Basic RefWorks

University of Cape Town: Health Sciences Library
Lunchtime Lecture Series
Presented by
Khumbulele Faltein, Reference Librarian
Health Sciences Library
August 28, 2013

Contents:
• What is RefWorks and what can it do for you?
• Access, create new account and login
• Sending references to your RefWorks account
• Organizing references
• Using Write-N-Cite

What is RefWorks and what can it do for you?
• It is an online reference management tool
• Stores and organizes your references
• Can be accessed anywhere anytime
• Cite whilst you write your paper
• Create bibliographies in your preferred referencing style
• Share references

Access RefWorks (Off campus):
Visit HSL homepage: www.lib.uct.ac.za/medical

Access RefWorks (Off campus):

Access RefWorks (on campus):
Go to HSL homepage: www.lib.uct.ac.za/medical
Then right click
on the RefWorks
tab

Create an account:

Access RefWorks:

Create a new account:

• A new account has been created
• As a UCT allumni, you may still use this account even after leaving UCT
Now, how do I send references to my RefWorks
account?
Create a new account:

Login o RefWorks:

3 ways to do this:
1. Direct export – from certain online databases, e.g. EBSCOhost
2. Import text files – from certain online databases, e.g. PubMed
3. Add manually
The link below lists those database from which you can perform direct export, as
well as those you can send text files
https://www.refworks.com/refworks2/help/RefWorks2.htm#Welcome.htm
Sending References to your RefWorks account:

Most databases allow you to export references direct from their interface to your RefWorks account, viz:
• EBSCOhost
• Scopus
• Science Direct
• Google Scholar
How does it work?
Direct export from online database

Direct export – Individual article

Direct export – multiple articles

Organizing References

Some databases do not offer the option to export references direct from their interface, namely:
• PubMed
• Cochrane Library
For such databases you will import from Text File.
HOW?
Import Text Files

Import Text Files - PubMedOpen up two separate browsers simultaneously, one
for RefWorks and the other for the database to search

Import Text Files - PubMed
Step 2.
From the result
list, check the
boxes next to each
reference you
want to send to
your RefWorks
database
Step 4.
Check the small
circle next to
“File”
Step 1.
Perform a search
in PubMed
Step 3.
Click on the
dropdown arrow
then go to step 4
Step 5.
From the dropdown
list, right click on
“MEDLINE”
Step 6.
Now click on “Create
File” button.

This screen pops ups on
top of your previous
screen. Ensure that all
references you have
selected are here.
Now click on
“File”, then “Save As”
and name your file.
Save it on your
desktop.

Now login to your RefWorks
account. Right click the
“References” tab

Click on the down arrow and scroll
down then choose NLM PubMed
from the list. In the window below
the database should automatically
change to “PubMed”
Now click on the “Browse” button
to search for the file that you have
saved on your desktop.
Locate the file from the list,
right click it once, then once
it is moved to the file name
window, right click the
“Open” button.

Right click on “Import”
to send these
references to your
RefWorks database.

Note that the previous results that were sitting in the “Last View
Imported” folder disappear as soon as you add new references to
your RefWorks database. Only the newly imported results will show.
However if you want to view all
references in your RefWorks
account, including those that are in
folders, click on the “View” tab and
select “All References”

Enter References Manually

Enter References Manually
Mouse over the “References” tab.
Then from the dropdown list click on
the “Add New” subtab.

Enter References Manually First choose the
referencing style you
prefer so that all the
fields can be included
in the form
Now from the dropdown arrow
select the type of a reference
you want to add.
Then populate the entire form , filling all the
fields as instructed by your selected referencing
style

Using Write-N-Cite

Download Write-N-Cite
On RefWorks page, got to
“Tools”, then click on “Write-
N-Cite”

Download Write-N-Cite
After downloading it, open MSWord and you
can open Write-N-Cite from there. You can
also launch it from your desktop (all this is
applicable to Windows users only)

Launch Write-N-Cite
Open MS Word document, click on “Add
Ins” from the navigation bar, then click
on the “Write-N-Cite” to launch it.

Launch Write-N-Cite
Now login to Write-N-Cite
using your RefWorks
username and password.

Launch Write-N-Cite
When Write-N-Cite opens, it
displays all your references. You
may select to use references from a
particular folder by clicking on
“View”, “Folder” and select a
particular folder

Inserting citation placeholders
Now you are ready to insert temporary
citation placeholder. Place your cursor next
to where you want to cite. Then click on the
“Cite” hyperlink next to the reference you
want to cite.

Note the temporary citation place holder has been
inserted, but it is not yet formatted. Once you have
completed your paper and having chosen your referencing
style for your bibliography, then you can start formatting it.

You may insert more than one temporary citation
placeholder at the same time by simply clicking the
“Cite” hyperlink next to each reference you want
to add.

When you have finished writing your paper, save it
somewhere in your computer.
Then drag Write-N-Cite back to your document
and click on “Bibliography” from the toolbar

Now from the dropdown arrow on this
page, select the output style of your choice.
Then click on the “Create Bibliography” button
above.

Below it shows that your in-text citation has
been formatted in Vancouver referencing
style
Above it shows your bibliography has been
generated in Vancouver referencing style.

Online RefWorks guide at http://libguides.lib.uct.ac.za/refworks
THANK YOU!
Presented by
Khumbulele Faltein, Reference Librarian
Khumbulele.faltein@uct.ac.za
406 6397

Basic RefWorks

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