. Board Policy: General Rules for Homeowners re: Outside Contractors for Exterior Work •requires the homeowner to approve and submit the bid in writing to the Board; contractors will be vetted for proof of insurance and bonding •requires the homeowner to approve and accept the completed work in writing •states that payment will be made out of the reserve fund if applicable; payment of total bill to the contractor is made by property manager •requires the homeowner to pay to the property manager the difference between the final billed amount and the amount of money in the reserve account
- 19. IV. Minutes from 2015
- 20. V. Financials and Manager’s Report
- 21. VI. Nominating Committee Report VII. Board election
- 22. VIII. Business
- 23. Q&A : Flowering/Ornamental Trees-- Pruning not covered by HOA fees.
- 24. Flowering Shrub-- Pruning covered by HOA fees
- 25. IX. Q & A and X. Adjournment
Editor's Notes
- President’s report: to celebrate a victory and see if everyone is doing ok re: electricity
- President’s report: to remind folks & guests not to park beyond curbs
- President’s report: to encourage residents to have brick surfaces cleaned for longevity
- President’s report: to urge everyone to use the website!
- President’s report: to urge everyone to read the blog!
- President’s report: a reminder that everyone should have one
- President’s report: a reminder that, e.g., painting of a dwelling does NOT include anything from glass panes inward, therefore a separate billing is required for paint blisters inside window panes. Also, the CCRs clearly say “repairs to exterior of building”, so repairs to fascia boards and soffits are homeowners’ responsibility.
- This includes changes in budget that resulted in homeowners’ HOA monthly fee savings. Here is where we can insert the survey results that justify changes.
- These slides show examples of what is covered by HOA fees, and what is not.